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Home My WebLink AboutPR 22353: PURCHASE OF ONE ALJON ADVANTAGE SERIES 500 (ADV500) LANDFILL COMPACTOR City of 1 urt rthur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 28, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager 41�iFrom: Flozelle C. Roberts, EIT, MEng, MBA, Director of Public Work , RE: P.R.No. 22353 —Purchase of one Aljon Advantage Series 500 (ADV500) Landfill Compactor Introduction: The intent of this agenda item is to authorize the City Manager to purchase one Aljon Advantage Series 500 (ADV500) compactor for use at the Landfill. Background: On October 4, 2021, Landfill compactor unit 1636, a 2007 Caterpillar compactor, sustained a total loss in a mechanical fire. A resulting claim was filed with the Texas Municipal League Intergovernmental Risk Pool (TMLIRP), which issued insurance proceeds in the amount of $465,634.00. The Landfill requires a replacement compactor to remain compliant with Texas Commission on Environmental Quality (TCEQ), making the purchase of a new compactor vital. C&C Manufacturing, LLC of Ottumwa, Iowa,provided a quote for$768,552.84 for the purchase of a new compactor through the HGAC Co-operative purchase program contract number SM10-20. "Remember,we are here to serve the Citizens of Port Arthur" 444 46 Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Budget Impact: Funding is available in the Capital Reserve Account, account number 625-50-000-8523-00-00- 000, and from insurance proceeds. Recommendation: It is recommended that the City Council approve P.R. 22353 authorizing the City Manager to purchase one Aljon Advantage Series 500 (ADV500) Landfill Compactor from C&C Manufacturing, LLC of Ottumwa, Iowa. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.22353 01/28/2022 MEG Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) ALJON ADVANTAGE SERIES 500 (ADV500) LANDFILL COMPACTOR FROM C&C MANUFACTURING, LLC OF OTTUMWA, IOWA, THROUGH THE HGAC COOPERATIVE PURCHASING PROGRAM, CONTRACT NUMBER SM10-20, WITH A BUDGETARY IMPACT OF $768,552.84. FUNDING IS AVAILABLE FROM INSURANCE PROCEEDS AND IN THE CAPITAL RESERVE ACCOUNT, ACCOUNT NUMBER 625-50-000-8523-00-00-000. WHEREAS, the City of Port Arthur's Landfill compactor sustained a total loss in a mechanical fire on October 4, 2021; and, WHEREAS, the Landfill requires a replacement compactor to remain compliant with Texas Commission on Environmental Quality (TCEQ)regulations; and, WHEREAS, an insurance claim was filed with the Texas Municipal League Intergovernmental Risk Pool (TMLIRP), which issued insurance proceeds totaling $465,634.00; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the HGAC Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS,the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the HGAC Cooperative Purchasing Program; and, WHEREAS, C&C Manufacturing, LLC of Ottumwa, Iowa, is part of the HGAC Cooperative Purchasing Program under contract number SM10-20 and submitted a competitive quote for one(1)Aljon Advantage Series 500(ADV500)Compactor in the amount of$768,552.84 attached hereto as Exhibit A; now therefore, PR No.22353 01/28/2022 MEG Page 2 of 3 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one (1) Aljon Advantage Series 500 (ADV500) Garbage Compactor in the amount of $768,552.84 through the HGAC Cooperative Purchasing Program via contract number SM10-20. attached hereto as Exhibit"A" ; and, THAT, funding for this purchase is available in the Capital Reserve Account. account number 625-21-000-8523-00-00-000, and from insurance proceeds; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2022 at a meeting of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartie Mayor Attest: Sherri Bellard PR No.22353 01/28/2022 MEG Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Va ecia Tizeno, q. Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: ko./ AN. 9 J o Kandy Daniel Interim Director of Finance ozell C. Rob , IT, Eng, MBA Direc of Public Works I :it,/ lnJ' 4�G-.`ly Clifton Williams, CPPB Purchasing Manager P. R.22353 EXHIBIT A JI � CONTRACT PRICING WORKSHEET Contract Date Ti SM10-20 1/24/2022For Catalog&Price Sheet Type Purchases No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying City of Port Arthur Landfill Contractor: C&C Manufacturing g Contact JorgeMorales y Prepared Person: g By: Greg Shockley Phone: 956-356-8995 Phone: 479-629-6550 Fax: Fax: Email: jorge.morales`@portarthurtx.gov Email: greg.shockleyCcandcmfg.net Catalog/Price Sheet IALJON SERIES LANDFILL COMPACTOR Name: General Description of Product: 'Landfill Compactor SM1343A A.Catalog/Price Sheet Items being purchased-Itemize Below-Attach Additional Sheet If Necessary Quan Description Unit Pr Total 1 Aljon Series 500 Landfill Compactor 822,500 822500 1 Auto Lube 10,000 10000 1 Semi-U Blade 1,500 1500 1 Fire Suppresion 14,850 14850 Discount- 12% -101,862 -101862 0 0 0 0 0 0 0 Total From Other Sheets,If Any: Subtotal A: 746988 B.Unpublished Options,Accessory or Service items-Itemize Below-Attach Additional Sheet If Necessary (Note:Unpublished Items are any which were not submitted and priced in contractor's bid.) Quan Description Unit Pr Total 1 Telematics 4,258 4258 1 Strobe 506 506 1 10 lbs.Fire Extenguisher 213 213 1 5 year/10,000 hour extended power train warranty 22033 22033 Total From Other Sheets,If Any: Subtotal B: 27010 Check: Total cost of Unpublished Options(B)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A±B). For this transaction the percentage is: 4% C.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Freight&PDI 19,863 1%Cash discount(includes S400,000 deposit -7,763 Additional customer discount -17.545 Subtotal C:I -5445.16 Delivery Date: 8/1/2022 D. Total Purchase Price (A+B+C): 768552.84