HomeMy WebLinkAboutPR 15119: ECONO LODGE INN & SUITES EMERGENCY CONTRACTinteroffice
MEMORANDUM
To: Mayor, City Council, and City Manager
From: Mark T. Sokolow, City Attorney ~n_.A ~
Date: May 27, 2009 ~ `~'~
Subject: P. R. No. 15119; Council Meeting June 2, 2009
Attached is P. R. No. 15119 authorizing an Emergency
Contract with Econo Lodge Inn & Suites as to provide services,
supplies, accommodations or conference rooms in the case of an
emergency or disaster with the term of the agreement from June 2,
2009 to December 31, 2011.
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Attachment
z.pr15119 memo
P. R. No. 15119
05/21/09 gt
RESOLIITION NO.
A RESOLIITION AIITHORIZING AN EMERGENCY CONTRACT
WITH ECONO LODGE INN & SIIITES AS TO PROVIDE
SERVICES, SIIPPLIES, ACCOMMODATIONS, OR
CONFERENCE ROOMS IN THE CASE OF AN EMERGENCY
OR DISASTER WITH THE TERM OF THS AGREEMENT
FROM JIINE 2, 2009 TO DECEMBER 31, 2011
WHEREAS, the City of Port Arthur desires to enter into an
Emergency Contract with Econo Lodge Inn & Suites as to provide
services, supplies, accommodations, or conference rooms in case of
an emergency, as delineated in Exhibit "A", with the term of the
Agreement from June 2, 2009 to December 31, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COIINCIL OF THE CITY
OF PORT ARTHIIR:
Section 1. That the facts and opinions in the preamble are
true and correct.
Section 2. That the City of Port Arthur is herein
authorized to enter into an Emergency Contract with Econo Lodge Inn
& Suites as to provide services, supplies, accommodations, or
conference rooms in case of an emergency, in substantially the same
form as delineated in Exhibit "A", with the term of the Agreement
from June 2, 2009 to December 31, 2011.
Section 3. That a copy of the caption of this Resolution
be spread upon the Minutes of the Corporation.
z.pr15119
READ, ADOPTED AND APPROVED on this day of
A.D., 2009, at a Meeting of the City Council of
the City of Port Arthur, by the following vote: AYES:
Mayor
NOES:
Mayor
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
CITY MANAGER
2.pr15119
STATE OF TEBAS §
COIINTY OF JEFFERSON §
EMERGENCY CONTRACT (HOTEL)
WHEREAS, the City of Port Arthur and Econo Lodge Inn &
Suites ("Company") are herein entering into this contract as to
provide services, supplies, accommodations, or conference rooms
in case of a disaster; and,
WHEREAS, a disaster is one that is declared by the Mayor,
the County Judge, the Governor, or by the President, for the
area encompassing the City of Port Arthur.
NOW THEREFORE, the City of Port Arthur and the Company
agree as follows:
(1) The Company presently provides services, supplies,
accommodations, or conference rooms to the public
at 4500 Highway 73, Port Arthur, Texas.
(2) The prices for the services, supplies,
accommodations, or conference rooms may change due
to fluctuations of supply and demand. The Company
agrees to provide the City with updated price
lists and inventories as reasonably requested and
as needed for planning of disasters.
(3) In case of a declared disaster, the Company agrees
that the City of Port Arthur or an affiliated
z.emergency contract_econo lodge inn & suites_2009 1
governmental entity can enter its premises and
take such services, supplies, accommodations, or
conference rooms for the disaster and for the
City's possible use as an emergency operations
center on the following conditions:
(a) The City of Port Arthur or the
affiliated governmental entity shall
maintain a list of all specific
services, supplies, accommodations, or
conference rooms taken, with the time
and date it was taken, who authorized
the taking, and the prospective use.
Description of
services, supplies,
accommodations, or
conference rooms Date
Taken Time
Taken City Official who
authorized it Prospective
use
The City of Port Arthur shall provide the
Company with a list within ten (10) days of
the services, supplies, accommodations, or
conference rooms being taken.
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(b) The City c
services,
conference
services,
conference
(10) days
disaster.
~f Port Arthur will pay for the
supplies, accommodations, or
rooms at the price for the
supplies, accommodations, or
rooms, which was advertised ten
prior to the declaration of
(c) The City of Port Arthur shall pay for the
services, supplies, accommodations, or
conference rooms used within twenty (20) days
after the provider provides an itemized
invoice, with a certification that the price
being charged is the posted price.
(4) In case of a disaster, the City of Port Arthur has
the option to secure the premises and provide
emergency electricity to the premises at the cost
of the City.
(5) It is at the sole discretion of the City as to
whether to obtain services, supplies,
accommodations, or conference rooms from any
particular provider.
(6) This agreement commences from the date it has been
signed by both parties and shall continue until
z.emergency con[ract_econo lodge inn & suites_2009 3
December 31, 2011. It can be terminated with
thirty (30) days notice by either party.
Nevertheless, it cannot be terminated by the
provider during the period of the disaster.
(7) In anticipation of an imminent emergency, the
provider may also, at their discretion, provide
for goods and services that are immediately needed
therefore, as requested by the City Manager.
(8) Notice can be provided as follows:
CITY OF PORT ARTHIIR
444 4th Street
Port Arthur, TX 77640
ATTN: City Manager
PROVIDER:
Econo Lodge Inn & Suites
4500 Highway 73
Port Arthur, Texas 77642
(409) 962-4500 (phone number)
(409) (facsimile number)
(email address)
SIGNED ON this the day of
2009.
CITY OF PORT ARTHIIR
BY:
SIGNED ON this the day of
2009.
ECONO LODGE ZNN & SIIITES
BY:
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