HomeMy WebLinkAboutPR 22374: PURCHASE OF 300 KW NATURAL GAS GENERAC GENERATOR FOR THE POLICE DEPARTMENT City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 1, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy Duriso, Chief of Police
RE: PR 22374—Purchase of 300 KW Natural Gas Generac Generator for the Police
Department through BuyBoard Cooperative Purchasing Program from
Waukesha-Pearce Industries Inc. in the amount of$247,552.00 funding
available in Capital Improvements account number 625-17-000-8522-00-00-
000.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase a 300 KW Natural Gas Generac generator from Waukesha-Pearce Industries Inc.
through Buyboard Cooperative Program Contract# 597-19 in the amount of$247,552.00
based on BuyBoard pricing.
Background:
The Port Arthur City Council approved and adopted the Fiscal year 2022 budget that included
the purchase of a generator for the Police Department. Waukesha-Pearce participates in the
BuyBoard program and submitted a contract pricing summary in the amount of$247,552.00
for a 300KW Natural Gas Generac Generator. Waukesha-Pearce Industries Inc. will deliver
and install the generator upon purchase.
Budget Impact:
Funds for this purchase are available in account number 625-17-000-8522-00-00-000
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
ort rl/rur
7 .
www.PortArthurTx.gov
Recommendation:
It is recommended that the City Council approve the City Manager to authorize the purchase of
a 300 KW Generac Generator through BuyBoard Cooperative Purchasing Contract#597-19 in
the amount of$247,552.00 as discussed and or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 22374
JLH 2/1/2022
RESOLUTION NO .
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE A 300KW NATURAL GAS GENERAC GENERATOR
THROUGH BUYBOARD COOPERATIVE PURCHASING PROGRAM
CONTRACT NO . 597-19 FROM WAUKESHA-PEARCE INDUSTRIES
INC . IN THE AMOUNT OF $247 , 552 . 00 INCLUDING
DELIVERY AND INSTALLATION . FUNDING IS AVAILABLE IN
CAPITAL IMPROVEMENTS ACCOUNT NO. 625-17-000-8522-
00-00-000 .
WHEREAS, Chapter 271 of the Texas Government Code allows
a city, by resolution of its governing body, to participate
in cooperative purchasing programs, such as BuyBoard
Cooperative Purchasing Program, as an alternative to the
formal bid process; and
WHEREAS, pursuant to Resolution No. 02-341, the City of
Port Arthur entered into an interlocal agreement for
cooperative purchasing with BuyBoard Cooperative Purchasing
Program; and
WHEREAS, the Port Arthur City Council approved and
adopted the Fiscal Year 2022 budget that included the
purchase of a generator for the Police Department; and
WHEREAS, a copy of the BuyBoard contract pricing
worksheet for this generator is attached as Exhibit A; and
WHEREAS, funds for this purchase are available in
account number 625-17-000-8522-00-00-000 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . The City Council hereby authorizes the City
Manager to purchase a generator from Waukesha-Pearce through
Buyboard Cooperative Purchasing Contract No. 597-19 in the
amount of $247, 552 . 00 .
P.R. No. 22374
JLH 2/1/2022
READ, ADOPTED AND APPROVED on this day of
February, A.D. , 2022 , at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote: AYES:
Mayor:
Councilmembers : ,
NOES: .
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
11/4(-4611 11/176frti e-ru h-f_l_gfdd
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
P.R. No. 22374
JLH 2/1/2022
APPROVED AS TO AVAILABILITY OF FUNDS:
c
Kandy Danie
Interim Finance Director
Clifton Williams, CPPB
Purchasing Manager
P.R. No. 22374
JLH 2/1/2022
EXHIBIT "A"
_livBoard® Texas Association of School Boards AID
• • Cooperative hirchasing BUYBOARD Quotation
Quote Date I November 5, 2021 , WPI Quote Number 012521-001 NN
Contract No. 597-19
Quotation To Vendor ID 837
End User City Of Port Arthur/ PD ( Waukesha-Pearce Industries Inc.
Contact Al Gillen I Generator Division
Phone 409-749-0769 Contact Nick Newell
Fax Phone 832-350-9168
Email al.gillen(c portarthurtx.gov I Fax 713-551-0799
Email nick.neweWwpi.com I
Pricing Based On Maunufacturer's Price List Dated: 12/01/19 Contract Discount 33.0%
Factor 67.0%
A. Base Unit:
Manufacturer Model No. Description List Price Net Price
Generac SG0300 300KW Natural Gas Generator $ 188,500.00 $ 126,295.00
Includes All Standard equipment & attachments as listed in attached brochures.
B. Factory options and attachments
Part No. Description List Price Net Price
ATS-600-3 600Amp ATS Three Phase $ 12,345.00 $ 8,271.15
$
$Sub Total $ 8,271.15
C. Non-Factory options and attachments
Part No. Description Net Price
$
$
$
$
$
Sub Total J $D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc.
Description Net Price
Galvonized Platforms $ 22,222.00
Freight to job site and start up testing included $ 5,250.00
Turn Key Installation $ 100,573.00
Additional Discount $ (15,059.15)
Sub Total $ 247,552.00
TOTAL PURCHASE PRICE: $ 247,552.00
Delivery:I Estimated 16 wks ARO I
Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted.
Transmit copy of quotation with purchase order issued to WPI to:
Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: buyboard@tasb.org
Waukesha-Pearce Industries
12320 South Main Street, Houston,TX 77235
AP; Phone: 832-350-9168 — Fax: 713-771-0799
POWERED BY SOLUTIONS
Date: Monday,January 25, 2021
Company: Cit Of Port Arthur TX
Attention: Jeremy Houston
Quote Number: 012521-001 NN
Reference: Police Department Generator
Dear Mr. Houston,
The following quotation is per your request and is based upon your requirements.
300KW Natural Gas Generator, 600A ATS&Turn Key Installation
Quantity 1 - Generac Industrial gaseous engine-driven generator,
turbocharged/aftercooled 6 cylinder 14.2L engine, consisting of the following features
and accessories:
• Stationary Emergency-Standby rated
• 300 kW Rating, wired for 120/240 VAC three phase, 60 Hz
• Permanent Magnet Excitation
• Standard Weather Protective Enclosure, Steel
o Industrial Grey Baked-On Powder Coat Finish
• UL2200
• EPA Certified
• Power Zone Digital Control Panel for Single or MPS Generators
o Meets NFPA 99 and 110 requirements
o Temp Range -40 to 70 degrees C
o Humidity 2 —95% (Non Condensing)
o UL6200
o C-ETL-US
o CE
o FCC
o IEC801 (Radiated Emissions, Susceptibility, and Surge Immunity)
o 7" Resistive Color Touchscreen
▪ Built-in Wi-Fi, Bluetooth, and Webserver
▪ IP65 (front)
▪ Auto/Manual/Off key switch, Alarm Indication, Not in Auto
Indication, audible alarm, emergency stop switch
o Dual Core Digital Microprocessor
▪ RS485, Ethernet and CANbus ports
Page 1 of 7 POWERED BY SOLUTIONS Rev.6/:i/2016
Waukesha-Pearce Industries
12320 South Main Street, Houston,TX 77235
® Phone: 832-350-9168 - Fax: 713-771-0799
;r n ry SOLUTIONS
o All engine sensors are 4-20ma for minimal
interference
- Sensors: Oil Pressure, optional Oil Temp, Coolant Temp and Level,
Fuel Level/Pressure (where applicable), Engine Speed, DC Battery
Voltage, Run-time Hours, Generator Voltages, Amps, Frequency,
Power, Power Factor
- Alarm Status: Low or High AC Voltage, Low or High Battery
Voltage, Low or High Frequency, Pre-low or Low Oil Pressure, Pre-
high or High Oil Temp (optional), Low Water Level and Temp, Pre-
high or High Engine Temp, High, Low, and Critical-low Fuel
Level/Pressure (where applicable), Overcrank, Over and Under
Speed, Unit Not in Automatic
- Programmable I/O
- Built-in PLC for special applications
o Engine function monitoring and control:
- Full range standby operation; programmable auto crank,
Emergency Stop, Auto-Off-Manual switch
- lsochronous Governor
• 0.25% digital frequency regulation with: soft-start ramping -
adjustable, gain - adjustable, overshoot limit - adjustable
- 3 Phase RMS Voltage Sensing
• +/-0.5% digital voltage regulation with: soft-start voltage
ramping - adjustable, loss of sensing protection - adjustable,
negative power limit - adjustable, Hi/Lo voltage limit -
adjustable, V/F slope and gain - adjustable, fault protection
o Service reminders, trending, fault history (alarm log)
o I2T function for full generator protection
o Selectable low-speed exercise
O 2-wire start controls for any 2-wire transfer switch
• 21 Light Annunciator- Surface
• Natural Gas fuel system
• 225 AH, 1155 CCA Group 8D Batteries, with rack, installed
• Air Filter Restriction Ind
• Battery Charger, 10 Amp, NFPA 110 compliant, installed
• Coolant Heater, 1500W, 120VAC, forced-circulation type
• 3 Owner's Manuals
• 120V GFCI and 240V Outlet
• Alternator Strip Heater
• Flex Fuel Line
• Flush Mount Annunciator Kit
• Oil Temp Sender
• MLCB, 100% rated, LSI Electronic Trip
O 600 Amp
Page 2 of 7 POWERED BY SOLUTIONS Rev.6/3/2016
Waukesha-Pearce Industries
12320 South Main Street, Houston,TX 77235
1-4
® Phone: 832-350-9168 — Fax: 713-771-0799
(I;,f SOLUTIONS
• Standard 2-Year Limited Warranty
• SG0300JG20142S18PPYYE
Quantity 1 - GTS Series Automatic Transfer Switch consisting of the following features
and accessories:
• 600 Amp, 3 Pole, 120/240 VAC three phase, 60 Hz, with 2-Wire Start Circuit
o Utility Voltage Sensing Controls:
- Adjustable Drop-out and Pick-up
- Adjustable Utility Interrupt Delay
o Adjustable Logic Controls:
- Minimum Standby Voltage
- Minimum Standby Frequency
- Engine Warmup
- lnphase Monitor
- Time Delay Neutral
- Return to Utility
- Engine Cooldown
- Transfer on Exercise
• Auto/Normal/Standby switch
• Return to Normal Bypass
• Signal Before Transfer contacts
• Double set of Auxiliary Contacts
• UL 1008 Listed, CSA Certified
• NEMA 3R Enclosure
• Std set of 3 Manuals
• 2-Year Basic Warranty
• GTS060N-3J2LDNCY
Quantity 1 — Set of Hot Dipped
Galvanized Cat Walks with Stairs
Quantity 1 — Turnkey Installation
(1) Install new 300 KW generator(provided by others)
(2) Install New 600a. Automatic transfer switch.(provided by others)
(3) Delete 200a. plug in devices.
(4) Reconfigure existing electrical service.
(5) Install new electrical feeders. (W/AL
Conductors)
(6) Start up & testing.
(7) Owner Training.
Page 3 of 7 POWERED BY SOLUTIONS Rev.6/3/2016
Als Waukesha-Pearce Industries
12320 South Main Street, Houston,TX 77235
® Phone: 832-350-9168 — Fax: 713-771-0799
POiY[R 'R SOLUTIONS
(o) panel feeder to be fed from generator.
(9) Provided plumbing to existing gas meter.
(10) Provide controls as required.
(11) Provide lift crane for project.
(12) Provide Electrical Permits .
Page 4 of 7 POWERED BY SOLUTIONS Rev.6/3/2016
41111 Waukesha-Pearce Industries
12320 South Main Street, Houston,TX 77235
® Phone: 832-350-9168 - Fax: 713-771-0799
POWERED BY SOLUTIONS
(13) Provide owner training (2 hr. Max)
(14) Provide startup and programming.
(15) Provide concrete pad 3ft. high .
(16) Provide electrical feeder to new generator location.
(17) Gas plumbing to new generator location.
(18) Remove 60KW
(19) Leave 100KW in place
Bid Excludes: Gas meter upgrade (if required), all landscaping , repair of
preexisting code violations, premium time, taxes.
Quantity 1 - FOB Shipping Point
Quantity 1 - Factory Start-Up &Warranty Registration
Project Specific Clarifications:
• This proposal is based on verbal specifications only. No other information was
provided for consideration in this proposal. Compliance with any other specification
section(s) or drawing(s) is specifically excluded including those incorporated by
reference.
• Offering equipment by Generac Power Systems
• Offering manufacturers standard materials of construction.
• Quotation is limited to the quantity and description listed above
Standard Clarifications:
• Sales Tax is NOT Included.
• All Fuel to be provided by others.
• Startup/commissioning must be done within 1 year initial shipping.
Page 5 of 7 POWERED BY SOLUTIONS a(., 6: /2016
AID Waukesha-Pearce Industries
12320 South Main Street, Houston,TX 77235
ArD Phone: 832-350-9168 — Fax: 713-771-0799
POWERED BY SOLUTIONS
• Responsibility of freight claims to be done by others.
• Jobsite Offloading/Setting is to be done by others.
• Installation & External Wiring is to be done by others.
• External Plumbing& Required Primary Gas Pressure Reducing Regulator by Others.
• Assumes that all work will be done during Normal Business Flours (M-F 8-5)
• Manufacturers' standard literature is available.
• Manufacturers' standard factory&field testing is available.
• This quotation is subject to WPI Terms & Conditions.
• Quotation is valid for 30 days.
Taxable customers are subject to 1.5% Diesel Surcharge Tax on diesel units 50 HP
and up.
Optional Remote Monitoring service for as low as$999.00(Includes Equipment, basic
installation, activation and first years monitoring fee all done during your equipment
startup). When you must rely on your investment, this service will remotely monitor
your generator allowing for the highest level of reliability. Ask your sales rep for
further details.
Best Regards,
Nick Newell
New Unit Sales Rep
Power Generation Products
Waukesha-Pearce Industries
Cell: 832-350-9168
Email: Newell@wpi.com
Page 6 of 7 POWERED BY SOLUTIONS Rev.6/3/2
Waukesha-Pearce Industries,Inc.(WPI)
Standard Terms and Conditions of Sale
1.Acceptance
All quotations offered by WPI are subject to acceptance within thirty(30)days from the quoted date.
2.Payment Terms
Subject to WPI Credit Department approval,WPI's payment terms are Net-30 Days from date of invoice. WPI does NOT allow for the
buyer to withhold "Retainage" from final payment. In the event that WPI requires progress payments the following milestone
achievements are:
50%upon submittal approval and release of order to the factory
50%upon completion of equipment,shipment from the factory and prior to delivery to customer site
3.Cancellation or Termination
The Buyer,only upon payment of reasonable cancellation charges related to expenses already incurred and/or commitments made
by WPI,may cancel any order placed with WPI. Cancellation charges for Generac Power Systems equipment purchases are subject
to the following charges:
• 8+weeks prior to ship date 25%
• 6-8 weeks prior to ship date 40%
• 4-6 weeks prior to ship date 50%
• 2-4 weeks prior to ship date 75%
• At scheduled ship date 100%
Product purchased with special engineering requirements or discontinued engines are subject to 100%cancellation charge.
4.Change Orders
No alterations in specifications,either for total quantity,delivery,mechanical,electrical or other details may be made without written
consent of WPI and readjustment of price and estimated delivery. Change order requests are subject to the following fees and based
on factory shipping windows:
• 4-6 weeks prior to ship date 4%
• 2-3 weeks prior to ship date 6%
• Less than 2 weeks No Changes Accepted
Depending on the nature and timing of the changes requested,it may be necessary to reschedule production to a later date.
5.Taxes
In addition to the prices stated in the quote,Buyer shall reimburse WPI for any excise,sales,diesel fuel surcharge or use tax
incident to this transaction for which WPI may be liable or compelled to collect.
6.Shippinq Dates
Any shipment date provided in the quote is approximate and is estimated based on the advised lead-times provided by the
manufacturer(s)of the equipment quoted. Upon receipt of a Purchase Order from Buyer, along with complete specifications and
drawings approval, if required, and after receipt of WPI's Purchase Order to the manufacturer the estimated delivery will again be
advised by the manufacturer to WPI and WPI will update Buyer on the new estimated delivery. WPI shall not be liable for any loss
or damage for delay or non-delivery due to the acts of civil or military authority, acts of the Buyer or by reason of Force Majeure,
which shall be deemed to mean all other causes whatsoever not reasonably within the control of WPI, including, but not limited to
Acts of God, war, riots or insurrection, blockades, embargoes, sabotage, epidemics, fires, strikes, lockouts or other industrial
disturbances,delays of carriers,the inability to secure materials,labor shortages or manufacturing delays. Any delay resulting from
any such cause shall extend shipping dates correspondingly.WPI shall in no event be liable for any special, direct or indirect or
consequential damages arising from delay(s)irrespective of the reason.
7.Shippinq and Delivery Acceptance
It is the responsibility of the buyer or the buyer's representative to inspect all equipment at time of delivery for visible or concealed
freight damage. Apparent and concealed damage must be noted on the driver's delivery ticket and subsequent freight claims must
be completed and filed directly with the drayage company by the Buyer. In most cases,buyer has up to 30 days to file freight claims
when damage is noted with the freight carrier at time of delivery. In most cases, buyer has up to 5 days to file freight claims on
damage found after equipment is delivered but not noted at time of delivery. WPI is NOT responsible for damages incurred to
equipment during shipment nor is responsible for filing freight claims on damaged equipment incurred in shipment.
8.Equipment Storage
It is hereby understood and agreed that the customer will accept delivery of all purchased equipment within 30 days of fabrication
completion.WPI may,at the customers written request,store or stage all or part of, the customers purchased equipment at one of
our strategic facilities provided the customer submits an acceptable"Bill&Hold"letter to WPI Inventory Control Department.Buyer
herby agrees to pay WPI in full for all stored equipment within the terms of the contract(Net 30)otherwise the order will subject to
incur storage fees of 3%of the contracted sales price per month.
Page 7 of 7 POWERED BY SOLUTIONS Rev.6/3/2016
Waukesha-Pearce Industries,Inc.(WPI)
Standard Terms and Conditions of Sale
9.Indemnity
Buyer agrees that it will indemnify and hold harmless WPI, its officers,agents and employees,from and against any and all claims,
losses,damages, causes of action,suits and liabilities of every kind,including all expenses of litigation,court costs and attorney's
fees, forfeiture of an oil, gas or mineral lease, damage to a producing reservoir or lease operations of lost production, denied
certificate of occupancy or "Green Tag" from the local "AHJ", arising out of, or in any way connected with the failure of, or the
operation of the equipment sold by WPI,unless WPI is proven in court to be 100%solely negligent in its responsibilities.
10.Consequential Damages and Other Charges
WPI will not be responsible or liable for any special, direct, indirect or consequential damages or for any operational interruptions
or delays,production loss,or other damages or claims of whatever kind caused by or arising out of the fabrication, manufacture,
sale,delivery,installation,use,breakage or performance of equipment sold or any part thereof,except only to the extent and in the
manner set out in Item 12 below having to do with warranty.
11.Performance Guarantee
Performance is subject to manufacturer's guarantees for horsepower and capacities and is subject to de-rating for actual site
conditions.
12.Comments and Exceptions
When Buyer's specifications are attached to or referenced in an invitation to quote, WPI makes a thorough and sincere effort to
review these and provide a quote based on WPI's interpretation of the Buyer's specification. WPI's quote will clearly state what is
included and what our interpretation is of Buyer's requirements. It is the Buyer's responsibility to review WPI's quote carefully and
advise WPI of any discrepancies between Buyer's specification and WPI's quote. WPI's quote constitutes WPI's total offer and only
those items;procedures,scope and content clearly stated in the quote are included and WPI makes no guarantee that the products
quoted will meet the Buyer's specifications.
13.Warranty
WPI warrants that the equipment of its own fabrication shall be free from defects in design, material,workmanship and title, under
normal use,service,and operating conditions,for the period of one(1)year from date of start-up or commissioning or eighteen(18)
months from date of shipment.WPI's exclusive remedy for breach of this warranty shall be repair or replacement of any defective
parts packaged by WPI,F.O.B.Houston,Texas. Accessories or equipment furnished by WPI,but manufactured by others,shall carry
that manufacturer's warranty,which will be passed-on to Buyer. WPI shall not be liable for any repairs,replacements,or adjustments
to the equipment or any costs of labor performed by the Buyer or others without WPI's prior written approval. WPI will serve the
Buyer by acting as Buyer's representative in regard to warranty claims for items not manufactured by WPI. However,warranty in all
cases is limited to the manufacturers' warranty. Any part(s) found to be defective will be replaced at no charge subject to each
manufacturers' respective warranty policy, which WPI will administer. Any part(s) replaced that are not subsequently found to be
defective by the manufacturer will be charged to the Buyer. Warranty labor for replacement or repair is on site only. Buyer is
responsible for travel time, transportation and expenses to and from the closest WPI location, to the location of the subjected
equipment. Should WPI travel to the location and find that the cause is not warrantable, all expenses incurred by WPI, to include
travel and labor, will be billed to the Buyer at WPI's posted rates. WPI will not be responsible for crane, barge, or special
transportation charges associated with warranty repairs.
14.Literature
WPI will provide upon request, the manufacturers standard literature. This includes Spec Sheets, Bill of Materials, Drawings,
Operation and Maintenance Manuals and/or Factory Test Reports.WPI takes exception to all specification requirements&requests
for non-standard factory literature.
15.Hours of Operation
This bid assumes all work will be done during normal business hours.Normal hours of operation for WPI are 8 am—5 pm Monday-
Friday.Any work performed outside of the normal operating hours will be billed at 1.5 times our current labor rate.
16.Start-Up
When factory start-up services and field testing are included as part of a quoted package it is understood that the equipment will be
made available by the buyer for WPI to perform the factory services within six(6) months of shipment.Additional charges may be
required for factory services performed beyond the six(6)month window. Customer has one year(365 days)from the initial ship
date of a Generac generator to be started up/commissioned and filed online via GENservice. Registration will then activate the
warranty start date. If the product is not started up/commissioned within the first year of the ship date,the warranty start date will
revert back to the initial ship date. In addition, any product not started up in the first year must have the Long Term Preservation
and Storage Procedure performed and the form completed. Forms must be submitted BEFORE the first year after the initial ship
date has expired.
Page 8 of 7 POWERED BY SOLUTIONS Rev.6/3/2016