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Home My WebLink AboutPR 15197: PROCESS ARRA FUNDS ELECTRONICALLY FOR TRANSITs Memorandum To: STEVE FITZGIBBONS, CITY MANAGER AND CITY COUNCIL From: COLLEIN RUSSELL, PLANNING DIItECTOR Date: MAY 5, 2009 Re: PROCESSING ARRA FUNDS ELECTRONICALLY FOR TRANSIT BACKGROUND The Federal Transportation Administration (FTA) requires that all budgets general and stimulus be completed in their system as soon as is possible for July review. In fight of the stimulus budget creating duplicate reviews for some cities, the sooner the application process is complete, the reviewers can be more efficient in stating corrections and granting the awards. Only 50% of $2,323,428 ($1,163,500) that was apportioned for PAT is requested at this time. The other 50% will be applied for prior to March 2010. BUDGET/F7SCAL EFFECTS The City does not have to match these funds and, in keeping with the rules these funds are just for capital expenditures. PAT (Port Arthur Transit) para-transit division is growing and more vans will be purchased. SUMMARY The stimulus award of $2,323,428 will be used in halves over the period of fiscal year 2008-2009 and 2009-2010. It is asked that this appligtion be approved and that the ARRA (American Reinvestment Recovery Act) funding be applied for in a timely manner in keeping with the FTA requirements. P.R. No. 15197 05/19/2009 CWR RESOLUTION NO. A RESOLUTION AUTHORIZING AN APPLICATION WITH THE FEDERAL TRANSPORTION ADMINISTRATION FOR (ARRA) AMERICA RECOVERY AND REINVESTMENT ACT OF 2009. THE FUNDING ASSISTANCE WILL BE FOR CAPITAL EXPENDITURES FISCAL YEARS 2008-09 AND 2009-10 ON BEHALF OF PORT ARTHUR TRANSIT SYSTEM (PAT) WHEREAS, the Federal Transportation Administration in accordance with the ARRA makes Port Arthur Transit eligible for $2,323,428 dollazs for financial assistance for capital expenditures; and WHEREAS, an outline of the City's request is attached hereto as Exhibit "Al"and Exhibit "A2". BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF PORT ARTHUR: THAT the Planning Director is hereby authorized to file an electronic application as proposed in the Program of Projects, a copy of which is attached hereto as Exhibit "B". THAT the City Attorney is authorized to provide such Certif cations and Assurances as the Federal Transit Administration may require in connection with the application or project including, but not limited to, one-time assurances. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this day of May, A.D. 2009, at a Regulaz Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR COUNCILMEMBERS: P.R NO. 15197 04/23/2009 Page 2 of 6 Mayor ATTEST: City Secretary APPROVED AS TO FORM: City Attorney APPROVED FOR ADMINISTRATION: City Manage Director of Pta ning ~~~~~~~~ Director of Fina P.R NO. 15197 04/23/2009 Page 3 of 6 EXHIBIT "A1" REVISED Americnn Recovery 6 Reinvestment Act -Governor's Apportionment Certification DUE DATE: close of business on Wednesday, March 4, 2009 Under the terms of the stimulus package, each urbanized area (VZA) identified to receive stimulus fwds must: 1. have at least 507° of the allocation in an approved TEAM grant within 180 days (September 6, 2009) of the Federal Register onnowcement that is expected March 10, 2009, and 2. have 100% of the allocation in nn approved TEAM grant within 12 months (March 9, 2010) of the Federal Register announcement that is expected March 10, 2009. NOTE: If an amowt obligated (by September 6, 2009) is less than 507° of the amount listed in Table 2, the balance may be lost to the UZA and not available after this date. For example: for an allocation of 1,000, at least 50%, or $500 would have to be obligated by 9/6/09. If the UZA obligated $500 by 9/6/09, the balance of $500 would have to be obligated by 3/9/IO for a total grant of $1,000. BUT if the UZA only obligated $300 by 9/6/09, the state may redistribute the balance of $200, leaving the UZA $500 to be obligated for a total grant of $800. Please answer all of the following questions: I. Will the urbanized area have at least 50°~ of the amount listed in Table 2, in an approved TEAM grant no later than September 6, 2009? Yes ® No ^ 2. What is the amount anticipated to be in an in an approved TEAM grant? $1,163,500. (Note: this could be up to 1007°) 3. If the urbanized urea anticipates obligating at 50% of the amawt listed in Table 2 but less than 1007°, by September 6, 2009, will the balance be obligated in an approved TEAM grant by March 9, 2010? Yes No ^ 4. Does the urbanized area anticipate releasing any amowt of the funds listed in Table 2 for redistribution to the State? Yes ^ No 5. If #4 was answered Yes: what amount of funds will be released for redistribution to the State? $_ (Note: this could be up to 100%) 6. What amount does the urbanized area estimate will be obligated? $_ Port Arthur, Texas 77640, 41 and 42 Urbanized Area Colleen Russell Name Colleen ${useQ Signature Planning Director Title 3/3/2009 Date Retum to: Gary ~Iliams Program Manager Public TranspoAation Division Texas Deparbnent of T2nsportation 125 E. 11th Street Austin, TX 78701-2483 (512)374-5236 (512)374-5244 fax gwilliaCaldot. state.tx. us P.R NO. 15197 04/23/2009 Page 4 of 6 EXHIBIT "A2" FEDERAL TRANSIT ADMINISTRATION TABLE 2 AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 -TRANSIT CAPITAL (rne total aveikbk amourK for a prognfm is based on /urrding mach awikbk under the ARRA R7r Pub4C Transit, 2009 - P.L 711-xrxJ URBANIZED AREAlSTATE APPORTIONMENT TEXAS 551,218,615 Abilene, TX 2,057,460 Amarillo, TX 3,574,296 Beaumont, TX 2.362,469 Brownsville:, TX 3,631,569 College Station-Bryan, TX 2,793,817 GaNesLOn, TX 1,575,182 Harlingen, TX 1,953,732 Killeen, TX 3,489,770 Lake Jackson-Angleton, TX 1,386,542 Laredo, TX 4,757,091 Longview, TX 1,269,052 MdCmney, TX 992.990 Millard, TX 7,882,626 Odessa, TX 2.066.952 Port Arthur, TX 2,323,428 San Angelo, TX 1,572,211 Sherman, TX 964,558 Temple, TX 1,228,725 Texarkana. TX-Texarkana, AR ~ 709,396 Texas City, TX ~ ~ 1,609,294 The Woodlands, TX ~ 1,679,525 Tyler, TX ~` 1,744,631 VGOria, TX ~ 913,309 Waco, TX `` 2,909,998 VYichita Falls, TX ~~ 1,770,192 P.R NO. 15197 04/23/2009 Page 5 of 6 EXHIBIT "B" EXHIBIT "B" Page 1 of 8 . -. ~~oT U.S. Department of Transportation Recipient ID: Recipient Name: ProjectlD: Budget Number. Project lnfonnation: Part 3: Budget Application '1553 CITY OF PORT ARTHUR 1553-ARRq FUND 1 -Budget Pending Approval Stimulus alloption to PA is $ 2.mi1 111-00 BUS -ROLLING STOCK 1 ACTIVITY 11.12.04 BUY REPLACEMENT <30 1 FT BUS SCOPE 116-00 SIGNAL & COMM EQUIPMENT 29 (BUS) ACTIVITY 11.64.20 REHAB/RENOV MISC 3 COMMUNICATIONS EQUIP 11.66.02 LEASE COMMUNICATIONS 23 SYSTEMS 11:64.20 REHABIRENOV MISC 0 COMMUNICATIONS EQUIP 11.62.20 PURCHASE MISC 3 COMMUNICATIONS EQUIP 113-00 BUS - STATION/STOPSlfERMINALS 14 11.32.08 ACQUIRE - 0 FURN/GRAPHICS 11.32.06 ACQUIRE -STATIONARY 0 BUS FARE COLL EQUIP FTA Federet Transit Administration FTA Amount Toi Elia. Cost $125,000.00 $125,000.00 $125,000.00 $125,000.00 $224,800.00 $224,800.00 $170,000.00 $170,000.00 $46,800.00 $46,800.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 5229,000.00 $229,000.00 56,000.00 $6,000.00 $3,000.00 $3,000.00 ttps://frateamweb.fta.dot.gov/teamweb(Applications/ViewPrint/ViewPrintRes.asp?GUID=PROD... 4/30/2009 Page 2 of 8 '11.32.08 ACQUIRE- 0 $10,000.00 $10,000.00 FURN/GRAPHICS 91.34.01 REHAB/RENOVATE -BUS 0 $1,000.00 $1,000.00 TERMINAL 11.32.20 ACQUIRE -MISC BUS 1 $6,000.00 $6,000.00 STATION EQUIP 1L32.07A000IRE- 3 $1,000.00 $1,000.00 SURVEIUSECURITY EQUIP 11.32.DBA000IRE- 10 $105,000.00 $105,000.00 FURN/GRAPHICS 11.34.02 REHAB/RENOVATE -BUS 0 $20,000.00 $20,000.00 STATION 11.34.02 REHAB/RENOVATE -BUS - 0 $60,000.00 $60,000.00 5TAT10N 11.34.04 REHAB/RENOVATE -BUS 0 $10,000.00 $10,000.00 PARK & RIDE LOT 11.34.20 REHAB/RENOVATE -MISC 0 $7,000.00 $7,000.00 BUS STATION EQUIPMENT SCOPE 114-00 BUS: SUPPORT EQUIP AND 18 $584,700.00 $584,700.00 FACILITIES ACTIVITY 11.44.02 REHAB/RENOVATE - 0 $145,000.00 $145 000.00 -1WAINTENANCE FACILITY , -11.44.06 REHAB/RENOVATE -SHOP 4 $200.00 $200.00 EQUIPMENT '11.44.05 REHAB/RENOVATE - 4 $20,000.00 $20,000.00 YARDS AND SHOPS 11A2.08 ACQUIRE -SHOP 0 $115,000.00 $115,000.00 EQUIPMENT 11.44.09 REHAB/RENOVATE - 6 $20,000.00 $20,000.00 MOBILE SURVEILUSECURITY EQUIP 11A2.11A000IRE-SUPPORT 2 $150,000.00 $150,000.00 VEHICLES 11.42.20 ACQUIRE -MISC SUPPORT ' 0 $5,000.00 $5,000.00 EQUIPMENT 11.46.20 LEASE MISC SUPPORT 1 $8,000.00 $8,000.00 EQUIPMENT 11.42.20 ACQUIRE-MISC SUPPORT 1 $1,500.00 $1,500.00 EQUIPMEN7 11.42.20 ACQUIRE -MISC SUPPORT 0 $20,000.00 $20,000.00 EQUIPMENT 11.44.09 REHAB/RENOVATE - 0 $100,000.00 $100,000.00 MOBILE SURVEILUSECURITY EQUIP tips://ftateamweb.fta.dot.gov/teamweb/Applicatioas/ViewPrint/V iewPrintRes.asp?GUID=PROD... 4/30/2009 Page 3 of 8 Estimated Total Eligible Cost: 51,163,500.00 Federal Share: 51,763,500.00 Local Share: 50,00 Part 4. Milestones 11.12.04 BUY REPLACEMENT <30 FT BUS 1 $125,000 $125,000 Milestone Description Est. Comb. Date 1 RFP/IFB . OUT FOR BID Aug. 02, 2009 2. CONTRACT AWARDED Sep. 01, 2009 3. FIRST VEHICLE DELIVERED Dec. 15, 2009 4. ALL VEHICLES DELIVERED Dec 15 2009 5. CONTRACT COMPLETE Dec. 15, 2009 11.64.20 REHAS/RENOV MISC COMMUNICATIONS EQUIP 3 5170,000 $170,000 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 01, 2009 2. Contract Award 3. Contract Complete Jun. 15, 2009 Jun. 30, 2009 11.66.02 LEASE COMMUNICATIONS SYSTEMS 23 $46,800 $46,800 Milestone Description Est. Comp. Date 1. RFPAFt3 Issued May. 03, 2009 2. Contract Award May. 15, 2009 3. Contract Complete May. 30, 2009 11.64.20 REHAB/RENOV MISC COMMUNICATIONS EQUIP 0 $5,000 $5,000 1. RFPAFB Issued Jul 10 2009 2. Contract Award Jul. 15, 2009 tps://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewprintRes.asp?GUID=PROD... 4/30/2009 Yage 4 of 8 3. I6ontrail Complete Jul 30 2009 11.62.20 PURCHASE MISC COMMUNICATIONS 3 EQUIP $3,000 $3,000 ~~.. w~nFl vase 1. RFP/1FB Issued 2. Contract Award May. 15, 2009 3. Contract Complete MaY~ 30, 2009 Jul. 01, 2009 11.32.08 ACQUIRE - FURN/GRAPHICS 0 $6,000 $6,000 1. RFP/IFBlssued _~'•. `"~~~"' "d1e 2. Contract Award Jun. 05, 2009 3. Contract Complete Jun• 25, 2009 Jul. 15, 2009 11.32.06 ACQUIRE -STATIONARY BUS FARE COLL 0 EQUIP 53,000 $3,000 Milestone Description Est. Como Date 1. RFPIIFB Issued 2. Contract Award MaY~ 15, 2009' 3. Contract Complete May. 3D, 2009 Jun. 15, 2009 11.32.08 ACQUIRE - FURN/GRAPHICS D $10,000 $10,000 1. RFPAFB Issued ~°~• ~~+~ ~ ~N vatC 2. ConUailAward Jul. 15, 2009 3. Contract Complete Jul. 30, 2009 Aug. 04, 2009 11.34.01 REHAB/RENOVATE -BUS TERMINAL 0 $1,000 $1,000 Milestone Description Est. COmD Date. 1. RFP/IFB Issued Jun. 15, 2009 2. Contrail Award Jun. 20, 2009 tps://ftatearnweb.fta.dot.gov/teamweb/Applications/V iewPrin WiewPrintRes.asp?GUID=PROD... 4/30/2009 Page 5 of 8 3., ContractCompiete ~ Ju1.01,2009 11.32.20 ACQUIRE-MISC BUS STATION EQUIP 1 $6,000 $6,000 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 15, 2009 2. Contract Award Jun. 30, 2009 3. Contract Complete Jui. O6, 2009 11.32.07 ACQUIRE-SURVEtUSECURITYEQUIP 3 $1,000 $1,000 1. RFPAFBIssued --~~~~ Jun. 03, 2009 2. Contract Award Jun. 20, 2009 3. Contract Complete Jul. O5, 2009 11.32.08 ACQUIRE-FURN/GRAPHICS 10 $105,000 $105,000 Milestone Description Est. Comp. Date 1. RFPBFB Issued Jun. 20, 2009 2. Contract Award Jui. 15, 2009 3. Contract Complete Jul. 31, 2009 11.34.02 REHAB/RENOVATE -BUS STATION 0 $20 000 $20 000 1. RFP/IFB Issued 2. ContradAward 3. Contract Comol~ Est. Comp. Date May. 15, 2009 May. 30, 2009 Jun. 2Q 2009 11.34.02 REHAB/RENOVATE -BUS STATION Milestone Description 1. RFPAFB Issued 2. Contrail Award 3. Contract Complete 0 $60,000 $60,000 Est. Comp. Date Sep. 12, 2009 Oct 01, 2009 Nov. 22, 2009 ittps://ftateamweb.fta.dot. gov/teamweb/ApplicationslV iewPrintNiewPrintRes.asp?GLJID=PROD... 4/30/2009 _~ 11.34.04 REHAB/RENOVATE -BUS PARK 8 RIDE LOT 0 $10,000 $10,000 Milestone Descriotion Est. Comp. Date 1. RFP/IFB Issued Jul. 01, 2009 2. Contract Award Jul. 30, 2009 3. Contrail Complete Aug. 30, 2009 11.34.20 REHAS/RENOVATE - MISC BUS STATION EQUIPMENT o $~,ooo $~,ooo Milestone Descr~tion Est. Comp. Date 1. RFP/IFB Issued Sep. 15, 2009 2. Contrail Award Oct 22, 2009 3. Contrail Complete Nov. 22, 2009 11.44.02 REHABIRENOVATE -MAINTENANCE FACILITY 0 $145,000 $145,000 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 20, 2009 2. Contract Award Jul: 02, 2009 3. Contrail Complete Aug. 02, 2009 11.44.06 REHAB/RENOVATE -SHOP EQUIPMENT 4 $200 $200 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 15, 2009 2. Contrail Award Jun. 30, 2009 3. Contrail Complete Jul. 15, 2009 11.44.05 REHAB/RENOVATE -YARDS AND SHOPS 4 $20,000 $20,000 Milestone Description Est. Comp. Date 1. RFPAFB Issued None Specified 2. Contrail Award None Specified 3. Contract Complete None Specified taps://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintJV iewPrintRes.asp?GUID=PROD... 4/30/2009 Yage 7 of 8 11.42.06 ACQUIRE-SHOP EQUIPMENT 0 $115,000 $115,000 Milestone Description Est_ Comp. Date 1. RFPflFB Issued Jun. 15, 2009 2. Contract Award Jut. 15, 2009 3. Contract Complete _ Aug. 15, 2009 11.44.09 REHAB/RENOVATE -MOBILE SURVEILUSECURITY EQUIP 6 $20,000 $20,000 Milestone Description Est. Como. Date 1. Contract Award Jun. 20, 2008 2. RFPAFB Issued May. 30, 2009 3. Contract Complete Jul. 07, 2009 11.42.11 ACQUIRE -SUPPORT VEHICLES 2 $150,000 $150,000 Milestone Descriotion Est. Comp. Date 1. RFP/IFB Issued Jul. 15, 2009 2. Contract Award Aug. 15, 2009 3. Contract Complete Nov. 01, 2009 11.42.20 ACQUIRE -MISC SUPPORT EQUIPMENT 0 $5,000 $5,000 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 20, 2009 2. Contract Award Jun. 30, 2009 3. Contract Complete Jul. 15, 2009 11.46.20 LEASE MISC SUPPORT EQUIPMENT 1 $8,000 $8,000 Milestone Description Est. Comp. Date 1. RFPAF$ issued Jun. 15, 2009 2. Contract Award Jun. 30, 2009 3. Contract Complete Jul. 25, 2009 ittps://frateamweb.fta.dot.gov/teamweb/Applications/ViewPrintNiewPrintRes.asp?GUID=PROD... 4/3 0/2009 rage 8 of 8 11.,42.20 .ACQUIRE -MISC SUPPORT EQUIPMENT 1 $1,500 $1,500 Milestone Description Est. Comp Date 1. RFP/!FB Issued May. 30, 2009 2. Contrail Award Jun. 15, 2009 3. Contrail Complete Jul. 02, 2009 11.42.20 ACQUIRE -MISC SUPPORT EQUIPMENT 0 $20,000 $20,000 1. RFPAFBissued _ ~~~~r~ V May. 15, 2009 2. Contract Award May. 30, 2009 3. Contrail Complete Jul. 02, 2009 11.44.09 REHABlRENOVATE-MOBILE 0 $100,000 SURVEILL/SECURITY EQUIP 3100,000 1. RFPAFB Issued 2. Contract Award 3. Contract Comolt Est. Comp Date Aug. 15, 2009 Sep. 01, 2009 Oct 01, 2009 tps://ftateamweb.fta.dot.govheamweb/Applications/V iewPrint/ViewPrintRes.asp?GUID=PROD... 4/30/2009