HomeMy WebLinkAboutPR 22269: CONTRACT WITH TRAYLOR AND ASSOCIATES, COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY, HURRICANE HARVEY Energy �' \\
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INTEROFFICE MEMORANDUM
Date: December 2, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Pam Langford, Assistant City Manager
RE: P. R. No. 22269
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of P. R. No. 22269 that
authorizes a two-year contract extension with Traylor and Associates, Inc. to administer the
Hurricane Harvey Community Development Block Grant—Acquisition Program.
Due to unforeseen circumstances such as COVID-19, staff changes,and extensive communication
with the Federal Emergency Management Agency (FEMA), the Infrastructure Grant is still
underway. Therefore, a two-year contract extension is being requested for Traylor and Associates
to continue their efforts in administering said Infrastructure Program with no additional budgetary
impact.
Background:
Pursuant to Resolution No. 19-056,City Council approved a contract with Traylor and Associates,
Inc. in the not to exceed amount of $497,130.00 for a duration of three (3) year term for the
Rental/Non-Rental Housing Projects—Local Acquisition/Buy-Out Program.
The Texas General Land Office has allocated $4,207,067.91 to the City of Port Arthur to develop
an Acquisition program.
The Acquisition Program is designed to assist homeowners that are currently located in the existing
or proposed floodplain, floodway, or potential Disaster Risk Reduction Areas(DRRA)to relocate
to an area that is less prone to flooding and disaster.
While no Disaster Risk Reduction Areas have been identified at the time of adoption of the
guidelines, DRRA(s) may be established at a later time if conditions are identified that warrant
designation by Council.
The goals of the program are to:
• Reduce the risk to homeowners from the effects of subsequent disasters.
• Assist in the recovery of low to moderate income households.
• Protect taxpayer resources that might otherwise be needed after disaster in the same area.
Budget Impact:
Account number#159-13-031-5470-00-10-000; PROJECT#GL0000.
Recommendation:
It is recommended that City Council approve P. R. No. 22269 as discussed above.
P. R. #22269
12/07/2021- MEE
Page 1
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND TRAYLOR AND ASSOCIATES,
INC., PROVIDING FOR AN ADDITIONAL TWO-YEAR TERM FOR THE
ADMINISTRATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
DISASTER RECOVERY (CDBG-DR) — HURRICANE HARVEY BUY-OUT
PROGRAM GRANT WITH NO ADDITIONAL BUDGETARY IMPACT
AMOUNT.
WHEREAS,the City of Port Arthur received the U.S. Department of Housing and Urban
Development Community Development Block Grant — Disaster Recovery (CDBG-DR) funds,
administer by the Texas General Land Office for damages sustained from the 2017 Hurricane
Harvey flooding event (DR-4332 Disaster Declaration) in the amount of $4,207,067.91 for the
Rental/Non-Rental Housing Projects—Local Acquisition/Buy-Out Program; and
WHEREAS,pursuant to Resolution No. 19-056,the City Council authorized an agreement
with Traylor and Associates to administer the CDBG-DR Acquisition Buy Out Program in an
amount not to exceed$497,130.00 for a duration of three(3)year term expiring February 25,2022;
and
WHEREAS, due to unforeseen circumstances such as COVID-19, staff changes and
extensive communication with the Federal Emergency Management Agency(FEMA),both parties
are respectfully requesting to extending the current contract term for two (2) additional years in
order to fulfill the requirements of the project. This extension does not require any additional
funding; and
WHEREAS, the City has been satisfied with the performance of Traylor and Associates
and deems it in the best interest of the citizens to grant the extension.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P. R. #22269
12/07/2021- MEE
Page 2
Section 2. That the City Council hereby authorizes the City Manager to extend the term of
the existing agreement for two (2)years with no additional budgetary impact.
Section 3.That a representative of Traylor and Associates, Inc. will sign this Resolution
agreeing to the two (2)year extension expiring on February 24, 2024.
Section 4. That a copy of the caption of this Resolution be spread upon the minutes of
the City Council.
READ, ADOPTED AND APPROVED this day of
A. D., 2022 at a Regular Meeting of the City Council of the City of Port
Arthur, Texas by the following vote: AYES:
MAYOR: •
NOES:
THURMAN "BILL" BARTIE,
MAYOR
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED S TO FORM:
VAL TIZE
CITY ATTORNEY
P. R.#22269
12/07/2021-M E E
Page 3
APPROVED FOR ADMINISTRATION:
RON BURTON,
CITY MANAGER
PAMELA LANGFORD,
ASSISTANT CITY MANAGER
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KANDY DANIE
INTERIM FINANCE DIRECTOR
AGREED TO:
TRAYLOR AND ASSOCIATIONS, INC.
By:
Printed Name
Title