HomeMy WebLinkAboutPR 22327: CONTRACT WITH PREFERRED FACILITIES GROUP FOR REPAIRS TO VARIOUS PARKS www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 24, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 22327—Contract With Preferred Facilities Group For Repairs To Various
Parks
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22327
authorizing the City Manager to execute a contract with Preferred Facilities Group of
Beaumont, Texas for repairs to Lakeside Park, Mosley Pool, County Park Girls and Little
League Field, Cecil Reynolds Park Bellaire Field and Lions Park through BuyBoard
Cooperative Purchasing Contract Number 581-19 in an amount not to exceed$79,909.92.
Background:
On August 27, 2020, Hurricane Laura caused significant damage to the City of Port Arthur.
Various parks and facilities were severely affected. Preferred Facilities Group of Beaumont,
Texas submitted quotes for roof panel repairs at Lakeside Park, pavilion roof repairs at Mosley
Pool,replacement of the canopy, fence, dugout and bleacher repairs at County Park, dugout and
fence repair at Cecil Reynolds Park and sign and climber ladder replacement at Lions Park.
Repairs to these parks and facilities are necessary in order to provide continued use for the
citizens of Port Arthur.
Budget Impact:
Funding in the amount of$79,909.92 is available for this purpose in the Hurricane Laura Fund
Account LAUR25-GRE-EQM&LAUR-GRE-BUM and will be submitted for reimbursement
by insurance and/or FEMA.
Recommendation:
It is recommended that the City Council approve P.R.No. 22327 authorizing the City Manager
to execute a contract with Preferred Facilities Group of Beaumont, Texas for repairs to
Lakeside Park, Mosley Pool, County Park Girls and Little League Field, Cecil Reynolds Park
Bellaire Field and Lions Park through BuyBoard Cooperative Purchasing Contract Number
581-19 in an amount not to exceed $79,909.92.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R.No. 22327
1/09/2022 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
A CONTRACT WITH PREFERRED FACILITIES GROUP OF BEAUMONT,
TEXAS FOR THE REPAIRS TO LAKESIDE PARK, MOSLEY POOL,
COUNTY PARK, CECIL REYNOLDS PARK AND LIONS PARK IN A
TOTAL AMOUNT NOT TO EXCEED $79,909.92; FUNDING AVAILABLE
IN CAPITAL ACCOUNT NO. LAUR25-GRE-EQM& LAUR-GRE-BUM
WHEREAS, on August 27, 2020, Hurricane Laura caused significant damages to the City
of Port Arthur; and,
WHEREAS,various parks and facilities were severely affected by Hurricane Laura; and,
WHEREAS, one (1) quote was received from four (4) companies for the repairs to
Lakeside Park, Mosley Pool, County Park, Cecil Reynolds Park and Lions Park; and,
WHEREAS, the quote tabulation is attached hereto and made a part hereof as Exhibit
"A"; and
WHEREAS, Preferred Facilities Group of Beaumont, Texas has submitted a quote via
BuyBoard Texas Contract 581-19 for the following repair services: 1)roof panel repairs to
Lakeside Park in the amount of$3,942.51; 2)pavilion roof repairs at Mosley Pool in the amount
of$10,246.48; 3)replacement of canopy, fence and bleacher repairs at County Park Girls Field in
the amount of$31,741.81; 4)dugout repairs at County Park Little League Field in the amount of
$9,725.09; 5)dugout and fence repair at Cecil Reynolds Park Bellaire Field in the amount of
$15,511.78; & 6)sign and climber ladder replacement at Lions Park in the amount of$8,742.25,
for a total not to exceed amount of$79.909.92.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P. R.No. 22327
1/09/2022 ca
Section 2. That the City Council hereby authorizes the City Manager to execute a
contract, in substantially the same form, attached hereto as Exhibit "B", with Preferred Facilities
Group of Beaumont, Texas for the repairs to Lakeside Park, Mosley Pool, County Park-Girls
Field. County Park-Little League Field, Cecil Reynolds Park Bellaire Field, and Lions Park in the
total not to exceed amount of$79,909.92 and will be submitted for reimbursement by insurance
and/or FEMA.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of A.D.,
2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie,
Mayor
ATTEST:
Sherri Bellard.
City Secretary
APPROVED AS TO FORM:
L
al Tizeno,Vsq.,
City Attorney
P. R.No. 22327
1/09/2022 ca
APPROVED FOR ADMINISTRATION:
Ron Burton,
City Manager
Chandra Alpough,
Director of Parks and Recreation
ehekau/L.:
Clifton Williams, CPPB,
Purchasing Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
kC-A. —6.A ,,r),,,,„01
Kandy Daniel,Y
Interim Director of Finance
P. R.No. 22327
1/09/2022 ca
EXHIBIT "A"
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P. R.No. 22327
1/09/2022 ca
EXHIBIT "B"
EXHIBIT A
;', 1% PREFERRED
-•••%1 FACILITIES GROUP - USA
10/25/21
J. Lewis
City of Port Arthur
444 S.4Tn
Port Arthur,Texas 77640
Project: "Hurricane Laura Lakeside Park Repairs"
Subject: "Proposal"
Dear Mr. Lewis,
We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on
local CCI and coefficient of.89.
Proposal Recap:
• Furnish and install 4' section Of 24-gauge corrugated roof panel attaching to existing
steel support frame.
Proposal Cost $ 3,942.51
Bond (if applicable) $
Total Price $ 3,942.51
Exclusions:
Unforeseen items beyond specified scope listed above,overtime, and liquidated damages.
We estimate approximately ten(10) working days to complete upon material delivery.
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
at your convenience to discuss this estimate.
Respectfully submitted,
Preferred Facilities Group-USA
Brian Shipp
Project Manager
cc: PFG/file
21.0163
sot. he,.st >:05 Deep E:7st Texas Ceotrui Texas Texas;uif Coast
EXHIBIT B
01* PREFERRED
iirookik FACILITIES GROUP - USA
10/25/21
J. Lewis
City of Port Arthur
444 5.4Th
Port Arthur,Texas 77640
Project: "Hurricane Laura Mosley Pool Repairs"
Subject: "Proposal"
Dear Mr. Lewis,
We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on
local CCI and coefficient of.89.
Proposal Recap:
• Remove,furnish, and install 552 Sq ft. ribbed corrugated metal roof to pavilion next to
large pool.
Proposal Cost $ 10 246.48
Bond (if applicable) $
Total Price $ 10,246.48
Exclusions:
Unforeseen items beyond specified scope listed above, overtime, and liquidated damages.
We estimate approximately ten(10)working days to complete upon material delivery.
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
at your convenience to discuss this estimate.
Respectfully submitted,
Preferred Facilities Group-USA
Brian Shipp
Project Manager
cc: PFG/file
21.0165
;:east Texas Deep East iexa.s Central !exc.-6 Texas rGatt Coast 01,%
EXHIBIT C
PREFERRED
FACILITIES GROUP - USA
Mailing Address:
PO Box 20658 12/8/21
Beaumont, TX 77720-0658
J. Lewis
O (409)842-8181 City of Port Arthur
IS (409)842-2274 444 S.4Th
pfg@pfg-usa.com Port Arthur,Texas 77640
40, pfg-usa.com
Project: "Hurricane Laura County Park Girls Field"
Job Order Contracting
Subject: "Proposal"
Co-Op Purchasing Agreements Dear Mr. Lewis,
Indefinite Delivery,Indefinite We are pleased to submit our rough order magnitude proposal utilizing our 581-19 Buy Board
Quantity-ID1Q Texas Contract based on local CCI and coefficient of.89.
Multiple Award Construction
Contracts-MACC Proposal Recap:
• Furnish and Install 25'x14'fabric canopies with tension cables and hardware.
Task Order Contracts • Remove and replace bottom row 8"w x 14'L metal bleacher and attach.Secure
T oC structure to concrete pad.
• Remove furnish and replace bottom row bleacher metal brackets 8"X9".
Construction Management— • Remove and replace 50'x4'section of metal chain link fence with galvanized posts and
Agent or At-Risk top brackets.
Proposal Cost $ 30,967.62
Design Build
Bond (if applicable) $ 774.19
Total Price $ 31,741.81
Government
Commercial Exclusions:
Unforeseen items beyond specified scope listed above,overtime,and liquidated damages.
Education
We estimate approximately fifteen(15)working days to complete upon material delivery.
Industrial
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
Infrastructure at your convenience to discuss this estimate.
Respectfully submitted,
Communications
Preferred Faci ' 'es Group-USA
Corporate/Retail - --
Brian Shipp
Assembly Project Manager
cc: PFG/file
21.0161
Southeast Texas Deep East Texas Central Texos Texas Gulf Coast
EXHIBIT I)
PREFERRED
00" FACILITIES GROUP - USA
Mailing Address.
PO Box 20653 12/8/21
Beaumont,TX 77720-0658
J. Lewis
O (409)842-8181 City of Port Arthur
a (409)842-2274 444 S.4Th
pfg@pfg-usa.com Port Arthur,Texas 77640
pfg-usa.com
Project: "Hurricane Laura County Park Little Field Repairs"
Job Order Contracting
Subject: "Proposal"
Co-Op Purchasing Agreements Dear Mr. Lewis,
Indefinite Delivery,Indefinite We are pleased to submit our rough order magnitude proposal utilizing our 581-19 Buy Board
Quantity-IDIQ Texas Contract based on local CCI and coefficient of.89.
Multiple Award Construction
Proposal Recap:
Contracts-MACC
• Furnish and replace 1 metal dugout roof.
• Furnish and replace 1 metal roof over bleachers.
Task Order Contracts
TOC
Proposal Cost $ 9,725.09
Bond (if applicable) $
Construction Management- Total Price $ 9,725.09
Agent or At-Risk
Design Build Exclusions:
Unforeseen items beyond specified scope listed above, overtime, and liquidated damages.
Government
We estimate approximately ten(10)working days to complete upon material delivery.
Commercial
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
Education at your convenience to discuss this estimate.
Respectfully submitted,
Industrial
Preferred Facilities Group-USA
Infrastructure
Brian Shipp
Project Manager
Communications
cc: PFG/file
:1.0162
Corporate/Retoil
Assembly
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast
EXHIBIT E
1 PREFERRED
FACILITIES GROUP - USA
Mailing Address:
PO Box 20658 12/8/21
Beaumont, rx 77720-0658
J. Lewis
0 (409)842-8181 City of Port Arthur
e (409)842-2274 444 5.4Th
• pfg@pfg-usa.com Port Arthur,Texas 77640
yew pfg-usa.corn
Project: "Hurricane Laura Bellaire Cecil Repairs"
Job Order Contracting
Subject: "Proposal"
Co-Op Purchasing Agreements
Dear Mr. Lewis,
Indefinite Delivery,Indefinite We are pleased to submit our rough order magnitude proposal utilizing our 581-19 Buy Board
Quantity-IDIQ Texas Contract based on local CCI and coefficient of.89.
Multiple Award Construction
Contracts-MACC Proposal Recap:
• Furnish&install 36.5'x 8'corrugated metal roof on cinder block dugout.
Task Order Contracts • 4"channel support beam attached to top of brick dugout.
TOC • Metal support brackets.
• 2.2'x 4' corrugated metal panels with screws.
Construction Management- • Furnish&install metal chain link fence with gates.
Agent or At-Risk • 38.9'x 7.5' chain link fence.
• 9' 2-3/8 OD gal. fence poles.
Design Build • 7.5'x 4' metal chain link gates.
• 8' 1-5/8 OD pole for gate.
• 4' 1-5/8 OD gal. pole for gate.
Government • 4.4'x 3.8' chain link gate.
• Furnish and install section of metal link fence(first base line softball field).
Commercial • 27.3'x 3.8' chain link fence.
• 3'x 4'chain link gate.
Education
Proposal Cost $ 15,511.78 •
Industrial Bond (if applicable) $
Total Price $ 15,511.78
Infrastructure
Communications
Corporate/Retail
Assembly
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast
0000,144k PREFERRED
00"4 FACILITIES GROUP - USA
Mailing Address: Exclusions:
PO Box 20658
Beaumont, TX 77720-0658
Unforeseen items beyond specified scope listed above,overtime, and liquidated damages.
O (409)842-8181
(409)342-2274 We estimate approximately fifteen(15)working days to complete upon material delivery.
pfg@pfg-+uacom
v pfg-usa.com This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
Job Order Contracting at your convenience to discuss this estimate.
Co-Op Purchasing Agreements
Respectfully submitted,
Preferred Facilities Group-USA
Indefinite Delivery,Indefinite
Quantity-IDIQ __
Multiple Award Construction Brian Shipp
Contracts-MACC Project Manager
Task Order Contracts cc: PFG/file
21.0160
TOC
Construction Management—
Agent or At-Risk
Design Build
Government
Commercial
Education
Industrial
Infrastructure
Communications
Corporate/Retail
Assembly
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast
EXHIBIT F
. PREFERRED
000,01N FACILITIES GROUP - USA
Mailing Address:
PO Box 20658 12/8/21
Beaumont,TX 77720-0658
J. Lewis
el (409)842-8181 City of Port Arthur
a (409)842-2274 444 S.4Th
pfg@pfg-usa.com Port Arthur,Texas 77640
pfg•usa.com
Project: "Hurricane Laura Lions Park Repairs"
Job Order Contracting
Subject: "Proposal"
Co-Op Purchasing Agreements Dear Mr. Lewis,
Indefinite Delivery,Indefinite We are pleased to submit our rough order magnitude proposal utilizing our 581-19 Buy Board
Quantity-IDIQ Texas Contract based on local CCI and coefficient of.89.
Multiple Award Construction Proposal Recap:
Contracts-MACC
• Furnish and install%"treated plywood sign 4x8.
• Remove,furnish, replace and install 8'6"x8'6"sign frame.
Task Order Contracts • Furnish and install 4.6'x2.5"corrugated metal panel.
TOC • Furnish and install 4.9'x4.3'climber ladder installed with brackets and mounted to floor
pad.
Construction Management—
Agent or At-Risk Proposal Cost $ 8,742.25
Bond (if applicable) $
Design Build Total Price $ 8,742.25
Government Exclusions:
Commercial Unforeseen items beyond specified scope listed above,overtime,and liquidated damages.
We estimate approximately ten(10)working days to complete upon material delivery.
Education
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Industrial Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293
at your convenience to discuss this estimate.
Infrastructure Respectfully submitted,
Preferred fa ilities Group-USA
Communications l
Brian Shipp
Corporate/Retail Project Manager
cc: PFG/file
Assembly 21-0164
OY"41
Southeast Texas Deep Eost Texas Central Texas Texas Gulf Coast