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Home My WebLink AboutPR 22331: APPROVAL TO REPAY FUNDS TO THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES FOR DISALLOWED COSTS City of nrt rthrrr Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 11, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Kandy Daniel, Interim Finance Director RE: P. R.No. 22331 Approval to Repay funds to the Texas Department of State Health Services (DSHS) for Disallowed Costs Introduction: The intent of this Council Agenda Item is to seek the City Council's approval authorizing the City Manager to repay funds to the Texas Department of State Health Services (DSHS) in the amount of$14,031.72. Background: The Texas Department of State Health Services (DSHS), Fiscal Monitoring unit conducted a fiscal monitoring review of 6 Health Grants covering the period of September through December 2020 in July 2021 and the final report was issued on December 29,2021. The primary objective of the review was to determine if the City complied with the fiscal requirements of federal and state regulations, DSHS policies and procedures, and the contract provisions. The review resulted in questioned costs of$14,282.04. Of this amount, $250.32 has been resolved with non- DSHS funds and the remaining disallowed costs of$14,031.72 are requested to be remitted back to DSHS by January 28, 2022. Budget Impact: Funds are available in the Health Department Other Contractual Services Account Number 001- 23-061-5470-00-50-000. Recommendation: It is recommended that the City Council approve P.R.No.22331 and authorize the City Manager to repay funds to the Texas Department of State Health Services (DSHS) in the amount of $14,031.72. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 22331 01/11/2022 KD RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO REPAY FUNDS TO THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES (DSHS) FOR DISALLOWED COSTS RELATED TO A FISCAL MONITORING REVIEW OF SIX HEALTH GRANTS IN AN AMOUNT NOT TO EXCEED $14,031.72 ACCOUNT NO. 001-23-061-5470-00- 50-000 WHEREAS, in July 2021, the Texas Department of State Health Services (DSHS) conducted a fiscal monitoring review of six Health Grants which covered the period of September through December 2020; and WHEREAS, on December 29, 2021, the final report was sent to City of Port Arthur by DSHS showing disallowed costs of $14,031.72; and WHEREAS, DSHS is seeking repayment of disallowed costs by January 28, 2022; and WHEREAS, the Remittance Form from DHSH is attached hereto as Exhibit"A"for the repayment of disallowed costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur is hereby authorized to direct the repayment of disallowed costs to the Texas Department of State Health Services (DSHS) amount not to exceed $14,031.72, from Account No. 001-23-061-5470-00-50-000. Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of January, 2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: , Councilmembers: , NOES: . Thurman "Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: JQ /nzn t% Valecia Tizeno City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton City Manager APPROVED AS TO THE AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance Exhibit A Department of State Health Services Remittance Form Date of Receivable: December 29, 2021 Remittance Due Date: January 28, 2022 Contract No.: HHS000769500001 DSHS Division and Program ID: Regional & Local Health Operations - CPS/COVID 19 Disallowed Cost / Amount Due: S13,038.08 Instructions: (1)To ensure proper credit, please attach this form(s) to your check when submitting payment. If you've received multiple remittance forms, only one check is necessary for the collective amount of all remittance forms. (2)Payment may be paid by CHECK or MONEY ORDER made payable to the Department of State Health Services and must contain the Contract Number. (3)Payment must be sent by certified mail to: Cash Receipts Branch, MC 2003 Department Of State Health Services PO Box 149347 Austin, TX 78714-9347 4) If a check is submitted for less than the Total Repayment Due, the check will be returned to the sender. For DSHS Internal Use Only DSHS FSO Receivable Number: 2021-DRM -36-RM-A Grantee/Agency: City of Port Arthur Health Department Address: 449 Austin Avenue, Port Arthur Texas, 77640 DSHS Business Unit: 53700 Business Unit Contact Name: Gary James Voucher Account Fund Depart. Program Class Budget Number Fund Number ID Number 1 (PCA) Reference Project/ Grant 00123678 761100 0325 RAD100 1E35 64057 , 102020 0Y865COVD1E0C CMS Contact Name: Quynh-Nhi Ge Payment Information Rev.: 10/12/202 1 Department of State Health Services !Remittance Form Date of Receivable: December 29, 2021 Remittance Due Date: January 28,, 2022 Contract No.: HHS000686100022 DSHS Division and Program ID: Laboratory & Infectious Disease Services - TB/PC-FED Disallowed Cost / Amount Due: $764.74 Instructions: (1)To ensure proper credit, please attach this form(s) to your check when submitting payment. If you've received multiple remittance forms, only one check is necessary for the collective amount of all remittance forms. (2)Payment may be paid by CHECK or MONEY ORDER made payable to the Department of State Health Services and must contain the Contract Number. (3)Payment must be sent by certified mail to: Cash Receipts RVr Inth, 1MIry 2003 Department Of State Health Services PO Box 149347 Austin, TX 78714-9347 4) If a check is submitted for less than the Total Repayment Due, the check will be returned to the sender. For DSHS Internal Use Only DSHS FSO Receivable [Number: 2021-DRI.1 -3 6-R -O Grantee/Agency: City of Port Arthur Health Department AddAdd AA Al Istin A�:,Di it Dnr4- Arthl lr Tcv,c 776/10 U L. . 1 Austin 3�.i1. r Yam. iLJ i.., 1 vI S. •�i ...ii.ii 1 S_.i�.iJl • 1 I.l i'V DSHS Business Unit: 53700 Business Unit Contact Name: Gary James Voucher • Account Fund Depart. Program Class Budget Project/ Number Fund Number ID Number (PCA) Reference Grant 00122870 761100 0273 H34000 433 63023 092020 1Y551FFTBAID CMS Contact Name: Lacy Alexander Payment Iforma_ lion Rev.: 10/12/2021 , . Department of State Health Services Remittance Form Date of Receivable: December 29, 2021 Remittance Due Date: January 28, 2022 Contract No.: 537-18-0120-00001 DSHS Division and Program ID: Regional & Local Health Operations - CPS/HAZARDS Disallowed Cost/ Amount Due: $228.90 Instructions: (1)To ensure proper credit, please attach this form(s) to your check when submitting payment. If you've received multiple remittance forms, only one check is necessary for the collective amount of all remittance forms. (2)Payment may be paid by CHECK or MONEY ORDER made payable to the Department of State Health Services and must contain the Contract Number. (3)Payment must be sent by certified mail to: Cash Receipts Branch, MC 2003 Department Of State Health Services PO Box 149347 Austin, TX 78714-9347 4) If a check is submitted for less than the Total Repayment Due, the check will be returned to the sender. For DSHS Internal Use Only DSHS FSO Receivable Number: 2021-DRM -36-RM-C Grantee/Agency: City of Port Arthur Health Department Address: 449 Austin Avenue, Port Arthur Texas, 77640 DSHS Business Unit: 53700 Business Unit Contact Name: Gary James Voucher Account Fund Depart. Program Class Budget Project/ Number Fund Number ID Number (PCA) Reference Grant 00124226 761100 0273 R20000 J05 71242 082020 1Y531FFBIOT CMS Contact Name: Quynh-Nhi Ge Payment Information Rev.: 10/12/2021