HomeMy WebLinkAboutPR 22271: TO AMEND THE INTERDEPARTMENTAL AGREEMENT WITY THE DEVELOPMMENT SERVICES DEPARTMENT, BLOCK GRANT CORONAVIRUS Cin• of
€Jexas
INTEROFFICE MEMORANDUM
Date: December 1,2021
To: The Honorable Mayor and City Council
Through: Ronald Burton,City Manager
From: Pamela Langford,Assistant City Manager
RE: P. R.No. 22271
Introduction:
The intent of this Agenda Item is to seek Council's approval of P.R.No. 22271, which authorizes
amendments to Section I (Time of Performance) and Section V (Program Requirements) of the
Interdepartmental Agreement between the City of Port Arthur and Development Services
Department as it pertains to the Community Development Block Grant Coronavirus(CDBG-CV3)
funding.
More specifically,the amendment to Section V will eliminate the purpose requirement of installing
plexiglass panels at the customer service counters in City Hall buildings and enable the
Development Services Department to reallocate the remaining funds towards the continuous
utilization of security guard services at the two main entrances of City Hall. An additional
amendment to Section I will authorize a one (1) year agreement extension to provide sufficient
time to utilized the funding for the cost of security guard services.
Background:
The Department of Housing and Urban Development allocated funds in the amount of$369,690.00
to the City of Port Arthur for activities that prevent,prepare for, and respond to the Coronavirus.
Pursuant to Resolution No. 21-013, the City Council approved an Interdepartmental Agreement
between the City of Port Arthur and Development Services Department, which authorize funding
in the amount of$43,505.00 for the installation of safety glass panels at several customer services
counters and cost of two security guards for City Hall.
Budget Impact:
Account number#105-13-033-5470-00-40-000; PROJECT#COV300.GRE.00S.
Recommendation:
Due to the continuous need for security guard services at the two main entrances of City Hall, it is
recommended that the City Council adopt P.R. No. 22271, which amends the Interdepartmental
Agreement with the Development Services Department in order to eliminate the purpose
requirement mentioned above and authorize an additional year extension to fund the cost of said
services.
P. R.No. 22271
12/05/2021-MEE
Page 1
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE
INTERDEPARTMENTAL AGREEMENT WITH THE DEVELOPMENT
SERVICES DEPARTMENT AS IT PERTAINS TO THE COMMUNITY
DEVELOPMENT BLOCK GRANT CORONAVIRUS (CDBG-CV3) FUNDING
ACCOUNT NUMBER#105-13-033-5470-00-40-000;PROJECT#COV300.GRE.00S
WHEREAS, the Department of Housing and Urban Development (HUD) allocated
2020 Community Development Block Grant Coronavirus(CDBG-CV3) funding in the amount
of$369,690.00 for the prevention, preparation and to respond to the Coronavirus pandemic;
and
WHEREAS, pursuant to Resolution No. 21-013, City Council approved an
Interdepartmental Agreement which authorized funding in the amount of $43,505.00 to the
Development Services Department for the purpose requirement of 1) providing security guard
services,and 2)installation of safety glass panels at City Hall as specified in Section V(Program
Requirements) of the agreement; and
WHEREAS, the cost of installation of the safety glass panels were paid for with the
City's General fund instead of the CDBG funds due to untimely and unforeseen reporting
requirements associated with the CDBG funds, leaving additional remaining funds to cover the
cost of additional security guard services; and
WHEREAS, the City staff is recommending amendments to the interdepartmental
agreement for the purpose of eliminating the requirement of installing safety glass panels to
enable Development Services to reallocate the remaining funds towards the continued
utilization of security guard services; and
WHEREAS, City staff is also recommending a time extension of one additional year
from the expiration date to provide sufficient time to utilize the remaining funds.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to amend Section
I (Time of Performance) and Section V (Program Requirements) of the Interdepartmental
Agreement with the Development Services Department as it pertains to the Community
Development Block Grant Coronavirus (CDBG-CV3) funding reallocation and time extension.
Section 3. That the City of Port Arthur Development Services Department will sign this
Resolution agreeing to the one-year extension for the purpose of continuing the funding of
security guard services at City Hall.
Section 4. That a copy of the caption of this Resolution be spread upon the minutes of
the City Council.
P. R.No. 22271
12/05/2021-MEE
Page 2
READ, ADOPTED AND APPROVED this day of
A. D., 2022 at a Regular Meeting of the City Council of the City of Port
Arthur, Texas by the following vote: AYES:
MAYOR: •
NOES: •
THURMAN 'BILL" BARTIE,
MAYOR
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED AS TO FORM:
4,1
VAL TIZENO
CITY ATTORNE
APPROVED FOR ADMINISTRATION:
RON BURTON,
CITY MANAGER
PAMELA LANGFORD,
ASSISTANT CITY MANAGER
P. R.No. 22271
12/05/2021-MEE
Page 3
K0,,,_,__,P
KANDY DANIEL
INTERIM FINANCE DIRECTOR
AGREED TO:
CITY OF PORT ARTHUR
DEPARTMENT OF DEVELOPMENT SERVICES
By:
Printed Name
Title