HomeMy WebLinkAboutPR 22378: CONTRACT WITH CONSTRUCTION MANAGERS OF SOUTHEAST TEXAS, LLC FOR REPAIRS TO WASHINGTON PARK 0
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 3, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 22378—Contract With Construction Managers of Southeast Texas, LLC
For Repairs To Washington Park
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22378
authorizing the City Manager to execute a contract with Construction Managers of Southeast
Texas, LLC of Port Arthur, Texas for repairs to the pavilion at Washington Park under the
Interlocal Purchasing System (TIPS) Cooperative Contract Number 200201 in an amount not
to exceed $54,810.00.
Background:
On August 27, 2020, Hurricane Laura caused significant damage to the City of Port Arthur.
Various parks and facilities were severely affected. Construction Managers of Southeast Texas,
LLC of Port Arthur, Texas submitted a quote for repairs to the pavilion at Washington Park.
Repairs to this park and facility is necessary in order to provide continued use for the citizens of
Port Arthur.
Budget Impact:
Funding in the amount of$54,810.00 is available for this purpose in the Hurricane Laura Fund
Account No. 156-07-015-5312-00-40-000, Project No. LAUR25-GRE-BUM and will be
submitted for reimbursement by insurance.
Recommendation:
It is recommended that the City Council approve P.R.No. 22378 authorizing the City Manager
to execute a contract with Construction Managers of Southeast Texas, LLC of Port Arthur,
Texas for repairs to the pavilion at Washington Park under the Interlocal Purchasing System
(TIPS) Cooperative Contract Number 200201 in an amount not to exceed $54,810.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 22378
2/03/2022 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
A CONTRACT WITH CONSTRUCTION MANAGERS OF SOUTHEAST
TEXAS, LLC OF PORT ARTHUR, TEXAS FOR REPAIRS TO THE
PAVILION AT WASHINGTON PARK UNDER THE INTERLOCAL
PURCHASING SYSTEM (TIPS) COOPERATIVE UNDER CONTRACT
NUMBER 200201 IN THE AMOUNT NOT TO EXCEED $54,810.00.
FUNDING AVAILABLE IN HURRICANE LAURA FUND ACCOUNT 156-
07-015-5312-00-40-000, PROJECT LAUR25-GRE-BUM
WHEREAS, on August 27, 2020, Hurricane Laura caused significant damages to the City
of Port Arthur; and,
WHEREAS, various parks and facilities were severely affected by Hurricane Laura; and,
WHEREAS, three (3) quotes was received from three (3) companies for pavilion repairs
at Washington Park; and,
WHEREAS, the quote tabulation is attached hereto and made a part hereof as Exhibit
"A"; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contract of the
Commission for the purpose off the Commission; and,
WHEREAS, per Resolution No. 12-008, the City entered into an Interlocal agreement for
the cooperative purchasing with Region VIII Education Service Center for participation in the
Interlocal Purchasing System (TIPS); and,
WHEREAS, Construction Managers of Southeast Texas, LLC of Port Arthur Texas is an
approved vendor through the TIPS Cooperative Purchasing Program under Contract Number
200201; and,
P. R.No. 22378
2/03/2022 ca
WHEREAS, Construction Managers of Southeast Texas, LLC has submitted a quote for
pavilion repairs to Washington Park in an amount not to exceed $54,810.00 under TIPS contract
No. 200201 attached as Exhibit"B".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to execute a
contract, in substantially the same form, attached hereto as Exhibit "C", with Construction
Managers of Southeast Texas, LLC of Port Arthur, Texas for repairs to the Pavilion at
Washington Park in an amount not to exceed $54,810.00 and will be submitted for reimbursement
by insurance.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie,
Mayor
P. R. No. 22378
2/03/2022 ca
ATTEST:
Sherri Bellard,
City Secretary
APPROVED AS TO FORM:
al Tizeno, sq., dej
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton,
City Manager
Chandra Alpough, tajA—
Director of Parks and Recreation
1'
Clifton Williams, CPPB,
Purchasing Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
'1\-C-i\--/\—.4)c_ 6") --)16
Kandy Daniel,
Interim Director of Finance
P. R. No. 22378
2/03/2022 ca
EXHIBIT "A"
HURRICANE LAURA REPAIRS
WASHINGTON PARK
QUOTES
Contractor City Quoted
Amount
Construction Managers of Southeast Texas, LLC Port Arthur, TX $54,810.00
Amstar Inc. San Antonio, TX $74.248.00
Preferred Facilities Group Beaumont, TX $64.136.50
P. R. No. 22378
2/03/2022 ca
EXHIBIT "B"
Construction Managers
of Southeast Texas, LLC
225 HIGHWAY 365—PORT ARTHUR,TEXAS 77640—PHONE (409) 736—9010—FAX(409)7369020
January 26,2022 TIPS Reference #: 200201
City Of Port Arthur
444 4th Street
Port Arthur, TX 77640
Ref: Booker T.Washington Pavilion
Clifton:
Please find below the cost associated with scope that was provided for the Booker T. Washington Pavilion. If
you have any questions, please let me know.
Demolish and haul existing roof and insulation to access damaged roof panels: $2,550.00
Furnish, replace and install (3) 24 gauge standing seam roof panels: $2,700.00
Furnish and install insulation(4'x125' roll or 500 sft) under and between $2,250.00
the roof panels.
Cost for scope identified above: $7,500.00
After reviewing the existing conditions of the pavilion we are providing the below alternate pricing in
order to replace the roof as a whole for consideration:
• Remove standing seam roof, insulation,gutters, downspouts & Trim. Dispose of
• Install new insulation, trim, flashing&24 gauge R-panel with exposed fasteners
• Galvalume in color
• Gutters, downspouts,rake trim
Total cost of alternate proposal: $54,810.00
If you have any questions,please feel free to give me a call.Note that proposal excludes sales tax.
Sincerely,
Construction Managers
of Southeast Texas, LLC
Jose Cardenas
Project Manager
CC:Bruce Reyes—CMOST
P. R. No. 22378
2/03/2022 ca
EXHIBIT "C"
CONTRACT FOR PAVILION REPAIRS AT WASHINGTON PARK
THIS AGREEMENT, made this day of , 2022 by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called "OWNER" or "CITY" and Construction Managers of Southeast Texas, LLC of Port
Arthur, Texas hereinafter called"CONTRACTOR".
WITNESSED: That for and in consideration of the payments, terms, conditions, and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The terms of this Contract shall be from date stated in the Notice to Proceed, until
June 30, 2022 unless sooner terminated under the provision hereof. The City can terminate
this contract at its convenience which includes, but not limited to, funding being available in
any budget cycle with thirty (30) days written notice.
2. The contractor will perform pavilion repairs to Washington Park in an amount not to exceed
$54,810.00 as quoted in Exhibit"B"of the Resolution.
3. During the term of this Contract, the contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, expecting those supplies specifically not required of Contractor in the
specifications.
4. The term"Contract Documents"means and includes the following:
a. Agreement
b. Notice of Award
c. Quote (Exhibit`B" of the Resolution)
d. Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an
original on the date first above written.
Signed on the day of 2022.
OWNER:
CITY OF PORT ARTHUR:
BY:
Ron Burton
City Manager
Signed on the day of 2022
CONTRACTOR:
CONSTRUCTION MANAGERS OF SOUTHEAST TEXAS, LLC
BY:
Jose Cardenas
Project Manager
etConstruction Managers
of Southeast Texas, LLC
225 HIGHWAY 365—PORT ARTHUR,TEXAS 77640—PHONE(409)736—9010—FAX(409) 7369020
January 26,2022 TIPS Reference#:200201
City Of Port Arthur
444 4`h Street
Port Arthur, TX 77640
Ref: Booker T. Washington Pavilion
Clifton:
Please find below the cost associated with scope that was provided for the Booker T. Washington Pavilion. If
you have any questions,please let me know.
Demolish and haul existing roof and insulation to access damaged roof panels: $2,550.00
Furnish,replace and install(3)24 gauge standing seam roof panels: $2,700.00
Furnish and install insulation(4'x125' roll or 500 sft)under and between $2,250.00
the roof panels.
Cost for scope identified above: $7,500.00
After reviewing the existing conditions of the pavilion we are providing the below alternate pricing in
order to replace the roof as a whole for consideration:
• Remove standing seam roof, insulation,gutters, downspouts&Trim. Dispose of
• Install new insulation,trim, flashing&24 gauge R-panel with exposed fasteners
• Galvalume in color
• Gutters,downspouts,rake trim
Total cost of alternate proposal: $54,810.00
If you have any questions,please feel free to give me a call. Note that proposal excludes sales tax.
Sincerely,
Construction Managers
of Southeast Texas, LLC
Jose Cardenas
Project Manager
CC:Bruce Reyes—CMOST