HomeMy WebLinkAboutPR 22000: EXTENDING THE CONTRACT WITH BFI WASTE SYSTEMS OF TEXAS, LP DBA REPUBLIC SERVICES City of
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INTEROFFICE MEMORANDUM
Date: January 20, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts, EIT, MEng, MBA, Director of Public Works
RE: P.R. No. 22000—Extending the Contract with BFI Waste Sys ems of Texas, LP
DBA Republic Services
Introduction:
Staff recommends that the City Council adopt Proposed Resolution No.22000,which authorizes
the City Manager to extend the contract with BFI Waste Systems of Texas, LP DBA Republic
Services, in the not to exceed amount of$145,000.00 to supply two rental garbage trucks.
Background:
The City has experienced an increase in the repairs to its garbage trucks. This increase has
resulted in increased down time and delays in the pickup of citizens' garbage.
At its January 18`h meeting,Council approved the extension of a contract with Republic Services
for residential refuse collection services to an amount not to exceed $50,000.00. The use of this
contract has proven beneficial, and an extension of its services is warranted to ensure timely
pickup of putrescible waste and the prevention of varmints.
Budget Impact:
Funding is available in the ARPA Account, account number 169-07-015-5401-00-00-000,
Project No. ARP010-GRE-RNT.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council approve P.R. 22000 authorizing the City Manager to
extend the contract with BFI Waste Systems of Texas, LP DBA Republic Services of
Beaumont, Texas, in the not to exceed amount of$145,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 22000
1/20/2022 FCR
PAGE 1 OF 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN EMERGENCY SERVICES CONTRACT WITH BFI WASTE
SYSTEMS OF TEXAS, LP DBA REPUBLIC SERVICES OF BEAUMONT,
TEXAS,FOR RESIDENTIAL REFUSE COLLECTION SERVICES IN THE
NOT TO EXCEED AMOUNT OF $145,000.00; FUNDING AVAILABLE IN
ACCOUNT NO. 169-07-015-5401-00-00-000, PROJECT NO. ARP010-GRE-
RNT.
WHEREAS, on January 11, 2022, a presentation was provided to the Port Arthur City
Council and citizens highlighting the major issues and concerns associated with delays in
providing timely residential refuse services to the citizens of Port Arthur. Several solutions were
presented, including the use of outside collection services; and,
WHEREAS, an emergency situation still exists because of the lack of residential refuse
services has caused a continuing threat to the public health. Therefore, for the protection of the
citizens of Port Arthur it is necessary to enter into an emergency refuse contract for residential
refuse collection services; and,
WHEREAS, BFI Waste Systems of Texas, LP dba Republic Services has provided the
City of Port Arthur with a proposal for short-term emergency residential refuse collections services
for an amount of$2,400.00 per day, per unit for a period of thirty (30) days an amount not to
exceed $145,000.00; and,
WHEREAS,pursuant to Section 252.022 (a)(2) of the Texas Local Government Code, a
procurement necessary to preserve or protect the public health or safety of the municipality's
residents is authorized. Additionally, this emergency contract is authorized due to unforeseen
damage to public machinery, equipment or other property as set forth in Section 252.022 (a)(3)of
the Texas Local Government Code; now,therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,
TEXAS:
P.R. NO.22000
1/20/2022 FCR
PAGE 2 OF 4
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it in the best interest of the City to enter into
an emergency contract with BFI Waste Systems of Texas, LP dba Republic Services of Beaumont.
Texas, for residential refuse collection services in an amount not to exceed $145,000.00, in
substantially the same form as attached hereto as Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED AND APPROVED on this day of January,A.D.,2022,at
a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard. TRMC, City Secretary
APPROVED AS TO FORM:
See memo
Valecia Tizeno, City Attorney
P.R.NO.22000
1/20/2022 FCR
PAGE 3 OF 4
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
e o erts, ng, , Director of Public Works
APPROVED AS TO THE AVAILABILITY OF FUNDS:
-' „„ n ck_.4)
Kandy Daniel, nterim Finance Director
iv
Clifton Williams, CPPB, Purchasing Manager
P.R.NO.22000
1/20/2022 FCR
PAGE 4 OF 4
EXHIBIT "A"
(Will be presented at or before the Council Meeting)