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Home My WebLink AboutA. HGAC (THROUGH HOUSTON FREIGHTLINER) - PURCHASE 3 EIGHT CY DUMP TRUCKSCity of Port Arthur, Texas Mayor and City Council Communication DATE: REFERENCE N0. SUBJECT: Page: 625-1801- Authorize Purchase of Three (3) -Eight (8) CY 21 May 09 531.93-04 Dump Trucks for Drainage Division 1 of 1 RECOMMENDATION: We recommend that the City Council authorize the purchase of three (3) -eight (8) CY dump trucks, from H-GAC through Houston Freightliner, Sterling and Western Star of Houston, Texas for an amount of $200,878. BACKGROUND: In Ordinance 09-03, the City Council authorized the creation of a new drainage crew for increased ditching operations. This four-person crew requires a Gradall, a service truck, and three eight-cubic yard dump trucks. This crew and equipment will be used for drainage improvements throughout the city, reducing the amount of time required for cleaning and regrading ditches city-wide. The Gradall has already been purchased, with the other equipment to be purchased soon. We have received an H-GAC quote for this equipment as follows: ITEM uanti Unit Price H-GAC 8 CY dump truck from Houston 3 $ 66,626 Freightliner, Sterling and Western Star HG-AC Fee $ 1,000 TOTAL $ 200,878 BUDGETARY/FISCAL EFFECT: Funds are available in account 625-1801-531.93-04. EMPLOYEE/STAFF EFFECT: Purchase of these vehicles will allow the Drainage Division to increase ditching maintenance activities and other City projects. SUMMARY: We recommend that the City Council authorize the purchase of three (3) -eight (8) CY dump trucks, from H-GAC through Houston Freightliner, Sterling and Western Star of Houston, Texas for an amount of $200,878. ~~ ~ DC~ •G~ e,ti~ ~ ~ L_ ~~~ ~ Ross E. Blackketter, P.E. Deborah Echols, CPA Direc t5r of Public ork/s J Director of Finance i~ r' ~ .~S-v~ awna Tubbs Purchasing Manager PREPARED BY: DISPOSTnON OF CIfY COUNCIL: PROCESSED BY: REB reb APPROVED BY: APPROVED OTHER C' Mana er COMMENTS: Ci Secrets Z:~xngineertdocument55CAMS13xDumpTrudcs-GoId09.xls 5!22/2009 _I II~~ CONTRACT PRICING WORKSHEET t ~/ `._/ For Standard Equipment Purchases Contract Hill-07 No.: Date ~ 5!22/2009 Prepared: This Form must be prepared by Contractor, and provided to End User Jo attach to Purchase Order, with copy to H-GAC The H-GAC administrative jee shall be calculated and shown as a separate line item. Please type or print legibly. aoymg :City of Port Arthur Agency: Contrnecor: :Houston Freightliner/Sterling Pers°no ;Clifton Williams P B "d iMichael McCarthy Phone: Phone: 1713-580-8122 Ps:: ra:: :713-672-9449 e,naa: Eo,a~;: m mccarthv(c~strhouston. com P,vdnct EB Code: oeseripnoo: i 2010 Freightliner M2-106-70 A. Product Item Base Unit Price Per Contractor's H-GAC Contract: sa6sat B. Published Options -Itemize below -Attach additional sheet(s) if necessary -Include Option Code in description if applicable. (Note: Published Options aze options which were submitted and priced in Contractor's bid.) Description Cost Description Cost Vertical Exhaust 0 Back Up Alarm 20 Allison 3500 RDS Automatic Transmission 5384 Vehicle Interface for Body Builder 130 158" Wheelbase 63 Cummins ISB 260 HP 1131 l l/32x3.5x10 5/16 Frame 151 Horiz MufilerNertical Exhaust Step Mtd 331 Front Tow Hooks 23 2009 Model Year Increase 1750 Air Conditioner 341 BW AD-9 Air Dryer 131 . Single Air Horn 43 Subtotal From Additional Sheet(s): 9144 it Cab Mounts 50 Subtotal B: 18692 C. Unpublished Options -Itemize below /attach additional sheet(s) if necessary.. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost 0 0 ~ - Subtotal From Additional Sheet(s): ~ Subtotal C: 0 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit: For this transaction the percentage is: Price plus Published Options (A+B). . Otber Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost Freight 1093 Subtotal D: € 1093 . Total Cost Before Any Applicable Trade-In /Other Allowances /Discounts (A+B+C+D) - 66626 Quantity Ordered:~3 X SubtotalofA+B+C+D: 66626 = SubtotalE:s 199878 F. H-GAC Fee Calculation (From Curren[ Fee Tables) Subtotal F: S 1000 G. Trade-Ins /Other Allowances /Special Discounts Description Cost Description Cost Subtotal C- Delivery Date:: H. Total Purchase Price (E+F+G): zoos7g CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Contract HTll-07 No.: Date 5/21/2009 Prepared: This Form mast be prepared by Contractor, and provided to End User to attach to Purchase Order with copy to H-GAC. The H-GAC administralrve jee steal! be calculated and shown as a separate line kem. Please type ar print legibly. a°Y1°g ;City of Port Arthur Agency: contraeror: :Houston Freightliner/Sterling eonmcr :Clifton Williams Person: PreParea :Michael McCarthy BY: Phooe: Phone: 1713-580-8122 Paa: P,z: ;713-672-9449 emaa: EmaJ: mmccarthv(o~strhouston.com Pmd°`~ EB coae: Description: i 2009 Freightliner M2-106-70 A. Product Item Base Unit Price Per Contractor's H-GAC Contract: B. Published Options -Itemize below -Attach additional sheet(s) if necessary -Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor s bid.) Description Cost Description Cost 10' 6-8 CU YD Dump Body 8725 Cab Shield 244 Dump Apron #80 175 0 Subtotal From Additional Sheet(s):. Subtotal B: 9144 C. Unpublished Options -Itemize below /attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor s bid) Description Cost Description Cos[ ' Subtotal From Additional Sheet(s): ~ Subtotal C: 's 0 Check: Total cos[ of Unpublished Options (C) cannot exceed 25% of the total of the Base Uni[i For this transaction the percentage is: 0% Price plus Published Options (A+B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost Subtotal D: i 0 . Total Cost Before Any Applicable Trade-In /Other Allowances /Discounts (A+B+C+D) 9144 Quantity Ordered: ~ X Subtotal ofA+B+C+D: 9144 - Subtotal E: i 0 F. H-GAC Fee Calculation (From Current Fee Tables) - Subtotal F: [ . Trade-Ins /Other Allowances /Special Discounts - Description Cost Description Cost Subtotal G: i 0 Delivery Date:: H. Total Purchase Price (E+F+G):