HomeMy WebLinkAboutPR 22326: AWARDING A CONTRACT TO SKR CONSTRUCTION, INC., FOR THE CONSTRUCTION OF A DECKING AT THE LANDFILL City of
ort rth.ur�
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 11, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts,EIT,MEng, MBA,Director of Public Works'
RE: P.R.No. 22326—Awarding a Contract to SKR Construction,Ilttc. for the
Construction of a Decking at the Landfill
Introduction:
Staff recommends that the City Council adopt Proposed Resolution No.22326,which authorizes
the City Manager to execute a contract with SKR Construction, Inc. of Port Arthur, Texas, in
the amount of$27,250.00 for the construction of a decking without a canopy at the Landfill.
Background:
Bids for the construction of decking with a canopy at the Landfill were received on July 30,
2021.SKR Construction,Incorporated of Port Arthur,Texas,who was the sole bidder,submitted
a bid for $27,250.00. Construction is estimated to be completed within 30 days of issuance of
the notice to proceed.
Budget Impact:
Funding is available in the Other Contractual Services Account,account number 403-50-320-54
70-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council approve P.R. 22326 authorizing the City Manager to
execute a contract with SKR Construction, Inc. of Port Arthur, Texas in the amount of
$27,250.00 for the construction of decking without a canopy at the Landfill.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.22326
01/11/2022 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
A CONTRACT WITH SKR CONSTRUCTION, INC. OF PORT ARTHUR,
TEXAS,FOR THE CONSTRUCTION OF DECKING WITH A CANOPY AT
THE LANDFILL IN THE AMOUNT OF $27,250.00. FUNDING IS
AVAILABLE IN ACCOUNT NO. 403-50-320-5470-00-00-000
(OTHER CONTRACTUAL SERVICES).
WHEREAS, the City of Port Arthur's Purchasing Department requested quotes for the
construction of decking at the Landfill on July 22,2021;and,
WHEREAS,one quote was received by the July 30,2021 due date from SKR Construction,
Inc.of Port Arthur, Texas,in the amount of$27,250.00 with a construction term of 30 days; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the City Council hereby awards a contract for the construction of decking with a
canopy at the Landfill to the sole bidder,SKR Construction,Inc.of Port Arthur,Texas,as indicated
in Exhibit A; and,
THAT; the City Manager of the City of Port Arthur is hereby authorized and directed to
execute on behalf of the City of Port Arthur a contract between the City of Port Arthur and SKR
Construction,Inc.for the contract price of$27,250.00 in substantially the same form as attached as
Exhibit A;
THAT, funding for the proposed project is available in the Other Contractual Services
Account, account number 403-50-320-5470-00-00-000; and,
P. R.No.22326
01/11/2022 FCR
Page 2 of 3
READ,ADOPTED,AND APPROVED,this day of ,2022
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:AYES:Mayor: Councilmembers:
NOES: .
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia R. Tizeno, Esq., City Attorney
P.R.No.22326
01/11/2022 FCR
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
Flozelle Roberts, EIT, MEng, MBA, Director of Public WorksQbil
Clifton illiams, CPPB, Purchasing Manager
41< 0 ZIA-J•- -13
Kandy Daniel, Inte m Director of Finance
P. R.22326
Exhibit
A
CONTRACT FOR THE CONSTRUCTION OF DECKING WITH THE CANOPY
AT THE LANDFILL
THIS AGREEMENT, made this day of , 2022,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and
SKR Construction, Inc. a corporation herein acting by and through Jose I Sanchez
hereinafter called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be 30 days from start date on Notice to Proceed.
The City can terminate this contract at its convenience which includes, but is not
limited to, funding not being available in any budget cycle with thirty(30)days
written notice.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract,the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4 The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the sum of
$ 27,250.00.
6. The term "Contract Documents" means and includes the following:
a) Agreement
b) Advertisement for Bid
c) Addenda
d) General Information
e) Specifications
f) Bid
g) Bid Bond
h) Notice of Award
i) Payment Bond
j) Notice to Proceed
A- 1
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2022.
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of 2022
ATTEST CONTRACTOR
BY
WITNESS
A- 2
-CITY OF PORT ARTHUR,TEXAS
ADDENDUM NO. ONE (1)
Vitt r1hsF`r-
Tcws
July 28, 2021
BID FOR: Decking for Landfill
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of
the contract documents and change the original documents only in the manner and to the extent hereinafter
stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows
1. Attached is revised drawing.
2. Attached is the Revised Quote Page showing cost with canopy.
If you have any questions,please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
(ilA
Cliff Williams, CPPB
Purchasing Manager
Signature of Proposer Date
CITY OF PORT ARTHUR
QUOTE SHEET
Car of
(Specifications are attached)
ort rthu�—
Date of Request: 702/2021
Department Requesting Quote: Public Works
Bid Number: Q21-006
Services Needed: Decking at Landfill
Pre Bid Meeting: Monday, July 26, 2021 at Landfill
Quote Due Date& Time: Friday, July 30,2021 by 1:00 P.M.
Delivery: Quotes are to be faxed to(409)983-8291,
E-mailed to clifton.williams@portarthurtx.gov
Delivered to the Purchasing Div., 2nd floor, City Hall.
Questions, Please contact: Clifton Williams, Purchasing Manager
c l i ft o n.w i t l i ams(c::po rtart hu rt x.go v
DESCRIPTION NUMBER OF DAYS COST WITH CANOPY I COST WITHOUT CANOPY
30 DAYS 27,250.00 22,150.00
LDecking at Landfill $
SKR Construction Inc
� 11
Company Name Signature
Jose I Sanchez 409-982-0063
Printed Name Phone
6625 Jade Ave 409-982-0470
Address Fax
Port Arthur TX 77640 Gloria.sanchez818@gmail.com
City,State,Zip E-mail
� � �uG�%�rn� 07/30/2021
Cli e Williams,Purchasing Manager Date
Page 1 of 7
DECKING AT LANDFILL
SPECIFICATIONS
Services Requested: Installation of decking, window, and attendant desk at the Landfill facility.
Services will be as follows:
1. Installation of approximately 340 sq ft of decking with 42" guard rails. 2x6 pressure treated
lumber will be used for framing and all 4x4 post will be set 18" below existing grade. All
floor joists will be fasten using metal 2x6 hangers with 5" lag bolts along the perimeter.
Deck boards will be 5/4" pressure treated lumber and screwed to floor joist using #9 coated
deck screws.
2. Remove existing 2' x 5' window, in main office area, and replace with a 2' x 3' transaction
window with speaker. Frame out the new window and install new window seal and trim.
3. Add Attendants desk to support new transaction window and printer.
4. Cost will include equipment, labor, and materials.
5. The City estimates work will begin by August 9, 2021.
6. Attached is the Drawing
Physical Address:
4732 Highway 73 West
Beaumont, TX 77640
Phone:
409-736-1383
Page 2 of 7
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with
the specifications of the invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline.Any interlineations,alteration,
or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis,whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall
deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is
within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST:No public official shall have interest in this contract, in accordance with Vernon's
Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement
with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City.
Page 3 of 7
7. No payments shall be made to any person of public monies under any contract by the City with such
person until such person has paid all obligations and debts owed to the City, or has made satisfactory
arrangements to pay the same.
ADDENDA: Any interpretations,corrections or changes to the ITB and Specifications will be made by addenda.
Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City
assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to
acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility
to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail.
PURCHASE ORDER:A purchase order(s)shall be generated by the City of Port Arthur to the successful bidder.
The purchase order number must appear on all itemized invoices.
INVOICES:All invoices shall be mailed directly to the City of Port Arthur,Attn.:Landfill,P.O. Box 1089, Port
Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas,Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,ordinances,rules,orders,
regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning and
carrying out of the program, shall have any personal financial interest,direct or indirect, in this Contract; and,the
Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from
granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any
money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders
must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed
that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further
Page 4 of 7
understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the
estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified,necessary or proper to perform and complete all the work required by this Contract,
in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof,at least fifteen
(15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall not be
relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the
Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time
as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor,or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests.
Page 5 of 7
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-
contractor to perform any work included in this Contract until he has received from the City of Port Arthur written
approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas,
unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
2. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and$100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Page 6 of 7
Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten (10)days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten(10)days ofthe execution of the Contract
by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time
may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
Page 7 of 7