HomeMy WebLinkAboutPR 22365: PURCHASE OF ONE BOMAG ASPHALT PAVER FOR THE STREETS DIVISION City of
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INTEROFFICE MEMORANDUM
Date: January 25, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, Public Works Directo
RE: P.R. 22365 —Purchase of one (1) Bomag Asphalt Paver for the treets Division
in the amount of$442,164.00 from R. B. Everett& Company of Pasadena, TX,
through the Buyboard Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of one (1) Bomag CR1030W
Asphalt Paver for the Streets Division.
Background:
The Public Works Streets Division (Streets) maintains over 300 miles of City streets, including
roadways comprised of asphalt pavement. Streets staff is actively involved in improving
pavement conditions through the streets program.
The Bomag CR1030W Asphalt Paver will allow crews to more efficiently pave during
rehabilitation and remediation efforts by reducing the amount of time needed to complete the
work.
Budget Impact:
R. B. Everett & Company of Pasadena, Texas, which maintains contract number 597-19 with
the Buyboard Cooperative Purchasing Program, provided a competitive quote for the paver at
$442,164.00. The paver will be funded through the Capital Reserve Fund Account, account
number 625-21-000-8523-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4'h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 22365 authorizing the
City Manager to purchase one Bomag CR1O3OW Asphalt Paver for the Public Works Streets
Division from R. B. Everett&Company of Pasadena,Texas,through the Buyboard Cooperative
Purchasing Program.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.22365
01/25/2022 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
ONE (1) BOMAG ASPHALT PAVER FOR THE STREETS DIVISION
FROM R. B. EVERETT & COMPANY OF PASADENA, TEXAS,
THROUGH THE BUYBOARD COOPERATIVE PURCHASING
PROGRAM, CONTRACT NO. 597-19, WITH A TOTAL PROJECTED
BUDGETARY IMPACT AMOUNT OF $442,164.00. FUNDING IS
AVAILABLE FROM ACCOUNT NOS. 625-21-000-8523-00-00-000.
WHEREAS, the City of Port Arthur's Streets Division maintains over 300 miles of City
streets, including roadways comprised of asphalt pavement; and,
WHEREAS, Streets Division staff are actively involved in the streets program by helping
to improve pavement conditions throughout the City; and,
WHEREAS, purchase of a Bomag CR1030W Asphalt Paver will allow crews to more
efficiently and effectively pave during rehabilitation and remediation efforts by reducing
construction time; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs such as the Buyboard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, R. B. Everett & Company of Pasadena, Texas, is part of the Buyboard
Cooperative Purchasing Program under contract number 597-19 and submitted a competitive quote
for one (1) Bomag CR1030W Asphalt Paver in the amount of $442,164.00 attached hereto as
Exhibit A; now therefore,
PR No.22365
01/25/2022 FCR
Page 2 of 3
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one
(1) Bomag CR1030W Asphalt Paver from R. B. Everett& Company of Pasadena, Texas,through
the Buyboard Cooperative Purchasing Program in the amount of$442,164.00; and,
THAT,funding for this purchase is to be charged to the Capital Reserve Account, account
number 625-21-000-8523-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of , A.D.
2022 at a meeting of the City of Port Arthur, Texas,by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
PR No.22365
01/25/2022 FCR
Page 3 of 3
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Ti eno, Esq. Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel
Interim Director of Finance
Flozelle C. Roberts, EIT, MEng, MBA
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
PR No.22365
EXHIBIT A
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
BUYBOARD 597-19
End User: City of Port Arthur R.B. Everett& Co. Rep: Dayne Hobbs
281-991-8161 832-309-7504
Contact: Donald Bates Date: 01/25/22
Product Description: Bomag CR1030W Asphalt Paver A. Base Price: $ ( $ 409,067.00 I
REVISED
B. Published Options [Itemize Each Below]
Options Bid Price Options Bid Price
Towing Hitch(A2) $22,051.00
Front Drive Assist (AB3) $26,719.00
Slope Beam, Rear Mount(P0193) $403.00
Generator for Screed((P0226) $10,047.00
Hydraulic Main Frame Extension (P0248) $4,252.00
Stretch 20 Screed $121,369.00
Pair of Town Arm Mounting Brackets $2,071.00
for Non-Contact Ski (P0189)
Auger, Extension 1830mm (P0181) $8,403.00
Topcon Grade&Slope Controls (P0213) $21,892.00
Uptime Kit(SW29) $5,085.00
Total of B. Published Options: I $ 222,292.00
C. Unpublished Options [Itemize each below, not to exceed 25%]
Options Bid Price Options Bid Price
Total of C. Unpublished Options: I $ - I
D. Contract Price Adjustment Discount: 15% ($94,703.85)
E. Freight Charges: I $1,800.00
F. Total of A+ B + C + D + E = F I S 538,455.15 I
G. Quantity Ordered 1 x F= I $ 538,455.15 1
H. Non-Equipment Charges& Credits Additional Mfg.&Dealer Discount I ($96,291.15)I
2021 Bomag CR1030W SN: 941913941012
I. TOTAL PURCHASE PRICE ( S 442,164.00