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HomeMy WebLinkAboutPR 12151:BUSINESS PARK SIGNPort Arthur Economic Development Corporation P. O. Box 1089 · Port Arthur Texas 77641-1089 409/983-8195 · 4~c¥983-8222 fax Email: oor~arthuredc(°~eonet.net " http://www, por~ar~hur, com/edc Memo To: Mayor, City Council and City~/~anager From: Ike Mills, Executive Director,~,~ Date: April 24, 2003 Re: P.R. No. 12151; Council Meeting Apd129. 2003 Attached is P.R. No. 12151 approving contract for construction s~gn in the amount of $1,957.34 and temporapj sign in the amount of $4,125.87 as it pertains to the Port Arthur Business Park as approved by the Section 4A Port Arthur Economic Development Corporation awarding the contract to Fast Sign. cc: Mark Sokolow, City Attomey Jim Wimbedey, EDC Attomey RESOLUTION NO. A RESOLUTION APPROVING P. R. NO. 12151 04/14/03 bjm THE AWARD OF A CONSTRUCTION SIGN IN THE AMOUNT OF $1,957.34 AND A TEMPORARY SIGN IN THE AMOUNT OF $4,125.87 TO FAST SIGN FOR THE PORT ARTHUR BUSINESS PARK AS APPROVED BY THE SECTION 4A PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION WHEREAS, the Section 4A Economic Development Corporation advertised for bidders to provide and install project signs for the Port Arthur Business Park signs; and WHEREAS, the bids were received on February 8, 2003 and were reviewed and evaluated by Schaumburg & Polk as well as by Diamond consulting; WHEREAS, the report and recommendations of Schaumburg & Polk and Diamond Consulting are attached as Exhibits "A" and "B"; WHEREAS, the Board of Directors of the Port Arthur Section 4A Economic Development Corporation awarded the construction sign and temporary sign to Fast Signs on March 31, 2003; and WHEREAS, the actions of the Section 4A Economic Development Corporation require the approval by the City Council; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council herein approves the awa. rd of these sign contracts (Construction Sign $1,957.34 and Temporary Sign$4,125.87) to Fast Sign by the Section 4A Economic Development Corporation. Section 3. That a copy of spread upon the Minutes of the City Council READ, ADOPTED AND A~PROVED on this __ day of A.D., 2003, at a Regular Meeting of the City Council of of Port Arthur, Texas, by the following vote: AYES: Mayor , City Council the caption of this Resolution be the City NOES: ATTEST: OSCAR ORTIZ, MAYOR EVANGELINE GREEN, CITY SECRETARY PROVED AS TQr~FORM: /'~/'~ ~----~G~J~IOUS ~IKE - MILLS, ~XECUTIVE DIRECTOR APPRO~D AS TO FO~: 5LARK T, SOKOLOW, CITY ATTOP-NEY APPROVED FOR ADMINISTRATION: STEVE FITZGIBBONS, CITY MANAGER APPROVED AS TO AVAILABILITY OF FUNDS: REBECCA UNDERHILL, DIRECTOR OF FINANCE EXHIBIT "A" Diamond Consulting 11 Gambrel Oak Place The Woodlands, Texas 77380 April 14, 2003 Mr. lke Mills Executive Director Port Arthur Economic Development Corporation P.O. Box 1089 Port AYchur, Texas 77640-1089 Re: City Council Meeting to Award Contracts and Change Order~ for Business Park Dear Ike, As you know, bids for Can~racts I and VII were recdved in January and February respectively. I delayed submitting them for award until they could be considered as one package along with Change Order 2 for Contract VI and Agreement letters t~om the utility companies. As you will recall The March EDC board meeting was delayed several weeks. But these have not been included on either of the two subsequent City Council meeting agendas and are thus still pending. Change Order 2 to Contract VI is now critical. The contractor must receive the alternate valve called for in this change order before he can complete construction of the retantion pond and outfall structures. This valve has a lead- time of weeks in order to allow it to be fabricated specifically for our application. The following agreements that were approved by the EDC Board on March 31: Contract VI - Change Order 2 -Substitution of outfall valves + $15,406.00 Contract I - General Requirements - award of the following: Contact for Construction Sign - $1,957.34 to Fast Sign Contract for Temporary Project Sign - $4,125.87 to Fast Signs Cun~ract for Modular Office - $48,893.00 to Eagle Pro Engineering Inc. Contact VII Landscaping and Final Grading - award of the following: Contract for construction - Utility Agreements Agreement f~r Power Services- Gas Service- $597,672.00 to Excavators and Constructors Inc. $351,000.00 with Entergy Not to exceed $165,000-with Texas Gas In addition to these items we have since uncovered two additional items that may require action by both the EDC Board and City Council. They are: Economic Development Architecture Planning Change Order 3 to Contract 12I - Underground Utilities - This change order is for revisions in the Jade Road connection to a new offsite water line being constructed by the City under: separate contract. These ph281 3677821 fax281 2927552 emaildiaconsult@woridnet, att.net Potential changes to Con~act v- Road Improvements as a result of changes in soil moisture content (see Monthly Report for March and April). Additional soil tests are currently underway to resolve concerns and revise paving section and sub grade design if required. Ike Mills April 14, 2003 Page 2 of 2 revisions are the results of changes requested by the City's Utility Director. R and will increase the length of bore under FM 365, require the removal and replacement ora portion of Jade Ave south of FM 365 and add valves and other appurtenances at the connection point. A proposal in the amount of $25,798.50 has been received from E&C thc and reviewed by our Engineer. This change order is also time critical. I respectfully request that a special meeting be scheduled with the City Council at fl~e earliest practical date. It this is not possible, I request that the city include these items on its next regular council meeting. If it is possible I also request that a special meeting of the EDC Board be scheduled prior to the Council meeting to consider Change Order 3 to Contract III and (if matters can be resolved in time) any changes to Contract V. ffyon have any questions please let me know. Warm regards, ~rilliara E. Diamond 1I Cc: Tim Alexand~ Bill Hughes EXHIBIT "B" Schaumburg & Polk, Inc. CONSULTING ENG]NEERS 8865 College Street, Suite 100 Beaumont, Texas 77707 Phone (409)866-0341 Fax (409)866-0337 January I0, 2003 Mr. Bill Diamond Diamond Consulting 11 Gambrel Oak Place Houston, Texas 77380 RECEIVED E~ONO~P- i]¥~~. -, _ Re: Port Arthur Business Park Recommendation of Award - Re-Bid Contract No. I Dear Mr. Diamond, The second Contract I bid opening was held January 7, 2003 at City Hall in Port Arthur, Texas for "General Requirements" for the proposed Port Arthur Business Park. Bids were received for three separate items that could be awarded either together or individually. This letter includes recommendations for award based upon the results of the competitive bids received and an evaluation of those bids based upon the requirementv of the contract documents. The attached bid tabulation shows that we received a total of three (3) bid proposals and displays the pricing submitted by each bidder for the three base bids. Only one bidder submitted a bid for all three base bid items. A second bidder submitted a price for Base Bid No. 3 only and the third bidder submitted a price for Base Bid Nos. l&2 only. This essentially gave us two bids for each of the three Base Bids. One bidder, Fast Signs, did not submit their price on the requested proposal form with a legal signature;therefore, we requested that they send a copy of the signed proposal form to us to attach with this letter. Recommendation of Award: Base Bid No. 1: This included the scope of work to provide and install the construction sign and we received a low bid from Fast Signs of $1,957.34 and a second bid of $4,547.00 from Eagle-Pro Engineering, Inc. The project budget for the construction sign was $6,000.00, therefore, we recommend award of Base Bid No. 1 to Fast Signs. The sign can be installed within 30 calendar days from award. Base Bid No. 2: This included the scope of work to provide and install the project sign and we received a low bid from Fast Signs of $4,125.87 and a second bid of $7,437.00 from Eagle-Pro Engineering, Inc. The project budget for the project sign was $9,000.00, therefore, we recommend award of Base Bid No. 2 to Fast Signs. The sign can be installed within 30 calendar days from award. Schaumburg & Polk, Inc. Page 2 Mr. William E. Diamond Port Arthur Business Park Base Bid No. 3: This included the scope of work to provide and install the Modular Construction Office & Porches for the project and we received a low bid of $48,893.00 from Eagle-Pro Engineering, Inc. and a second bid of $70,000.00 from Green Construction. The project budget for the office building is $55,000.00, therefore, we recommend award of Base Bid No. 3 to Eagle-Pro Engineehng, Inc. The building can be delivered and installed within 65 calendar days from award. Other Bid items in the original Contract I scope of work include the following list which we recommend to be directly purchased by the Port Arthur EDC as the project progresses: 1) Portable Toilet Service - Project Budget of $2,100.00 2) Non-Potable Water Well - Project Budget of $4,000.00 3) Temporary Security Fencing- Project Budget of $3,000.00 4) Refuse Dumpster Service - Project Budget of $2,400.00 Based upon our review and evaluation of the bids for this project and the information provided by the contractors in their proposals, we respectfully submit these recommendations for your consideration and for approval of the Port Arthur Economic Development Corporation and City of Port Arthur Council. Please advise as to how we are to proceed with Notice of Award at your earliest convenience. Sincerely, Schaumburg & Polk, Inc. William R. Hughes, Jr., P.E. Project Manager Attachments Copy to: Ike Mills, Executive Director - Port Arthur EDC PAEDC Business Park Files c/o Diamond Consulting SPI Project File No. 3602 Schaumburg & Polk, Inc. CONSULTING ENGINEERS BID TABULATION PORT ARTHUR BUSINESS PAP~K CONTRACT I - GENERAL REQUIREMENTs Ea~le-Pro BID DATE: JANUARY 7, 2003 AT 3:00 P.M. Bng±neerin~ Inc. Green Construction Fa~t Sig~s ENGINEER: SCHAUMBURG & POLK, 1NC. 510 Park Street 2211 Oulfway Drive 4108 N. Dowlen Road Suite 100 Port Arthur, Texas Beaumont, Texas Beaumont, Texas 77648 77706 77701 BASE BID NO.I: I LS $4,547.00 $1,957.34 LABOR & EQUIPMENT ] LS $3~247.00 I LS $ 7,437.00 $4,12S.87 TOTAL ,OF ALL BASE BIDS $60,877.0( NO The Bid Proposals submitted have been reviewed: and to the best of m} knowledge this is an accurate OAT : /- tabulation of the Bids received.