HomeMy WebLinkAboutE. HGAC - PURCHASE XL410III GRADALLCity of Port Arthur, Texas
Mayor and City Council Communication
DATE: REFERENCE N0. SUBJECT: Page:
Authorize Purchase of XL4100III Gradall for
12 May 09 625-1801- Drainage Division 1 of 1
531.93-04
RECOMMENDATION:
We recommend that the City Council authorize the purchase of one (1) XL4100III Gradall
excavator, from H-GAC through Hi-Way Equipment Co., LLC of Houston, Texas for an
amount of $315,050.
BACKGROUND:
In Ordinance 09-03, the City Council authorized the creation of a new drainage crew for
increased ditching operations. This four-person crew requires a Gradall, a service truck, and
three eight-cubic yard dump trucks. This crew and equipment will be used for drainage
improvements throughout the city, reducing the amount of time required for cleaning and
regrading ditches city-wide. The XL4100III Gradall is the primary equipment required, with
the other equipment to be purchased soon.
We have received an H-GAC quote for this equipment as follows:
H-GAC XL4100III from Hi-Way Equipment $ 315,050
This purchase is contingent upon the City Council approving the budget
amendment on this agenda, authorizing the funding for this equipment.
BUDGETARY/FISCAL EFFECT:
Funds are to be budgeted in account 625-1801-531.93-04.
EMPLOYEE/STAFF EFFECT:
Purchase of this vehicle will allow the Drainage Division to increase ditching maintenance
activities and other City projects.
SUMMARY:
We recommend that the City Council authorize the purchase of one (1) XL410011I Gradall
excavator, from H-GAC through Hi-Way Equipment Co., LLC of Houston, Texas for an
amount of $315,050.
Ross E. Blackketter, P.E. Deborah Echols, CPA
Direc or of Public orks Director of Finance
i
cam'
Shawna Tubbs
Purchasing Manager
PREPARED BY: DISPOSITION OF QTY COUNCIL: PROCESSED BY:
REB reb
APPROVED BY: APPROVED OTHER
Ci Mana er COMMENTS: Ci Seaeta
Z:\engineer\documents\CAMS\RTGradall-GoId09.xls 5/12/2009
~~~~ CONTRACT PRICING WORKSHEET Contract EM06-08 i 4/30/2009
For Standard Eqtdpment Purchases No.:
This Form must be prepared by Contractorand given to End User. End User issues PO to Contractor, and'
iYtUST also fax a copy of PO, together with completed Pricing: R'orksheet' to H-GAC@ 7I3-993-4548.
Please type or print legibly.
aunn6 ;City of Port Arthur Coatraeror: iHi-Way Equipment Co, LLC
Agency:
Contact Prepared ;Steve Green
:Brian Linthicum ay;
Persaa~
Phone: :409-983-8500 Phora: ?713-649-0949
Paa: :409-988-8528 Pa:: :713-649-5571
Email: Email:
I~ rroaum '; A081 II Deseripnoo IGradall XL 41001II - .. T--, _ I
Code.
:.Product Item Base UniE Price Per Contractor's H-GAC Contract: 315,050.00
.,_ ~a___ ~..a.. :.. ae~..~.oH..n if onnlieahte
DescrioNon Cost Description Cost ~I
Subtotal From Additional Sheet(s)
Subtotal B• i -
_ __ ... -.- .• -. .. . •. aa_ l_J~.v~~..~..L.~A~. ir..nnuncawr:.. ... ..
Descri tion ost
Descriotion ~ Cos[ ~ P ~~
Subtotal From Additional Sheet(s):
Subtotal C: E -
Check: Total cost of Unpublished Options (C) cannot exceed 25% of [he total of the Base Unit; For this transaction the percentage is:
Price plus Published Options (A+B).
:Total Cost before atiy other applicable Charges Trade-Ins, AliowancessDisrnunts Etc. (A+B+C)
Quantity Ordered: I__.~ X Subtotal of A+B+C: ~ = Subtotal D:
E-Other Charges, Trade-los, AIIow9uces Discounts Etc
Descriotioo Cost Descnphon _ Cost
I [ - I ~~ Subtotal E: ~
Delivery Date;? 30-150 Days A.R. F. Total Purchase Price(D+E)i 315,oso.oo