HomeMy WebLinkAboutPR 22375: PURCHASE OF ONE DUMP TRUCK FOR WATER UTILITIES DEPARTMENRT City of
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 4, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22375 - Purchase of One (1) Dump Truck for Water Utilities Department
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase one (1) Peterbilt Dump Truck for the Water Utilities Department to replace Unit No.
1237, which is a 1996 Ford with 103,000 miles and has reached the end of its useful life. The
dump truck was used by the Water Purification Division to haul sludge to the City's Landfill.
The new dump truck has a Buyboard (589-19) Cooperative Purchasing Quote of$150,029.00
from Rush Truck Center of San Antonio, Texas and will be paid for from Account No. 625-40-
00-8523-00-00-000, Capital Equipment.
Background:
Unit No. 1237 is a 1996 Ford with 103,000 miles that was used by the Water Purification
Division to haul sludge to the City's Landfill, has reached the end of its useful life.
Budget Impact:
The new dump truck has a Buyboard Cooperative Purchasing Quote of$150,029.00 from Rush
Truck Center of San Antonio, Texas and will be paid for from Account No. 625-40-00-8523-
00-00-000, Capital Equipment.
Recommendation:
It is recommended that City Council approve the City Manager to purchase one (1) Peterbilt
Dump Truck as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.22375
2/4/22 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
ONE (1) PETERBILT DUMP TRUCK FOR THE
WATER UTILITIES DEPARTMENT, WATER
PURIFICATION DIVISION FROM RUSH TRUCK
CENTER OF SAN ANTONIO, TEXAS, THROUGH
BUYBOARD CONTRACT NO. 589-19, IN THE
AMOUNT OF $150,029.00. FUNDS ARE AVAILABLE IN
ACCOUNT NO. 625-40-00-8523-00-00-000, CAPITAL
EQUIPMENT.
WHEREAS, the Water Utilities Department, Water Purification Division routinely uses
various trucks in its operation and maintenance activities; and,
WHEREAS, Unit No. 1237, a 1996 Ford with 103.000 miles, has reached the end of its
useful life; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard,
as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, City staff has solicited a Buyboard Contract No. 589-19 quote for one (1)
Peterbilt Dump Truck, as delineated in our Purchasing Policy; and,
WHEREAS, Rush Truck Center, of San Antonio, Texas, through Buyboard, provided
the quote attached as Exhibit "A", which meets our specifications required by the Water
Purification Division.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
PR No. 22375
2/4/22 bw
Page 2 of 3
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Council hereby authorizes the purchase of one (1) Petcrbilt Dump Truck
from Rush Truck Center of San Antonio, Texas. through Buyboard Contract No. 589-19, in the
amount of$150,029.00 for the Water Purification Division; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2022
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
0,aid ez
Sherri Bellard alecia Tiz o
City Secretary City Attorney
PR No. 22375
2/4/22 bw
Page 2 of 3
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2022
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor ;
Councilmembers:
NOES: .
Thurman"Bill" Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
PR No. 22375
2/4/22 bw
Page 3 of 3
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Ronald Burton Kandy Daniel
City Manager Interim Director of Finance
riff:d
Calvin Matthews, P.E.
Water Utilities Director
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
(Quote)
TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE
BUYBOARD
Vendor R S111 R1!C:K C.7 .V7'ER Date Prepared 1-'28;2022
Contact for Vendor: Dtc•tr Neubauer Phone (830) 320-5454
End I-scr: C'iij'of Port.luthur
End I-set-Contact: Jeffery Wyble Phone/Fax
Product I)esrnption: Peterbilt Dump
A: Base Price in Bid/Proposal Number: 601-19 Series: 348 $ 67,772.00
B: Published Options(Itemize Below)
DESCRIPTION AMOUNT 1 oPT# DESCRIPTION AMOUNT
lctcrbilt Full Steel Inner Liner $ 1,936.00 RTC-ao.>t OEM +Safety Analysis $ 1,275.00
Pctcrbilt Dana I 1.6 front vt/3.5 drop $ 1,822.00 it'rc-000a Dump Bcd $ 17,535.00
Peterbilt. Dill I.ock $ 2,70,3.00 Pctcrbilt Paccar PX9 8.50 hp $ 6,33.1.00
Peterbilt Dana DSP11 Resin 1Oli $ 9,612.00 Peterbilt Alum Wheel pkg $ 1,161.00
Peterbilt Pctcrbilt Airtrac 8 5,277.00 Pctcrbilt Legacy 3,18 to 5,18 $ 9,530.00
Peterbilt Allison 3000 RDS-P'1'ransmission $ I 1,952.00
Subtotal Column 1: $ 33,304.00 Subtotal Column 2: 8 35,858.00
Published Options added to Base Price(Subtotal of"Col 1"& "Col 2") $ 69,162,00
C: Subtotal of A+ B $ 136,931.00
D: Non Published Options
Herrera 14' Dump with Options $ 2,200.00
Subtotal Column 1: $ 2,200.00 Subtotal Column 2: S -
Unpublished Options added to Base price(Subtotal "Col 1 +Col 2') $ 2,200.00
E: Contract Price Adjustment(If any, explain here)
Peterbilt 2023 YM $ 5,995.00
F: Total of C + D+1- E S 115,129.00
G: Quantity orderer Units: 1.00 x F S 11 1,5,129.00
H: BUYBOARD Administrative Fee S 1.00.00
I: Non-Equipment Charges&Credits(I.e.:Ext. Warranty, Trade-In, Delivery, etc.)
Freight and OEM Surcharges $ 4,500.00
S 4,500.00
J: TOTAL PURCHASE PRICE INCLUDING (G+H+I) S 150,029.00