HomeMy WebLinkAboutPR 22308: REPLACEMENT OF TWO (2) BLOWERS AT THE PORT ACRES WWTP City of
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INTEROFFICE MEMORANDUM
Date: December 21, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, Water Utilities Director
RE: PR No. 22308—Replacement of Two (2) Blowers at the Port Acres WWTP
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase two (2) replacement blowers at the Port Acres Wastewater Treatment Plant(WWTP).
Two of the blowers at the Port Acres WWTP have failed and need to be replaced for proper
treatment of wastewater. The blowers are from a sole-source vendor, ACFM Inc, of Houston
TX. The total cost for the blowers and installation is $40,516.00 and is budgeted in Account
No. 410-40-225-5318-00-00-000, Equipment Maintenance.
Background:
The blower system at the Port Acres WWTP supplies critical oxygen levels for the successful
treatment of wastewater. These replacement blowers will bring our oxygen supply system back
up to 100%design capacity.
Budget Impact:
This equipment replacement is budgeted and costs $40,516.00 and will be funded from
Account No. 410-40-225-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve PR No. 22308, allowing the City Manager to
purchase two (2) replacement blowers for the Port Acres WWTP.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 22308
12/21/21 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
TWO (2) REPLACEMENT BLOWERS FOR THE WATER
UTILITIES DEPARTMENT, WASTEWATER
TREATMENT DIVISION, WITH ACFM, INC. OF
HOUSTON, TEXAS WITH A PROJECTED BUDGETARY
IMPACT AMOUNT OF $40,516.00. FUNDS ARE
AVAILABLE IN ACCOUNT NUMBER 410-40-225-5318-
00-00-000,EQUIPMENT MAINTENANCE.
WHEREAS, the Water Utilities Department experienced the failure of two (2) (104 &
105) of the blowers at the Port Acres Wastewater Treatment Plant; and,
WHEREAS, the two (2) failed blowers at the Port Acres Wastewater Treatment Plant
need to be replaced for proper treatment of wastewater; and,
WHEREAS, the blowers are from a sole-source vendor (Exhibit "B"), Howden Roots,
LLC of Houston, Texas; and,
WHEREAS, the current distributor for our area(sole source) is ACFM, Inc.; and,
WHEREAS,this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (A) (7) (D), captive replacement parts
or components for equipment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
purchase, on behalf of the City of Port Arthur, purchase two (2) Blowers from ACFM, Inc., for
PR No. 22308
12/21/21 bw
Page 2 of 3
the unit prices shown in Exhibit "A", in a total projected budgetary impact amount of
$40,516.00; and,
THAT, funding for this material is provided for in the Water Utilities Department
budget; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2022
at a Regular Meeting of the City Council of the City of Port Arthur. Texas. by the following
vote:
AYES: Mayor •
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ronald Burton
City Secretary City Manager
P. R. No. 22308
12/21/21 bw
Page 3 of 3
APPROVED AS TO FORM:
Valecia Tize Clifton illiams, CPPB
City Attorney Purchasing Manager
Calvin Matthews
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
(2,6
Kandy Daniel�J`
Interim Director of Finance
Exhibit "A"
(Quote)
ACFI4NC
BLOWERS • COMPRESSORS • VACUUM PUMPS
FS# 4439
Date: 12/22/2021
16250 Tomball Parkway Phone:936-539-5252
Houston,TX 77086 Fax: 936-539-5251
FIELD SERVICES PROPOSAL
Customer: City of Port Arthur
Contact: Donna King/Danny Thibodeaux
Phone Number:409-626-4503/409-962-7871
Email: donna.king@portarthurtx.gov/danny.thibodeaux@portarthurtx.gov
Purchase Order#:TBD
Sales Order#:TBD
Scope of work
Bring out new unit for 104 change check valve, butterfly valve,and bring old unit back.
Bring out new unit for 105 change check valve, butterfly valve,and bring old unit back.
Cost for Each: $20,258.00
Total Cost for Services:$40,516.00 (parts and travel included)
Best Regards,
Roosevelt Bruins
Main: 936-539-5252 Cell: 713-417-9734
Repairs@acfm-inc.com
Exhibit "B"
(Sole Source Letter)
-
Howden
Tuesday, January 4, 2022 Howden Americas
Compressors
900 West Mount Street
Connersville,IN 47331
USA
Tel: +1 765 827 9200
RE: Howden Roots Authorized Distributor of Roots TM blowers Web www.howden.com
To whom it may concern:
Howden Roots LLC manufacturer of Roots blowers, compressors and controls is pleased to inform you
that ACFM, Inc. is the only Howden Roots authorized distributor of Roots blowers for the Industrial
market in South Texas. All Howden Roots authorized Roots blower distributors must maintain an
inventory of Roots blowers and parts that meet our customer needs.They have complete shop
capabilities to build Roots blower packages for vacuum and pressure service. All Howden Roots
Authorized Roots blower distributors are also factory authorized blower warranty repair centers.
In addition ACFM, Inc. service technicians have been factory trained and certified and they must
renew their certificates every two(2) years. A Howden Roots employee visits each Howden Roots
authorized Roots blower distributor regularly to insure they meet our high standards of quality and
customer service. Please feel free to contact ACFM, Inc. concerning your Roots blower requirements
and rest assured that they will provide the product support that you have come to expect from all of the
people associated with Howden Roots LLC. Their contact information is provided below for your
convenience:
Phone: 936-539-5252
Fax: 936-539-5251
Email: bleibelsperger@acfm-inc.com
We thank you for your continued business. Should you have any questions or concerns, please feel
free to contact me at 602-509-2587.
Yours sincerely,
7//:
Jeff Peterson
Industrial Sales Manager
CC: Phillip Gordon, Regional Sales Manager-Southeast
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