HomeMy WebLinkAboutPR 22018: EXTENDING THE CONTRACT WITH PREMIER TRUCK SALES AND RENTALS, INC. City of
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INTEROFFICE MEMORANDUM
Date: January 20, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts, EIT, MEng, MBA, Director of Public Works
RE: P.R. No. 22018 —Extending the Contract with Premier Truck ales and Rentals,
Inc.
Introduction:
Staff recommends that the City Council adopt Proposed Resolution No.22018,which authorizes
the City Manager to extend the contract with Premier Truck Sales and Rentals, Inc. for an
additional six months to supply two rental garbage trucks for the not-to-exceed cost of
$31,000.00.
Background:
The City has experienced an increase in the repairs to its garbage trucks. This increase has
resulted in increased down time and delays in the pickup of citizens' garbage.
At its January 18th meeting, Council authorized the City Manager to enter into a contract with
Premier Truck Sales and Rentals, Inc. for residential refuse collection services for one month
with the option to extend.
The use of this contract has proven beneficial, and an extension of its services is warranted to
ensure timely pickup of putrescible waste and the prevention of varmints.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4tb Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Funding is available in the ARPA Account, account number 169-07-015-5401-00-00-000,
Project No. ARP010-GRE-RNT.
Recommendation:
It is recommended that the City Council approve P.R. 22018 authorizing the City Manager to
extend the contract with Premier Truck Sales and Rentals, Inc. of Cleveland, Ohio, for an
additional six months for the not-to-exceed cost of$31,000.00.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.22018
01/20/2022 FCR
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
AN EMERGENCY SERVICES CONTRACT WITH PREMIER TRUCK
SALES&RENTAL,INC.OF CLEVELAND,OHIO,FOR THE RENTAL OF
TWO GARBAGE TRUCKS IN THE NOT TO EXCEED AMOUNT OF
$31,000.00.FUNDING IS AVAILABLE IN ARPA ACCOUNT NO. 169-07-015-
5401-00-40-000, PROJECT NO. ARP010-GRE-RNT.
WHEREAS, on January 11, 2022, a presentation was provided to the Port Arthur City
Council and citizens highlighting the major issues and concerns associated with delays in providing
timely residential refuse services to the citizens of Port Arthur. Several solutions were presented,
including the use of outside collection services; and,
WHEREAS, an emergency situation still exists because the lack of residential refuse
services has caused a continuing threat to the public health. Therefore, for the protection of the
citizens of Port Arthur it is necessary to enter into an emergency refuse contract for residential refuse
collection services; and,
WHEREAS, Premier Truck Sales and Rentals, Inc., has provided the City of Port Arthur
with a proposal for the rental of two garbage trucks for an amount of$9,100.00 per month,per unit.
WHEREAS, pursuant to Section 252.022 (a)(2) of the Texas Local Government Code, a
procurement is necessary to preserve or protect the public health or safety of the municipality's
residents is authorized. Additionally, this emergency contract is authorized due to unforeseen
damage to public machinery or equipment as set forth in Section 252.022(a)(3)of the Texas Local
Government Code; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R.No.22018
01/20/2022 FCR
Page 2 of 4
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City, in substantially the same form, an emergency services contract
between the City of Port Arthur and Premier Truck Sales & Rental, Inc. of Cleveland, Ohio in an
amount not to exceed $31,000.00.
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED,this day of ,2022
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following
vote: AYES: Mayor: ;
Councilmembers: ;
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NOES:
Thurman"Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
See memo
Valecia R. Tizeno, City Attorney
P. R.No.22018
01/20/2022 FCR
Page 3 of 4
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
Flozelle Roberts, EIT, MEng, MBA, Director of Public Works
1�;,
Clifton Williams, CPPB, Purchasing Manager
+< cu\47.n.,..„_,D
Kandy Danie , Interim Director of Finance
P. R.No.22018
01/20/2022 FCR
Page 4 of 4
Exhibit "A"
(Will be presented at or before the council meeting)