HomeMy WebLinkAboutPR 22310: EMERGENCY GENERATOR RENTAL AT THE MAIN WASTEWATER TREATMENT PLANT City of
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Texas
INTEROFFICE MEMORANDUM
Date: December 22, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, Water Utilities Director
RE: PR 22310—Emergency Generator Rental at the Main Wastewater Treatment
Plant
Introduction:
The Main Wastewater Treatment Plant has a back-up generator that failed, and while the plant
was still operational, a rental was obtained to ensure the Main Wastewater Plant could
continue operations during a potential power loss as required by Texas Commission on
Environmental Quality (TCEQ) Title 30, Rule §217.36. An under $25,000 contract was signed
to rent the generator for a short term, but, due to delay in obtaining replacement parts for the
back-up generator, total expenditures exceeded $25,000.00. The budgetary impact of this
service is $26,628.00 and is budgeted for in Account No. 410-40-225-5401-00-00-000, Rent.
Background:
The Main Wastewater Treatment Plant has a back-up generator that failed, and while the plant
was still operational, a rental was obtained to ensure the Main Wastewater Plant could
continue operations during a potential power loss as required by Texas Commission on
Environmental Quality (TCEQ) Title 30, Rule §217.36. An under$25,000 contract was signed
to rent the generator for a short term, but, due to delay in obtaining replacement parts for the
back-up generator,total expenditures exceeded$25,000.00.
Budget Impact:
The budgetary impact of this service is $26,628.00 and is budgeted for in Account No. 410-40-
225-5401-00-00-000, Rent.
"Remember,we are here to serve the Citizens of Port Arthur"
Texas
Recommendation:
It is recommended that council approve Proposed Resolution No. 22310, authorizing payments
in the total amount of $26,628.00 for the emergency generator rental as discussed/outlined
above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 22310
12/22/21 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT OF
INVOICES IN THE TOTAL AMOUNT OF $26,628.00
FROM PEAK ENGINEERING, INC. OF PORT NECHES,
TEXAS FOR THE RENTAL OF A GENERATOR FOR
THE MAIN WASTEWATER TREATMENT PLANT.
FUNDING AVAILABLE IN ACCOUNTING NO. 410-40-
225-5401-00-00-000, RENT.
WHEREAS, the City maintains an electricity generator at the Main Wastewater
Treatment Plant as a safety measure in the event of power outages; and
WHEREAS, the generator experienced mechanical failure and a rental was obtained to
ensure the Main Wastewater Plant could continue operations during a potential power loss as
required by Texas Commission on Environmental Quality (TCEQ) Title 30, Rule §217.36 while
the generator was being serviced; and
WHEREAS, the rental of the backup generator from Peak Engineering was originally
authorized by the City Manager via Under$25,000.00 Contract; and
WHEREAS, the total expenditure exceeded the City Manager's authorization of
$25,000.00 and now requires Council approval in order to authorize payment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, City Council hereby approves the remaining invoices to be paid as shown in
(Exhibit "A") with a total budgetary impact of$26,628.00, contingent upon a budget adjustment
for Account No. 410-40-225-5401-00-00-000, Rent; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
PR No. 22310
12/22/21 bw
Page 2 of 3
READ, ADOPTED, AND APPROVED this day of , 2022
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Valecia Tizeno
City Attorney
PR No. 22310
12/22/21 bw
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton Calvin Matthews
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
ocA.,0
Kandy Daniel Cliftin Williams, CPPB
Interim Director of Finance Purchasing Manager
Exhibit "A"
FE:AKPO Box 969 Invoice
Port Neches, TX 77651
t N (: t N E E A t N C
n•Csarom Phone: (409)729-2226 Date Invoice#
11/17/2021 4727
Bill To Ship To
City of Port Arthur • City of Port Arthur
PO Box 1089 6300 Procter Street Extension
c. Accounts Payable Port Arthur.TX 77640
Port Arthur,TX 77641
•
S.O. No. P.O.No. Terms Due Date Other
121-137 22200505 Net 30 12/17/2021 Waste Water Standby Gen
Item Description Ordered Prey.Invoi_.. Invoiced Rate Amount
Equipment Weekly 4 0 4 4,453.00 17,812.00
I x 10G0-kW0277/480V Ern Gen Rental
GI_4:410-40-225-5401-00-00-000
Equipment Weekly 4 0 4 879.00 3,516.00
17x50'sections of 4/0
17x male and female cam-lok to bar tails
GL#:410-40-225-5401-00-00-000
EngineerSalca Start Up 1 0 0.89 1,500.00 1,335.00
Field Eng.Support(ern gen connection)
GL#:410-40-225-5401-00-00-000
Technical Serv... Electricians to connect rental unit. 1 0 I 2.336.00 2,336.00
This invoice is for the Ist 4 weeks of the
emergency generator rental,and includes initial
setup by engineers and electricians.
This does NOT include a price adjustment for
any runtime hours over 1 hour per week.
• �-1 _ yv - SC10 Od o
•
Subtotal S24,999.00
Sales Tax (8.25%) S0.00
P 0 Z2Z0 .03 Total S24,999.00
Payments/Credits
Balance Due $24,999.00
p E AK PO Box 969 Invoice
Port Neches, TX 77651
e N c 1 N E H R 1 N G
F]�n•co.wcw+ Phone: (409)729-2226 Date Invoice#
1 1/17/2021 4755
, Bill To Ship To
City of Port Arthur
City of Port Arthur
PO Box 1089 6300 Procter Street Extension
Accounts Payable Port Arthur.TX 77640
Port Arthur,TX 77641
S.O. No. P.O.No. Terms Due Date Other
12 1.137 22200505 Net 30 12/17/2021 Waste Water Standby Gen
Item Description Ordered Prey.Invoi... Invoiced Rate Amount
Freight Freight for Generator 2 1 I 732.00 732.00
Engineer Sales Start Up 1 0.89 0.11 1,500.00 165.00
Field Eng.Support(cm gen connection)
GL 04:410-40-225-5401-00-00-000
•
•
Subtotal S897.00
Sales Tax (8.25%) $0.00 •
Total S 897.00
Payments/Credits $o.00
Balance Due sg97.00
PO Box 969 Invoice
•
FE:/\ cPort Neches; TX 77651
E n iz n e e a t c Eynm.,•Caaatxayf Phone: (409)729-2226 Date Invoice#
12/2/202I 4750
Bill To Ship To
•
City of Port Arthur City of Port Arthur
PO Box 1089 6300 Procter Street Extension
Accounts Payable Port Arthur.TX 77640
Port Arthur,TX 77641
S.O. No. P.O.No. Terms Due Date Other
121-137 22200505 Net 30 1/1/2022 Waste Water Standby Gen
Item Description Ordered Prey. Invoi... Invoiced Rate Amount
Freight Freight for Generator 2 1 1 732.00 732.00
Subtotal S732.00
Sales Tax (8.25%) $0.00 •
Total $732.00
Payments/Credits so.o0
Balance Due $732.00 •