HomeMy WebLinkAboutPR 22270: AGREEMENT WITH TRAYLOR AND ACCOCIATES, INC., BLOCK GRANT, HURRICANE HARVEY 70 City of EnergyCity
�-2
ort rthur`°`
Te.ras
INTEROFFICE MEMORANDUM
Date: December 2, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Pam Langford, Assistant City Manager
RE: P. R.No. 22270
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of P. R. No. 22270, which
authorizes an additional two-year contract extension with Traylor and Associates, Inc. to
administer the Hurricane Harvey Community Development Block Grant—Non-Housing Project-
Infrastructure Program.
Due to unforeseen circumstances such as COVID-19, staff changes,and extensive communication
with the Federal Emergency Management Agency (FEMA), the Infrastructure Grant is still
underway. Therefore, a two-year contract extension is being requested for Traylor and Associates
to continue their efforts in administering said Infrastructure Program with no additional budgetary
impact.
Background:
Pursuant to Resolution No. 18-536,City Council approved a contract with Traylor and Associated,
Inc. in the not to exceed amount of$635,500.00 for a duration of three (3) year term effective
December 21, 2018.
The Texas General Land Office has allocated $11,294,842 to the City of Port Arthur for the
following drainage projects:
1. Lake Arthur Detention Pond
2. El Vista Drainage Project
3. Port Acres Drainage Project
4. Stonegate Golf Course Drainage Project
Budget Impact:
Account number #148-00-00-8515-00-10-000; PROJECTS DR1P01, DR1P02, DR1P03, AND
DR1PO4.
Recommendation:
It is recommended that City Council approve P. R. No. 22270 as discussed above.
P. R. #22270
12/07/2021- M E E
Page 1
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND TRAYLOR AND ASSOCIATES,
INC., PROVIDING FOR AN ADDITIONAL TWO-YEAR TERM FOR THE
ADMINISTRATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
- DISASTER RECOVERY (CDBG-DR) — HURRICANE HARVEY NON -
HOUSING PROJECTS - INFRASTRUCTURE PROGRAM GRANT WITH NO
ADDITIONAL BUDGETARY IMPACT AMOUNT.
WHEREAS,the City of Port Arthur received the U.S. Department of Housing and Urban
Development Community Development Block Grant — Disaster Recovery (CDBG-DR) funds,
administer by the Texas General Land Office for damages sustained from the 2017 Hurricane
Harvey flooding event (DR-4332 Disaster Declaration) in the amount of$11,294,842.00 for the
Non—Housing Project- Infrastructure Program; and
WHEREAS,pursuant to Resolution No. 18-536,the City Council authorized an agreement
with Traylor and Associates to administer the CDBG-DR Infrastructure Program in an amount not
to exceed $635,500.00 for a duration of three (3)year term expiring January 29, 2022; and
WHEREAS, due to unforeseen circumstances such as COVID-19, staff changes and
extensive communication with the Federal Emergency Management Agency(FEMA),both parties
are respectfully requesting to extending the current contract term for two (2)additional years; and
WHEREAS, the City has been satisfied with the performance of Traylor and Associates
and deems it in the best interest of the citizens to grant the extension.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to extend the
agreement for two (2) additional years with no additional budgetary impact.
P. R. #22270
12/07/2021- MEE
Page 2
Section 3. That a representative of Traylor and Associates, Inc. will sign this Resolution
agreeing to the two (2) year extension expiring on January 30, 2024.
Section 4. That a copy of the caption of this Resolution be spread upon the minutes of the
City Council.
READ, ADOPTED AND APPROVED this day of
A. D., 2022 at a Regular Meeting of the City Council of the City of Port
Arthur, Texas by the following vote: AYES:
MAYOR:
NOES: •
THURMAN 'BILL" BARTIE,
MAYOR
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED FOR FORM:
VAL TIZENO
CITY ATTORNEY
P. R.#22270
12/07/2021- MEE
Page 3
APPROVED FOR ADMINISTRATION:
RON BURTON,
CITY MANAGER
PAMELA LANGFORD,
ASSISTANT CITY MANAGER
k��a 0 0A__A___Al)
KANDY DANIELS d
INTERIM FINANCE DIRECTOR
AGREED TO:
TRAYLOR AND ASSOCIATIONS, INC.
By:
Printed Name
Title