HomeMy WebLinkAboutPR 15238: LONG ARCHITECTS & G&G ENTERPRISES - DESIGN-BUILD PROJECT FOR NEW GYM MULTI-PURPOSE BLDGCity of Port Arthur
Memorandum
TO: Stephen B. Fitzgibbons, City Manager DATE: 05/ 13/09
FROM: Dr. Albert T. Thigpen, IPMA-CP, Director of Parks and Recreation
RE: P. R. No. 15238 A RESOLUTION AUTHORIZING THE CITY MANAGER
TO NEGOTIATE A CONTRACT WITH LONG ARCHITECTS, INC. AND
G&G ENTERPRISES FOR ADESIGN-BUILD PROJECT FOR A NEW
GYMNASIUM MULTI-PURPOSE BUILDING AS AN ADDITION TO THE
PORT ARTHUR RECREATION AND SENIOR CITIZEN CENTER
COMMEN'T'
RECOMMENDATION:
It is recommended that the City Council adopt P. R. No. 15238 which
authorizes the City Manager to negotiate a contract with Long
Architects, Inc. and G&G Enterprises of Beaumont, Texas for the
Design-Build of a new Gymnasium/Multi-Purpose Building as an
addition to the Port Arthur Recreation and Senior Citizen Center.
BACKGROUND:
The City of Port Arthur is a recipient of a Texas Parks and Wildlife
Department (TPWD) grant for the construction of a Gymnasium/Multi-
Purpose Building connected to the existing Recreation and Senior
Citizen Center at 1308 9"' Avenue. The purpose of the additional facility
is to expand the capacity of the City to address the recreation, activity,
and programming needs of citizens.
The City has decided to use the design-build approach to the facility's
construction in order to optimize the design dollar impact while
minimizing grant funds tied to soft costs (e.g. design, engineering, etc.).
The City Council authorized the solicitation of design-proposals which
resulted in responses from six (6) firms. A review of the proposals
submitted resulted in the Committee's determination to interview four
finalist organizations.
Each Committee member independently completed a matrix which
re~riewed the finalists qualifications in key areas such as: experience,
technical competence, past performance of the design-build team,
timetable to complete project, etc. The matrices were then aggregated
and averaged with the results presented on the Evaluator Ranking
Worksheet [attached].
The result of the score analysis resulted in Long Architects, Inc. and
G&G Enterprises as the recommended team.
The Parks and Recreation Department is anxiously and excitedly looking
forward to finalizing the contract with the recommended team to proceed
with the actual project construction.
BUDGETARY/FISCAL EFFECT:
Approval of P. R. No. 15328 which authorizes negotiation of the contract
with recommended team will result in the expenditure of a minimum of
$ 835,126 apportioned as follows: $ 417,563 TPWD Grant, $ 100,000
Proposition 8 (EDC funds), and $ 317,563 Parks and Recreation Bond
funds.
EMPLOYEE/STAFF EFFECT:
None anticipated.
SUMMARY:
It is recommended that the City Council adopt P. R. No. 15238 which
authorizes the City Manager to negotiate a contract with Long
Architects, Inc. and G&G Enterprises of Beaumont, Texas for the
Design-Build of a new Gymnasium/Mufti-Purpose Building as an
addition to the Port Arthur Recreation and Senior Citizen Center.
New Gymnasium/Multi-Purpose Building Addition for the Recreation Center
Evaluator Ranking Worksheet
Evaluator Allco Architectural
Alliance, Inc. ICON Builders,
LLC Long Architects,
Inc.
TLC En ineerin
Shawna Tubbs 3 1 4 2
Clifton Williams 3 1 4 2
Rawetts Baaheth 3 2 4 1
John Ave 4 1 3 2
Thad Sanders 3 2 4 1
Albert Thi pen 3 4 2
Yoshi Alexander 3 1 4 2
Ronald Burton 3 2 4 1
Total 25 10 31 13
Ranking from Matrix
Highest 4 Points
Second Highest 3 Points
Third Highest 2 Points
Fourth Highest 1 Point
P. R. # 15238
OS/13/2009/ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO NEGOTIATE A CONTRACT WITH LONG
ARCHITECTS, INC. AND G&G ENTERPRISES FOR A
DESIGN BUILD PROJECT FOR A NEW
GYMNASIUM/MULTI-PURPOSE BUILDING AS AN
ADDITION TO THE PORT ARTHUR RECREATION AND
SENIOR CITIZEN CENTER.
WHEREAS, the City of Port Arthur has received qualification statements from six (6)
firms concerning the design build of a new Gymnasium/Multi-Purpose Building as an addition to
the Port Arthur Recreation and Senior Citizen Center; and,
WHEREAS, City Staff having reviewed such statements, and scoring each using the
published Evaluation Criteria, finds that Long Architects, Inc. and G&G Enterprises has the
highest rating and recommends same to perform the design build of this project (See Exhibit
"A"); and,
WHEREAS, the City Council of the City of Port Arthur finds it to be in the best interest
of the citizens of Port Arthur to negotiate a contract for the Design Build Gymnasium/Multi-
Purpose Building as an addition to the Port Arthur Recreation and Senior Citizen Center; now,
therefore,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is hereby authorized and
P. R. # 15238
OS/13/2009/ca
directed to negotiate a contract on behalf of the City of Port Arthur for Design Build of a new
Gymnasium/Multi-Purpose Building as an addition to the Port Arthur Recreation and Senior
Citizen Center, with said contract being subject to the final approval of the City Council.
Section 3. That a copy of the caption of the Resolution be spread upon the Minutes of
the city Council.
READ, ADOPTED AND APPROVED THIS day of
A.D., 2009, at a Meeting of the City Council of the City of Port
Arthur, Texas, by the following vote:
Ayes:
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
lac ~~~
City Attorney
APPROVED FOR ADMINISTRATION:
City Manager
Director of Pa sand Recreation
EXHIBIT "A"
New Gymnasium/Multi-Purpose Building Addition for the Recreation Center
Evaluator Ranking Worksheet
Evaluator Atlco Architectural
Alliance, Inc. ICON Builders,
LLC Long Architects,
Inc.
TLC En ineerin
Shawna Tubbs 3 1 4 2
Clifton Williams 3 1 4 2
Rawetts Baaheth 3 2 4 1
John Ave 4 1 3 2
Thad Sanders 3 2 4 1
Albert Thi en 3 4 2
Yoshi Alexander 3 1 4 2
Ronald Burton 3 2 4 1
Total 25 10 31 13
Ranking from Matrix
Highest 4 Points
Second Highest 3 Points
Third Highest 2 Points
Fourth Highest 1 Point