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Home My WebLink AboutPR 15287: CIVIC CENTER STAFFINGMemorandum Robert A. "Bob"Bowers Civic Center TO: Stephen Fitzgibbons, City Manager FROM: Adam J. Saunders, Civic Center Director DATE: May 29, 2009 SUBJECT: Proposed Resolution No. P.R. #15287 RECOMMENDATION The Bob Bowers Civic Center recommends the City Council enter into a contract between the City of Port Arthur and WillStaff Worldwide of Beaumont, Texas for temporary staffing at the Robert A. "Bob" Bowers Civic Center. The Civic Center will pay WillStaff Worldwide an hourly fee of $11.36 per WillStaff Worldwide employee. BACKGROUND The Civic Center will, from time to time, need assistance in striking, cleaning and resetting the building for events that are scheduled on consecutive days. A temporary staffing company is needed for this task. The Purchasing Division sent out quotes to ten staffing companies. Six companies responded with WIL.LSTAFF WORLDWIDE of Beaumont, Texas having the lowest hourly quote per employee. The Lake Charles Civic Center was contacted and they do recommend WillStaff Worldwide. The companies responding were: • WillStaff Worldwide of Beaumont $11.36 per hour • Diverse Staff, Inc of Port Arthur $12.00 per hour • Personnel Staffing of Beaumont $12.3 7 per hour • Eagle-Pro Staffing of Beaumont $13.86 per hour • Manpower of Beaumont $12.00 per hour • American Personnel & Temps of Bmt $15.00 per hour BUDGETARY AND FISCAL EFFECT A budget amendment of $4500.00 will be needed. STAFFING EFFECT Supervision by Civic Center staff will be required anytime WillStaff Worldwide employees are working at the Civic Center. SUMMARY The Bob Bowers Civic Center recommends the City Council enter into a contract between the City of Port Arthur and WillStaff Worldwide of Beaumont, Texas for temporary staffing at the Robert A. "Bob" Bowers Civic Center. The Civic Center will pay WillStaff Worldwide an hourly fee of $11.36 per WillStaff Worldwide employee. z.pr15287 P. R. NO. 15287 5/27/09 AS RESOLUTION NO. A RESOLUTION AUTHORIZING A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND WILLSTAFF WORLDWIDE OF BEAUMONT, TEXAS FOR TEMPORARY STAFFING AT THE ROBERT A. "BOB" BOWERS CIVIC CENTER. WHEREAS, periodically the Robert A. "Bob" Bowers Civic Center requires additional temporary staffing for striking, cleaning and resetting the building when events are booked on consecutive days; and WHEREAS, the Purchasing Division sent out quotes to eleven (11) staffing companies; and WHEREAS, six (6) temporary staffing companies responded, with Wi1lStaff Inc. also known as Wi1lStaff Worldwide of Beaumont, Texas having the lowest hourly quote per employee; and WHEREAS, Willstaff Worldwide of Beaumont, TX shall provide temporary staffing to the Civic Center; and WHEREAS, the Civic Center shall pay Wi1lStaff Worldwide $11.36 per hour per employee for this service. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions are true and correct; Section 2. That the City Council of the City of Port Arthur hereby approves the contract between the City of Port Arthur and WillStaff Worldwide for temporary staffing at the Robert A. "Bob" Bowers Civic Center. z.pr15287 Section 3. That the City Council deems it is in the best interest of the City to approve and authorize the City Manager to execute a contract between the City of Port Arthur and WillStaff, Inc. also known as WillStaff Worldwide for temporary staffing at the Robert A. "Bob" Bowers Civic Center in substantially the same form as attached hereto as Exhibit "A". Sect. ion 4. That the Civic Center Director shall not expend more than $4500 during this fiscal year with additional funding to be provided as to be delineated in the budget process for the 2009/2010 fiscal year. Section 5. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of June, 2009, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Council members: NOES: ATTEST: Terri Hanks, City Secretary Mayor z.pr15287 APPROVE"D AS TO FORM: Mark Sokolow, City Attorney APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager P ROVED AS TO FUND AVAILABILITY Rebecca Underhill, Assistant City Manager/Admin APPROVED FOR PURCHASING i ~~ CHASING MANAGER z.pr15287 EXHIBIT "A" NONEXCLUSIVE CONTRACT FOR TEMPORARY STAFFING AT THE BOB BOWERS CIVIC CENTER THIS AGREEMENT, made this 2nd day of June, 2009 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner " or "City "and WILLSTAFF INC. also known as WILLSTAFF WORLDWIDE , a (n)_ Corporation herein acting by and through Sharon Doucet hereinafter called "CONTRACTOR ". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1) The Contractor agrees to perform all the work as described herein and as also described in the attached service agreement: • WillStaff Worldwide shall provide labor to assist Civic Center Staff, under supervision of designated Civic Center staff member, in striking the Civic Center: o Moving, putting away and/or stacking tables o Moving, putting away and/or stacking chairs o Moving and/or putting away other Civic Center items or equipment • Wi1lStaff Worldwide shall provide labor to assist Civic Center Staff, under supervision of designated Civic Center staff member, in cleaning the Civic Center: o Cleaning tables, chairs and/or other Civic Center items or equipment o Cleaning floors, windows and/or walls and other surfaces o Cleaning and restocking restrooms • WillStaff Worldwide shall provide labor to assist Civic Center Staff, under supervision of designated Civic Center staff member, in resetting the Civic Center; o Moving and/or setting up tables o Moving and/or setting chairs o Moving and/or setting other Civic Center items or equipment z.pr15287 • Wi1lStaff Worldwide agrees to provide labor at all hours of the day and night. This might include weekends. • Wi1lStaff Worldwide agrees to provide labor with little notice of request, as long as the request is within two hours of needed time of arrival of temporary employee(s). • Wi1lStaff Worldwide agrees to provide labor for a work period that may be longer than 12 hours. Fees paid by the Civic Center: • For the labor spelled out above, the Civic Center shall pay WillStaff Worldwide $11.36 per hour per employee. Brochures The contractor agrees that the advertised brochure describing its services are true and correct. 2) This agreement is good from June 2, 2009 to June 2, 2010. The City has the option to renew the Agreement for one year thereafter. The City can terminate this agreement with 7 days notice at its convenience. Each party can terminate the contract with 5 days notice for cause. 3) This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 4) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of June , 2009 CITY OF PORT ARTHUR BY Stephen Fitzgibbons, City Manager Signed on the day of June , 2009 CONTRACTOR: WILLSTAFF WORLDWIDE BY: Sharon Doucet, z.pr15287 EXHIBIT "A" TO THE CONTRACT §~'~ TEMPORARY ST W O R L D W I p F AFFING SERVICE AGREEMENT •in consideration of services performed, WiIlStaif Woddwide (WSW) and the Client agree to tht following; 1. WSW wit! provide to Client the services of WSW employees on a temporary basis ("WlilSlaffers") as requested by Client. 2. WSW will designate and provide at na charge to Gient one of WSW s staff to serve as the liaison between WSW and Client In overseeing the implementation of this Agreement 3. WSW will recruit, interview, test, screen, and orient all WitlStafters to be assigned to Gtent's fadli 4. WSW agrees to assume full responsibility far paying the WiIlStaffers, withholding and transmiUin ty Pror to their assignment at Clients fadllty, g payroll faxes, making unemployment contributions, and responding to Calms for unemployment and workers' compensation proceedings involving UVl1lStaffers. WliiStaffers will not be treated as employees of Client for purposes of holidays, vacations, disability, insurance decrease In unemployment taxes and/or workers' compensation insurance will sulomaticallyyraise or Iwv~er the bAl rate by theincryease or decryease. ass or 5• WSW wiii maintain insurance coverage that includes general tlabillty, hired and non-ouvned auto IiabiUty, fidelity bond, state and federal unemployment, and workers' oompensation Insurance. Upon request, we will provide certibcates of insurance delailtng this coverage. 6. WSW will invoice Client weekly for services provided in accordance with the Agreement. Payment will be due upon receipt of the invoicer-At>)r-terns Addendum w111 be a confirmation of a verbal agreement of the Bil Rte aind wtllsbe forwarded~toeaiienton firstause a dnanly twhen t e ra eeor type employee changes. 7. Client acknowledges and agrees that in the event anon-exempt WiIlStaffer works more than fo entitled to compensation at the hourly rate of time and one half for such overtime hours. Client agreeshto reiimburee WSW fokati such overftme [latafter is that WSW pays to Its WiflStafters assigned to Gient p yments 8. CUent will not permit or pose the W111SlaRer to perform any work activities other than those spedfipily set forth in WSW's Order Form. 9. Regardless of the work activities set forth In WSW's Order Form, Client wit! not permit or puss the WiUStaffer to operate any motor vehicle or machinery without first executing a Vehicle or Machinery Operator Release Agreement 10. Client will not permit or pose the WiUSfaffer to handle psh, negotiabtes, or other valuables of any kind other than those spedfiplly set forth In WSW's Order Form. Regardless of the work activities set forth in WSW's Order Form, Client will not permit ar cause the WII15taffer to handle psh, negotiabies, or other valuables without first executing a Money, Valuables and Securities Release Agreement. WSW will process claims arising from dishonesty or misconduct of the WiIlStalfer only if such Gaims are reported directly to WSW by Client within five (5} days after discovery of the occurrence. Client wiii cooperate fully in any investigation and prosecution relating to such claims. 1i, 12. e 0 er o Pat price 13. In the event of in u less receive treatment and trego conduct a avcclde)nt Hues BlaUon. A poster stating taocident pracedur~esl willobeamade available tifor the Gient to ~UStaffer to worksfte. Ali InJured WiilStaffers wBl be drug screened if allowed under State statutes. post at each 14. WSW guarantees Client satisfaction with the empleyee services by extending b CI(enf a one-day (9-hour) guarantee period. If Client does not npUfy WSW of dissatisfaction before the end of the first 8-hour day and permit WSW to replace the WfliStaffer assigned, Gient agrees that the em to for 4 hours. P Yee assigned is satisfactory. Client acknowledges that WSW maintains a four (4) hour minimum. If Client utilizes our services for sass than 4 hours, Clients wilt be bUted i 5. l3Yfr~rfnote~~•.'-~--- - ~~ ------ - • - ployee of or an independent co left t~ient or a related t:ompany tar a period of days after this assignment ends or al intervle iehever Is later, without s written approval. A breach of this provision, with SW's approval, witi enUUe WSW b f e rate of one 196) per thousand dollars of the em to ee's annuallz e a wnversfion fee e mt conversion fee is 51,000. if C11ent transfers ~e services of WiIlStaffer to anotphera maximum of 35 a annualized com pensatian • personnels i 16. WSW pays Its WiIlStaffers on Friday for the period ending the previous Friday. WSW's pay period starts on Saturda 17. The terms of this Agreement w111 commence as of the date shown below and wiN canUnue in effect thereafter until canceled by etthe tlparty in writing. This Agreement wiii apply solely to the location shown bebw unless agreed upon In writing. No oral statement will modify or affect the toregoing tears and conditions. 18. A d era an o e con the Pew-boalyl2na. o u r a ~ i1a 19. Spedal Conditions: 1 ~. ~,~- ACKNOWLEDGMENT: I am the authorized representative of the Client and I understand and agree to the terms set forth above. If not signer personatiy, then our verbal a reement to the above terms wtil be binding on both arties. CLIENT INFORMATION: Client Name Client Address WW 3025 Page 1 Rev 4/03 Dale City State Zip Date EXHIBIT "B" TO THE CONTRACT WillStaff Will Opportunities... vv,,,~rarr worldwide, a growing national staffing company, has been successfully matching dependable, skilled employees with companies in need of assistance in reaching their goals. We listen to determine your exact needs, then recruit and screen all employees to find those that Fit your positions. Company Information: Locations in numerous states including: AL, AR, CA, FL, GA, lL, 1N, KY, lA, MO, MS, NC, NJ, NV, NY, 01C, PA, TN, and TX. Corporate Office located in Monroe, Louisiana. Over-the-top package of insurance coverage with the highest limits in the industry from anly A++ rated companies. OSHA Authorized Trainers on staff. Member of the National Association of Personnel Services and the American Staffing Association. Offer benefits to temporary assignment workers that include: medical and dental coverage, short-term disability, life insurance, 401 K, direct deposit, vacation and holiday pay. WitlStaff Will Provide... Workforce Flexibility Keeping pace in today's competitive marketplace requires companies to adapt quickly to meet demands.lNillStaff's service options provide you with the the workforce flexibility you need to adjust staffing levels as business and satiety Temporary /Project Employees -Short or long term assignments for one person or 100 people, our employees are guaranteed to meet your specific -- Temp-to-Hire Employees -Evaluate potential full-time employees on fihe MEMBER job before placing them on your company's payroll. Direct Hire -Looking for afull-time employee? We wilt find the right person l~ for your team and your company. AmericanSc~ingAssociatian Lake Charles - ~ ~.akeshore ®rive / 337-433-3®~3