HomeMy WebLinkAboutPR 22336: APPROVAL TO EXECUTE A COMMERCIAL REFUSE DISPOSAL CONTRACT INTEROFFICE MEMORANDUM
Date: January 11, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Kandy Daniel, Interim Finance Director
RE: P.R.22336—Approval to Execute a Commercial Refuse Disposal Contract
Introduction:
The intent of this Agenda Item is to seek City Council's approval for the City Manager to
Execute a Commercial Refuse Disposal Contract between the City of Port Arthur and Orange
County Water Control & Improvement District#1.
Background:
It is to the benefit of the City of Port Arthur (City) to increase its solid waste revenues by
promoting the use of its sanitary landfill. Orange County Water Control & Improvement
District#1 of Vidor, Texas has submitted an application to dispose of refuse at the City's
sanitary landfill of which a significant amount of its eligible collection volume comes from
commercial establishments that it serves both inside and outside of the city. The City's
sanitary landfill has adequate capacity to handle the additional waste that would be deposited.
Budget Impact:
Solid waste revenue will increase for landfill operations support.
Recommendation:
It is recommended that City Council approve City Manager to execute a Commercial Refuse
Disposal Contract between the City of Port Arthur and Orange County Water Control &
Improvement District#1 of Vidor, Texas as discussed and/or outlined above.
P.R. No. 22336
KD 1/11/2022
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A COMMERCIAL REFUSE DISPOSAL CONTRACT
BETWEEN THE CITY OF PORT ARTHUR, TEXAS AND ORANGE
COUNTY WATER CONTROL & IMPROVEMENT DISTRICT # 1
OF VIDOR, TEXAS FOR THE PURPOSE OF DISPOSING OF
REFUSE AT THE CITY'S SANITARY LANDFILL.
WHEREAS, it is to the benefit of the City of Port Arthur(City)to increase its solid waste
revenues by promoting the use of its sanitary landfill; and,
WHEREAS, Orange County Water Control & Improvement District # 1 of Vidor, Texas
has submitted an application to dispose of refuse at the City's sanitary landfill, of which a
significant amount of its eligible collection volume comes from commercial establishments that it
serves both inside and outside of the city; and,
WHEREAS, the City's sanitary landfill has adequate capacity to handle the additional
waste that would be deposited by Orange County Water Control & Improvement District; and,
WHEREAS, the City and Orange County Water Control & Improvement District have
developed a contract that could generate additional solid waste revenues for the City that will
provide additional support for the operation of the City's sanitary landfill.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is hereby authorized to execute a Commercial Refuse
Disposal Contract between the City of Port Arthur and Orange County Water Control &
Improvement District# 1 of Vidor, Texas, in substantially the same form as the contract attached
hereto as Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the Corporation.
READ, ADOPTED, AND APPROVED on this day of January. A.D., 2022, at a
Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
alecia R. Tizeno. rney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
4C1\
Kandy Dan 1, Interim Finance Director
EXHIBIT "A"
COMMERCIAL REFUSE DISPOSAL CONTRACT
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
KNOW ALL MEN BY THESE PRESENTS:
This contact was made and entered into by and between the City of Port Arthur, acting by
its City Manager or his designee and hereafter styled"City", and Orange County Water Control
& Improvement District#1 hereafter styled "Hauler", whose business address and phone number
are as follows:
460 E. Bolivar
Vidor, TX 77662
Telephone:
409-769-2669
I
Hauler shall agree to all terms as outlined in Ordinance 16-05 which amends the City Code of
Ordinances Chapter 86, section 79(c) and (d), as it pertains to the collection and disposition of
refuse and the refuse disposal rate schedules.
II
In consideration for the monthly payment of fees, Hauler may dispose of refuse at the City's
landfill. Hauler shall pay a deposit in advance in the sum of$2,500.00 with the City to be held to
secure any delinquent charges.Fees shall be billed monthly provided credit is approved and Hauler
agrees to all terms as outlined below and in the submitted application.
III
Hauler shall identify in detail the refuse to be disposed of and where it was generated.
IV
Hauler shall then be able to dispose of refuse at the City's landfill. The City has the right to
increase the required deposit if monthly volumes increase.
V
Hauler shall pay all arrears within 25 days of billing and failing to do so will incur a late fee of ten
percent of the arrears. If collections proceedings are required, Hauler shall also pay attorney fees
and court costs.
VI
The Director of Public Works or his designee has the discretion to not allow Hauler access to the
landfill if Hauler's account is delinquent, or wants to dispose of refuse that is not allowed in the
landfill, or refuses to state where the waste was generated, or refuses to dispose of refuse in the
designated area.
VII
In further consideration, Hauler agrees to release the City and its employees from any damages or
injuries that result using the City's landfill, and agrees to indemnify and hold harmless the City,
its agents, and its employees, from all liability, damages, injuries, claims, causes of action, and
expenses arising in connection with its use of the City's landfill.
VIII
This contract shall be from month to month, but may be canceled by either party upon giving ten
days written notice, mailed from the respective address indicated in this contract. This contract
may be immediately canceled by the City,when Hauler violates any rules governing the use of the
City's landfill.
SIGNED and AGREED to on this day of January 2022.
Orange County Water Control
By:
Name:
Title:
SIGNED and AGREED to on this day of January 2022.
THE CITY OF PORT ARTHUR
By:
Name:
Title: City Manager
APPROVED:
Director of Public Works
Landfill r C edit Application , r1A�r
Name/Address
Last First Middle Initial,, Title
rJiviinavi Eric Pvrck04n9 !1'{awc.9cr
Name of Business //,J ff /1 1 er_t Tax I a Number
Qrc>. p cS7V4.{4f �41r« CoNh-& 4-7-04 eovewteN{ D.$ r gt:
Address' 96.0 Email Address
�ol c.v.,.r eSivNovi lQ OC.u.aC1 .Cow.
City VI d c v State: "TX ZIP- 1"7 Ca to 2 Phone-
Li 09-76q-2,(0(09
Company Information
Type of Business o{g
GonrerKvkcw�tl wo{Grl$EwCr In Business Since: I c
Legal Form Under Which Business Operates (Please Attach Articles of Incorporation,Partnership Agreement,OBA Ceribcate)
Corporation _ Partnership - Proprietorship._
if Diviston/Subsidiary Name of Parent Company- In Business Since:
Name of Company Principal Responsible for Business Transactions: Title:
Address: City: State- ZIP. Cell Phone:
Name of Company Principal Responsible for Business Transactions: Title:
Address: City: State: ZIP: Cell Phone.
Bank References
institution Name; Institution,Name: Institution Name:
P;.st Fi.n.Ai.wsrf BaNL
Checking Account#r Savings Account 0: Loan: Loan Balance
Address: 'Address: Address:
gtaO fv. Maims
/i s o. T k 1 -7 t.to Z.
Phone ti 09 - 72 5-24 L(p Phone
1 Phone'
Trade References
Camp Y�N� mpart}y�Name: ipmp=ny/Jame:
L.{o�rv. S"PP(� C2 Yt C S� 1 r - P t 5...
Cc �P Y �Yd e:
Contact Name Contact r Co apt Nam: 1 y
,1GSsDvt Savvy J4vn Liwv550..-ci ,)v�t,w J�e4rS
Address: Address: Address
1000 Boirvtt HcS As(.tle.j Sol ViSc.dbr
aec.uw.ow.r{,Tk 77?0) BCavv..os..+,T)c -7770I SzS per,TX TSIS
Phone- Phone: Phone..
i
Account Opened Since' Account Opened Since Account Opened Since:
Credit Limit: Credit Limit Credit Limit:
Current Balance: Current Balance: Current Balance
I hereby certify that the infomation contained herein is complete and accurate. This information has been furnished with the
understanding that II is to be used to determine the amount and conditions of the credit to be extended Furthermore.I hereby authonze
the financial institutions listed in this credit application to release necessary information to the company for which credit is being applied
For in order to verify the information contained herein
&,,i.ls.. IY.:rAft /2/30/20z1
Signature Date
Hauler Questionnaire
I. What type of refuse do you plan to dispose of at Port Arthur's Landfill and what is the estimated
monthly volume?
Refuse Type Estimated Monthly Volume
Compacted Waste Cubic Yards
Non-Compacted Waste Cubic Yards
Appliances Number
Whole Tires Number
Tree limbs/Brush Cubic Yards
Other (.UttSrltwa•FGr Ttr- eu St ooteaQ
l S o c.ida y a -4 p e ~L a v-AA
2. Identify in detail where the refuse will be generated? (primary picked up locations)
Orrxt&g.e Ccu (C2o44voI rove4 t7; 41
(Ija.c . m 0r
a* toyo Oak La.Ke
Vido,,Tx 17t'oC z
3. Monthly Credit Amount Requested:
Terms of Account
Hauler must have a signed contract in order to dispose of Refuse at Port Arthur's Landfill.
Hauler has the option to pay by cash or credit card on delivery.
Hauler understands that if credit is requested from the City of Port Arthur. the following conditions
apply:
- Credit must be approved by the Director of Public Works.
- An advance deposit(minimum $1.000) is required if credit is approved. The required amount is
contingent upon review of the haulers credit and the estimated monthly charges. The City has
the right to increase the required deposit if monthly volumes increase.
- I lauler shall pay all arrears within 25 days from billing date.
- Payment received after due date shall incur a late fee of 10%of the arrears and Ilauler shall not
be allowed to access the Landfill until such time as the account is paid in full.
The Director of Public Works or his designee has the discretion to not allow Hauler access to the landfill
if l-lauler's account is delinquent. or wants to dispose of refuse that is not allowed in the landfill. or
refuses to state where the waste was generated.or refuses to dispose of refuse in the designated area.
In further consideration. Hauler agrees to release the City and its employees from any damages or injuries
that result using the City's landfill, and agrees to indemnify and hold harmless the City. its agents. and its
employees, from all liability, damages, injuries, claims, causes of action. and expenses arising in
connection with its use of the City's landfill.
(�-�- CPiAht I/3/20 2 2
Signature Date
• Below for Internal Use Only
QW-" COUL1,114) to e0kEIT-a-
Nkar
Company Name b isire or
Comments
7
Credit Approved Yes (V No
If Yes, Monthly Credit Limit
Deposit Amount Required $ 2,
Reviewed By:
Date
Approved By:
e/ Z4ZZ
i of Public rks Date
Flozelle C. Roberts
From: Justin Thomas
Sent: Wednesday, January 5, 2022 1:18 PM
To: Flozelle C. Roberts; Kandy K. Daniel
Cc: Jorge Morales
Subject: References-Leeds Environmental &Orange County District #1
Importance: High
Good afternoon,
Reference call communications are as followed;
---Orange County Water Control District#1
*Coburn Supply-Credit Dept. stated that the customer has had an account since 1992 and always pays on time
*ACT Pipe & Supply- No answer/left message
*Rural Pipe & Supply-Very good customer and pays on time.
---Leeds Environmental Services
*Cintas- Pays bills on time
*Accounting Plus- No answer/left message
*Wastelinq- No answer/left message.
If I receive a call back from anyone that didn't answer, I'll transmit the message.
Thanks,
Justin.Thomas
Landfill Superintendant
Public Works Department
0:409-736-1383
F: 409-983-8520
Justin.thomas@portarthurtx.gov
Cite of -
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