HomeMy WebLinkAboutB.PURCHASE OF 15-PASSENGER VAN City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT: PAGE
NUMBER Consideration for bid award for the purchase of a 15-passenger van
4/2212003 1 of 2
RECOIVE~ENDATION:
It is recommended that the City Council approve the bid award for one (1) new 15-passenger van for the
Equipment Services Department to Philpott Ford, Inc of Nederland, Texas in the amount of $22,888.
BACKGROUND:
The 15-passenger van will be assigned to Equipment Services Department and will be utilized as an operational
vehicle for general use by all City Departaneats. This purchase will replace equipment #1141, a 1995 Ford E-
350 15-passenger van that has roached the FTA definition of end of its useful life and will be transferred to the
Police Department. Equipment #1141 originally cost $19,997 and ~vas delivered on June 22, 1995.
Bids were mailed to ten (10) vendors and the City advertised for bids on March 304 and April 6~. On April 16,
2003 the City open, ed all bids fl~at were received. A smmnary of the bids by the four (4) vendors follows:
Philpott Ford, Nederland, Texas .................................................... $22,888.00
Lawrence Marshall, Hempstead, Texas ......................................... $23,477.00
Ron Carter Autoland, Alvin, Texas ............................................... $24,129.50
Grande Truck Center, San Antonio, Texas .................................... $25,244.00
The Equipment Services and Purchash~g staff have reviewed the bids and we recommend the purchase of the
15-passenger vm~ be awarded to Philpott Ford in the amount of $22,888.
BUDGETARY/FISCAL EFFECT:
This purchase will be funded using a combination of Police Special Fund and General Fund monies and will be
charged to Equipment Services Vehicle Replacement Fund account number: 625-1801-531.93-57.
STAFFING/EMPLOYEE EFFECT:
No anticipated effect on staffing is expected with this action.
SUMMARY:
It is recommended that the City Council approve the bid award for one (1) new 15-passenger van for the
Equipment Services Department to Philpott Ford, Inc of Nederland, Texas in the amount of $22,888. This
PREPARED BY: TK DISPOSITION BY COUNCIL PROCESSED BY
;ITY SECRETARY
APPROVED OTHER (DESCRIBE)
SITY MANAGER ~ DATE
City of Port Arthur, Texas
Mayor and City Council Communication
.... 'Y ......... 'Y PAGE
DATE REFERENCE SUBJECT:
NUMBER Consideration for bid award for the purchase of a 15-passenger van
2of2
4/22/2003
purchase will be funded using a combination of Police Special Fund and General Fund monies and will be
charged to Equipment Services Vehicle Replacement Fund account number: 625-1801-531.93-57.
Tom Kestranek Jose"'plfBroussard
Director of Transportation Purchasing Coordinator
Rebecca Underhill, CPA
Director of Finance
PREPARED BY: TK DISPOSITION BY COUNCIL ~ROCESSED BY
31TY SECRETARY
APPROVED OTHER (DESCRIBE)
~,PPROVED BY
DATE
;ITY MANAGER