HomeMy WebLinkAboutH. TOMMIE VAUGHN MOTORS - 12 PASSENGER TRANSIT VANCITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
OS-20-09 Recommendation To Approve the Bid Award For A Twelve 1 of 2
(12) Passenger Vau For The Transit Department.
RECOMMENDATION:
The Transit Department recommends the City Council approve the replacement purchase of
one (1) 2009 Ford E350 XLT twelve (12) passenger van for the Transit Department from
Tommie Vaughn Motors of Houston, TX. in the amount of $30,379.00.
BACKGROUND:
The purchase of this support equipment will replace Equipment #1177 a 1996 Ford E250 Van
which has faz surpassed (13 years old) the F.T.A.'s definition of end of it useful life.
Equipment #1177 is eligible to be transferred to another City department or sold in-the City's
Auction. This equipment will be utilizes in the Transit Department to support the fixed route
buses and the Pazatrarisit service.
The Transit Department along with the City's Purchasing Division advertised for bids in the
Port Arthur News on April 19, 2009 and Apri126, 2009. On May 08, 2009 the City received
and opened two (2) bids on the purchase of one (1) twelve passenger van. The two (2) bids
received were from the following vendors:
Bidder Delivery Davs Bid
(I) Tommie Vaughn Motors ..................60-90............................$30,379.00
Houston, TX.
(2) Philpott Motors ..............................90-120..................................$30,884.00
Nederland, TX.
Tommie Vaughn Motors of Houston, Texas submitted the lowest responsive bid for this
procurement.
BUDGET/FISCAL EFFECT:
Funding for this procurement is provided. (80%) under the Federal Transit Administration
(F.T.A.) Temporary Capital Grant #PA5307 in the amount of $24,303.20, in conjunction with
the matching City funds in the amount of $6,075.80. Total F.T.A. Capital Grant funding for
this procurement is $70,000.00. The combined procurement expense will be chazged to the
Transit Capital Budget Account: 401-1509-561.93-00 in the amount of $30,379.00.
Prepazed by: Disposition by Council: Processed:
TK:ja
Approved by:
( )Approve ( )Other (Describe) City Secretary
Date:
CITY OF PORT ARTHUR, TEXAS -
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
OS-20-09 Recommendation To Approve the Bid Award For A Twelve (12) 2 of 2
Passenger Van For The Transit Department.
STAFF/EMPLOYEE EFFECT:
No anticipated effect on staffing is expected with this action.
SUMMARY:
The Transit Department recommends the City Council approve the replacement purchase of one
(1) 2009 twelve (12) passenger van for the Transit Department to Tommie Vaughn Motors of
Houston, TX. in the amount of $30,379.00. This expense will be charged to the Transit Capital
Budget Account: 401-1509-561.93-00.
Tom Kestranek
Tran ' Manager
l
r
Shawna Tubbs
Purchasing Manager
~ `~
Colleen Rus ell
Director of Planning ~ ~ ~ ~ ~ ~
Deborah Echols
Director of Finance
JJA/WORD/COUNCIL
Prepared by: Disposition by Council: erocessea:
TK:ja
Approved by:
( )Approve ( )Other (Describe) City Secretary