HomeMy WebLinkAboutPR 22371: PAYMENT TO THE CITY OF PORT NECHES FOR ANNUAL RECURRING COSTS OF REGIONAL RADIO SYSTEM Cityof I. 4
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 26, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
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From: Jermey Houston, Deputy Chief/EMC
RE: PR 22371 —Payment to the City of Port Neches for annual recurring costs of
Regional Radio System
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
remit payment to the city of Port Neches for the annual recurring costs of the Regional Radio
System in the amount of$69,374.76.
Background:
The city of Port Arthur entered into an interlocal agreement for recurring costs of maintenance
and repairs to the Regional 800 MGZ Radio System with the cities of Nederland, Groves, and
Port Neches under Resolution 10-531 in 2010. Annually,Jefferson County invoices the City
of Port Neches for the maintenance and repairs to the Regional Radio System. Port Neches in
turn invoices each entity for their portion of the total costs. Payment is then made to the city of
Port Neches. The payment was established in this way to meet funding requirements under
DHS Port Security Grant Program which is used to cover 75%of the maintenance and repair
costs of the Regional Radio System.
Budget Impact:
Funds are budgeted in 001-17-045-5491-00-30-000.
Recommendation:
It is recommended that City Council authorize the City Manager to remit payment to the city
of Port Neches for the annual recurring costs of the Regional Radio System in the amount of
$69,374.76.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 22371
O1/26/2022 jh
RESOLUTION NO.
A RESOLUTION AUTHORIZING CITY MANAGER TO REMIT
PAYMENT TO THE CITY OF PORT NECHES FOR THE ANNUAL
RECURRING COSTS OF THE REGIONAL RADIO SYSTEM IN
THE AMOUNT OF $69, 374 .76; FUNDING AVAILABLE IN
001-17-045-5491-00-30-000
WHEREAS, the City of Port Arthur entered into an
interlocal agreement for recurring costs of the Regional
800 MGZ Radio System with the cities of Nederland, Groves,
and Port Neches under Resolution 10-531; and
WHEREAS, the recurring costs associated with operating
the Regional Radio System are calculated from year to year;
and
WHEREAS, said recurring costs include annual Motorola
maintenance fees, annual municipal infrastructure
maintenance fees, T-1 phone lines, and subscriber unit
fees; and
WHEREAS, per the agreement, the City of Port Neches
is responsible for receiving the annual invoice from
Jefferson County for the fees and invoices the
participating jurisdictions; and
WHEREAS, the City of Port Arthur has received the
annual invoice from the City of Port Neches for payment
for the period of September 2021 to August 2022 (attached
as Exhibit "A" ) .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct .
Section 2 . That the City Council authorizes the City
Manager to remit payment to the City of Port Neches for
recurring costs of the Regional Radio System in the amount
of $69, 374 . 66 .
P.R. No. 22371
01/26/2022 jh
Section 3 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of
February, A.D. , 2022, at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote : AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
tti 04-iLty e)
Val Tize
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
APPROVED AS TO AVAILABILITY OF FUNDS :
61)
Kandy Daniel, I terim Finance Director
P.R. No. 22371
01/26/2022 jh
EXHIBIT " A "
JEFFERSON COUNTY INVOICE
1149 PEARL 7TH FLOOR
BEAUMONT, TX 77701
SERVICES PROVIDED FOR:
City of Port Neches INVOICE DATEI 9/1/21
Attn: Amy Guidroz INVOICE NUMBER 2104
P. O. Box 758
Port Neches,Tx 77651
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
800 MHz Radio System Annual Cost-25% Match
9/1/2021 - 8/31/2021.
1 City of Port Arthur-25% Match 36,033.69 $36,033.69 13 I t;0'I . 7�O
I City of Port Arthur-Other Cost 37,576.07 $37,576.07 y 235 o 0
1 Mid County Central Dispatch -25% Match 8,340.47 $8,340.47
1 Mid County Central Dispatch -Other Cost 942.77 $942.77
1 City of Port Neches-25% Match 14,025.07 $14,025.07 j I ' ) 4
1 City of Port Neches- Other Cost 9,831.73 $9,831.73 I
1 City Of Nederland-25% Match 6,675.10 $6,675.10
1 City Of Nederland - Other Cost 10,437.80 $10,437.80
1 City of Groves-25% Match 5,856.86 $5,856.86
1 City of Groves-Other Cost 9,158.33 $9,158.33
1 Credit for costs paid by City of Port Arthur (4,235.00) (4,235.00)
134,642.89
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$134,642.89 lk
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Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS
Call: Fran Lee JEFFERSON COUNTY AMOUNT Ait,tk t l(,I��'�
(409)835-8500 1149 PEARL 7TH FLOOR 13goP
BEAUMONT, TX 77701