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Home My WebLink AboutPR 12149:BUS. PARK CHANGE ORDERPort Arthur Economic Development Corporation P. O. Box 108!)· Port Arthur, Texas 77641-108!) 409/983-8195 · 409/983-8222 fax Emaih portarthuredc@eonet.net · http://www.portarthur, com/edc Memo TO'. Mayor, City Council and Cit~_a. nager From: Ike Mills, Executive Director//~"' Date: Apd124, 2003 Re: P.R. No. 12149; Council Meeting Apd129, 2003 Attached is P.R. No. 12149 approving a change order for Contract IV in the amount of $15,406 to Excavator & Constructor as it pertains to the Pod Arthur Business Park as approved by the Section 4A Port Arthur Economic Development Corporation. cc: Mark Sokolow, City Attomey Jim Wimberley, EDC Attorney P. N. No. 12149 04/14/03 bjm RESOLUTION NO. A RESOLUTION APPROVING CHANGE ORDER FOR CONTRACT IV IN THE AMOUNT OF $15,406, AS IT PERTAINS TO THE PORT ARTHUR BUSINESS PARK AS APPROVED BY THE SECTION 4A PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION WHEREAS, on or about September 3,2002 the Section 4A Economic Development Corporation entered into a contract with Excavators & Constructors for $869,316 as it pertains to Contract IV; and WHEREAS, this contract was approved by the City Council per Resolution No.02-299; and WHEREAS, Excavators & Constructors has submitted a Change for the substitution of Order request in the amount of $15,406 drainage valves as denoted in Exhibit ~A"; and WHEREAS, this request for a Change Order, attached hereto as Exhibit "A" has been approved by the Board of Directors of the Port Arthur Section 4A Economic Development Corporation on March 31, 2003 by a unanimous vote; and WHEREAS, Schaumburg & Polk and Bill Diamond have reviewed this request for a change order as denoted in Exhibits ~B" and ~C" NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. true and correct. Section 2. amount of That the facts and opinions in the preamble are That the request for a Change Order in the $15,406 is herein approved as denoted in Exhibit "A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , A.D., 2003, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , City Council , NOES: OSCAR ORTIZ, MAYOR ATTEST: EVANGELINE GREEN, CITY SECRETARY ROVED AS TO ORM: IOUS "IKE MILLS, EDC, EXECUTIVE DIRECTOR APPROVED AS TO FORM: l~r,.~.K T. SOKOBO~, CITY ATTORNEY APPROVED FOR ADMINISTRATION: STEVE FITZGIBBONS, CITY MANAGER APPROVED AS TO AVAILABILITY OF FUNDS REBECCA UNDERHILL, DIRECTOR OF FINANCE EXHIBIT "A" Thursday, January 30, 2003 Schaumburg & Polk, Inc. 8865 College Street, Suite 100 Beaumont, TX 77707 ATTN: Mr. William Hughes,Jr. P.E. RE: Port ^uthur Business Park Contract IV, Flap Valves Dear Sir, As requested, this letter is to confirm conversations concerning a change of material and additional costs involving the Outfall No. 2 flap valves. Through your efforts, a meeung was held, on 12-20-02, with Mr. John Valley of Valve & Equipment Consultants. The Red Valve Series 37G check valves were highly recommended because of the abilit~ to install at any joint location within the ran of pipe and fits inside the pipe, ~ also has very little, if any, maintenance cost. It was also recommended that the upstream end would be the proper locauon. We have received a quotanon for these valve at $8,317.00 each, plus freight of $500.00 each. Plans reqmre 2 valves for a total cost of g.17.634.00. As shown in our letter dated October 24, 2002, the cost of the flap valves, as shown is $4,237.26 and ~s included in our bid. The difference in cost is $13,396.74 and subiect to 49-C of the Contract Genera] Conditions, the contract increase will be $'i5,406.00 Should this meet your approval, please prepare the proper change orders for material change and contract increase. Should you have questions, please call this office. Sincerely, Earl Cooper EXHIBIT "B" Diamond Consulting Economic Development Architecture 11 Gambrel Oak Place Planning The Woodlands. Texas 77380 April 14, 2003 Mr. ]ke Mills Executive Director Port Pathur Economic Development Corporation P.O; Box 1089 Port Arthur, Texas 77640-1089 Re: City Council Meeting to Award Contracts and Change Orders for Business Park Dear I~e, As you tmow, bids for Contracts I and VII were received in January and February respectively. I delayed submitting them for award until they could be considered as one pankage along with Change Order 2 for Contract VI and Agreement letters from the utility companies. As you will recall The March EDC board meeting was delayed several weeks. But these have not been included on either of the two subsequent City Council meeting agendas and are thus still pending. Change Order 2 to Contract VI is now critical. The contractor must receive the alternate valve called for in this change order before he can complete construction of the retention pond and outfall structures. This valve has a lead- time of weeks in order to a/Iow it to be fabricated specifically for our application. The following agreements that were approved by the EDC Board on March 31: Contract VI - Change Order 2 -Substitution of outfall valves + $15,406.00 Contract I- General Requirements - award of the following: Contact for Construction Sign - $1,957.34 to Fast Sign Contract for Temporary Project Sign - $4,125.87 to Fast Signs Contract for Modular Office - $48,893.00 to Eagle Pro Engineering Inc. Contact VIIi Landscaping and Final Grading - award of the following: Contract for construction - Utility Agreements Agreement for Power Services- Gas Service- $597,672.00 to Excavators and Constructors Inc. $351,000.00 with Entergy Not to exceed $165,000 -with Texas Gas In addition to these items we have since uncovered two additional items that may require action by both the EDC Board end City Council. They are: Potential changes to Contract V - Road Improvements as a result of changes in soil moisture content (see Monthly Report for March and April). Additional soil tests are currently underway to resolve concerns and revise paving section and sub grade design if required. Change Order 3 to Contract llI- Underground Utilities - This change order is for revisions in the Jade Road connection to a new efta/re water line being cens~ructed by the City unde:: separate contract. These ph 281 367 7821 fax 281 292 7552 email diaconsult@woddneLatt.net lice Mills April 14, 2003 Page 2 of 2 revisions are the results of changes requested by the City's Utility Director. It and will increase the length of bore under FM 365, require the removal and replacement ora portion of Jade Ave south of FM 365 and add valves and other appurtenances at the connection point. A proposal in the amount of $25,798.50 has been received from E&C Inc and reviewed by our Engineer. This change order is also time critical. I respectfully request that a special meeting be scheduled with the City Council at the earliest practical date. It this is not possible, I request that the city include these items on its next regular council meetiug. If it is possible I also request that a special meeting of the EDC Board be scheduled prior to the Council meeting to consider Change Order 3 to Conh'act HI and (if matters can be resolved in time) any changes m Contract V. If you have any questions please let me know. Warm regards, William E. Diamond I1 Cc: Tim Alexander Bill Hughes EXHIBIT "C" Schaumburg & Polk, Inc. CONSULTING ENGINEERS 8865 College St. Suite I00 Beaumonl. Texas 77707 Phon= (409) 866-0341 FAX /409) 866-0337 February 5, 2003 Mr. William E. Diamond Diamond Consulting 11 Gambrel Oak Place The Woodlands, TX 77380 Re: PAEDC - Port Arthur Business Park Contract IV - Request for Change Order No. 2 Dear Mr. Diamond: Please find attached, one copy of the letter from Excavators & Constructors concerning the substitution of bladder type check valves for the drainage system in lieu of the flap gates originally specified in our plans and specifications. As presented last month at the PAEDC board meeting, the bladder type valves do not require any maintenance agreement for future cleaning. The flal~ gates, however will require the PAEDC to agree to clear debris and sediment from the opening on a regular basis. We recommend approval of an additional $15,406.00 as requested in the attached Excavators & Constructors letter which allows for a credit for the flap gates originally in their contract and the added cost for installation of the bladder type valves plus contractor markup. Again these flap gates were originally specified due to some concerns about the drainage system budget. Since the project has come m under budget, we feel this substitution will most benefit the PAEDC in the long tenn. Please contact me if you have any questions or other concerns in this matter and if you will present this matter to the PAEDC board in the next meeting we will proceed with the execution ora change order once the board has given approval. Sincerely, Schaumburg & Polk, Inc. William R Hughes, Jr, P E Project Manager Attachment Copy to: Ike Mills, Executive Director, Port Arthur EDC PAEDC Project Files cio Diamond Consulting SPt File No. 3602.0