HomeMy WebLinkAboutPR 22305: AUTHORIZTION OF RAW WATER TRANSFER PUMP NO. 102 MAINTENANCE AND REBUILD AT THE WATER PURIFICATION PLANT City of
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Texas
INTEROFFICE MEMORANDUM
Date: December 20, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, Water Utilities Director
RE: PR No. 22305 —Authorization of Raw Water Transfer Pump No. 102
Maintenance and Rebuild at the Water Purification Plant
Introduction:
The intent of this Agenda Item is to seek City Council's authorization for Raw Water Transfer
Pump No. 102 maintenance and rebuild at the Water Purification Plant.
Raw Water Transfer Pump No. 102 is in need of maintenance and rebuild due to normal wear
and tear. This pump is critical to the drinking water supply for the City of Port Arthur by
pumping raw water from the reservoir into the Water Purification Plant.
Water Purification staff solicited informal bids for this pump maintenance and rebuild; the
lowest bidder was IPS Pump Services. IPS Pump Services bid $29,250.00 to rebuild Raw
Water Transfer Pump No. 102. Funds are available in Account No. 410-40-210-5318-00-00-
000, Equipment Maintenance.
Background:
Raw Water Transfer Pump No. 102 is in need of maintenance and rebuild due to normal wear
and tear. This pump is critical to the drinking water supply for the City of Port Arthur by
pumping raw water from the reservoir into the Water Purification Plant.
Water Purification staff solicited informal bids for this pump maintenance and rebuild: the
lowest bidder was IPS Pump Services.
"Remember,we are here to serve the Citizens of Port Arthur"
City of
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Texas
Budget Impact:
Water Purification staff solicited informal bids for this pump maintenance and rebuild; the
lowest bidder was IPS Pump Services. IPS Pump Services bid $29,250.00 to rebuild Raw
Water Transfer Pump No. 102. Funds are available in Account No. 410-40-210-5318-00-00-
000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve PR No. 22305, authorizing the Raw Water
Transfer Pump No. 102 maintenance and rebuild at Water Purification Plant.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 22305
12/20/21 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE A CONTRACT WITH IPS PUMP SERVICES
OF HOUSTON, TEXAS FOR THE MAINTENANCE AND
REBUILD OF RAW WATER TRANSFER PUMP NO. 102 AT
THE WATER PURIFICATION PLANT IN THE TOTAL
NOT-TO-EXCEED AMOUNT OF $29,250.00; FUNDING
AVAILABLE IN ACCOUNT NO. 410-40-210-5318-00-00-000,
EQUIPMENT MAINTENANCE.
WHEREAS, Raw Water Transfer Pump No. 102 is in need of maintenance and rebuild
due to normal wear and tear; and,
WHEREAS, Raw Water Transfer Pump No. 102 is critical to the drinking water supply
for the City of Port Arthur by pumping raw water from the reservoir into the Water Purification
Plant; and,
WHEREAS, three (3) quotes were received and IPS Pump Services of Houston, Texas
submitted the lowest most responsive bid as specified in the bid tabulation attached hereto as
Exhibit"A"; and,
WHEREAS, IPS Pump Services provided the lowest, most responsible quote of
$29,250.00 for the maintenance and rebuild of Raw Water Transfer Pump No. 102 (Exhibit"A");
and,
WHEREAS, maintenance and rebuild of this pump is necessary for continued supply of
potable water to the City.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, in order to protect the uninterrupted supply of potable water supply, the City
Council hereby authorizes the City Manager to execute a contract, in substantially the same form
attached hereto as Exhibit "B", with IPS Pump Services of Houston, Texas for the maintenance
PR No. 22305
12/20/21 bw
Page 2 of 3
and rebuild of Raw Water Transfer Pump No. 102 at the Water Purification Plant for a total not-
to-exceed amount of$29,250.00; and,
THAT, funding is available in Water Utilities Budget Account No. 410-40-210-5318-00-
00-000, Equipment Maintenance; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2022,at a Regular Meeting of the City Council of the City of Port Arthur,Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizen
City Secretary City Attorney
PR No. 22305
12/20/21 bw
Page 3 of 3
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
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Ronald Burton Kandy Dan l
City Manager Interim Finance Director
Calvin Matthews Clifto Wil iams, CPPB
Water Utilities Director Purchasing Manager
EXHIBIT "A"
(Bid Tabulation)
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EXHIBIT "B"
(Contract)
RAW WATER TRANSFER PUMP NO. 102
FOR WATER PURIFICATION PLANT
THIS AGREEMENT, made this day of , 2022, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and IPS Pump Services of
Houston, Texas hereinafter called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. This contract shall be for 3 months from the date stated on the Notice to Proceed. The
City can terminate this contract at its convenience which includes, but is not limited
to, funding not being available in any budget cycle with thirty (30) days written
notice.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the following cost:
Rebuild Raw Water Transfer Pump No. 102 for the Water Purification Plant$29,250.00
5. The term"Contract Documents" means and includes the following:
a. Agreement
b. General Information
c. Specifications
d. Bid/Quote
e. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2022.
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard Ronald Burton
City Secretary City Manager
Signed on the day of , 2022.
WITNESS: IPS PUMP SERVICES
BY:
Print Name:
Title:
ar:R
III
CAYSON PUMP SERVICES
Quote # BD21055
City of Port Arthur, Fairbanks-Morse Vertical Transfer Pump 102
\ti orkscope:
Thank you for choosing IPS/Cayson Pump Services to repair your equipment. Below is the work
scope for your vertical pump by IPS/Cayson Pump Services. Delivery 4-5 weeks ARO
1. Pump arrived with a log wedged between impeller and case
2. Record pump length and measurement's,match mark all components and take pictures
3. Inspect and record and reg, fits look for wear damage/ cracks and record.
4. Send Parts out for blast and paint
Repair:
Pump Shaft:The shaft has wear at the bearing fit areas. Replace shaft.
1. Manufacture new per sample
2. Straighten shaft
3. Inspect and record sizes.
4. Clean and prep for assembly
Line Shaft (4):The shafts have wear at bearing fit area. Flip shafts
1. Set up shaft,polish and detail thread ends
2. Straighten shafts T.I.R.002"
3. Inspect and record sizes
4. Clean and prep for assembly
Top Shaft: This shaft has wear at bearing fits. Replace.
1. Manufacture new per sample
2. Straighten shaft T.I.R. .002"
3. Inspect and record sizes
4. Clean and prep for assembly
Motor Shaft: Reuse.
1. Set up shaft,polish and detail thread ends
2. Straighten shaft
3. Inspect and record sizes
4. Clean and prep for assembly
IPS Pump Services
8301 W.Monroe Rd
Houston,TX 77061
832.867.9266
bdillard@caysonpu ip.corn
/1:1(0,° —7)
CAYSON Pt;%1P SERVICES
Quote # BD21055
Line shaft Couplings: QTY. 5
1. Inspect for fit.
2. Clean and prep for assembly
Suction bell:The suction bell has normal wear. Suction bell will be coated with epoxy inside and
out
1. Remove bearing
2. Record sizes
3. Weld suction bell male register 6 each places
4. Machine all fits and faces
5. Manufacture and install new bearing
6. Inspect and record sizes
7. Clean and prep for assembly
First Stage Impeller.The impeller shows signs of normal wear
1. Handwork impeller vanes
2. Balance impeller to 4W/N@1800RPMs.
3. Inspect
4. Clean and prep for assembly
Discharge Bowl: Bowl has normal wear. Coat bowl with epoxy inside and out
I. Weld male register 6 each places
2. Machine male register
3. Manufacture and install new bearing
4_ Inspect and record sizes
5. Clean and prep for assembly
Column (4): Columns have excessive clearance on male registers.
1. Weld male register 6 each places
2. Machine all fits/faces/bores
3. Manufacture and install new bearing
4. Inspect and record sizes
5. Clean and prep for assembly
Head:The head shows normal wear.
1. Inspect and record sizes.
2. Blast and paint two coats epoxy.
IPS Pump Services
8301 W.Monroe Rd
Houston,TX 77061
832-867.9266
bdillard@caysonpump.com
(Ftlaz,
CAYSON PUMP SERVICES
Quote # BD21055
Stuffing Box: Shows signs of normal wear,
1. Weld male register 4 each places
2. Machine all fits/faces
3. Manufacture and install new bronze bearing
4. Inspect and record sizes
5. Clean and prep for assembly
Assembly:
1. Check and record bearing clearances
2. Check to see balance report
3. Check and record shaft run out.
4. Insure all parts are clean and coated.
5. Assemble pump complete
6. Touch up paint
7. Tag and prep for shipping
Description Quantity Net Each Net Total
Repair pump per scope 1 $24,375.00 $24,375.00
Field Service to install rebuilt pump 1 $4,875.00 $4,875.00
Total $29,250.00
Best Regards,
Bobby Dillard
Account Manager
(832) 867-9266
IPS Pump Services
8301 W.Monroe Rd
Houston,TX 77061
832.867.9266
bdillard@caysonpump.com