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Home My WebLink AboutPR 12160:WT. REHAB PROJECT MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: FROM: DATE: SUBJECT: Steve Fitzgibbons. City Manager Daniel Shepherd, Director of Utility Operations April 17, 2003 Proposed Resolution No. 12160 COMMENTS RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 12160 amending the contract for engmeenng services for the water line rehabilitation project. BACKGROUND: In July, 2001, the City Council awarded a contract to Arceneaux & Gates Consulting Engineers. Inc. for professional services related ro the waterline replacement project. This resolution will approve an amendment to the contract for additional professional services for the acquisition of approval to perform portions o f this project in wetland areas through the Nationwide Permit(s/from the United States Army Corps of Engineers. The amount of this change is $24.900.00. It should be noted ho;vever, if the United States Army Corps of Engineers requires an individual permit for this work, an additional increase of $20, 100.00 will be required. BUDGET/FISCAL EFFECT: Funds for this amendment are to be made available in account no. 427-1626-532.53-00, Project No. 427002 STAFF/EMPLOYEE EFFECT: None. SUMMARY: Approval of Proposed Resolution No. 12160 is recommended. /aw P. R. No. 12166 04122/03 jb RESOLUTION NO. A RESOLUTION AUTHORIZING THE APPROVAL OF A ADDITIONAL SERVICES AS IT PERTAINS TO THE CONTRACT FOR PROFESSIONAL SERVICES TO ARCENEAUX & GATES IN CONNECTION WITH THE WATER LINE REHABILITIATION PROJECT IN THE AMOUNT NO'[ TO EXCEED $45,000 (FUND NO. 427- 1626-532.53-00, PROJECT NO. 427002) WHEREAS. the City Council approved a contract for Professional Services on July 24, 2001, by Resolution No. 01-203 between the City of Port Arthur, Texas and Arceneaux & Gates Consulting Engineers. Inc. in the amount of Four Hundred Thirty Eight Thousand Four Hundred Eighty Three Dollars ($438,483.00) for engineering services related to waterline replacement; and WHEREAS, the Consultant has requested authorization in the amount not to exceed $45,000 to perform additional services for the water system improvement project in order to obtain a Nationwide Permit(s) or an individual permit from the United States Army Corps of Engineers as it pertains to wetlands; and WHEREAS, the Consultant has provided a Letter of Request for said additional services dated April 2, 2003 and attached as Exhibit "A", outlining the proposed cost of additional services of up to $45,000; and WHEREAS, the Director of Utility Operations and the Assistant Director of Utility Operations have reviewed said request with the project consultant and concur with the need for the additional services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur be and is hereby authorized and directed to approve the additional services for the wetlands study and permit acquisition in the amount not to exceed $45.000 and are authorized to execute the proposal attached hereto as Exhibit "A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of ., A.D., 2003, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , City Council , NOES: OSCAR ORTIZ, MAYOR ATTEST: EVANGELINE GREEN. CITY SECRETARY APPROVED AS TO FORM: MARK T. SOKOLOW, CITY ATTORNEY APPROVED FOR ADMINISTRATION: STEPHEN FITZGIBBONS, CITY MANAGER APPROVED: DAN SI-¢EPHERD, [~IREGTOR OF UTILITIES APPROVED AS TO AVAILABILITY OF FUNDS: REBECCA UNDERHILL DIRECTOR OF FINANCE EXHIBIT 6~A99 ARCENEAUX & GATES Consulting Engineers, Inc. Engineers · Surveyors · Planners April 2. 2003 Mr. Daniel Shepherd, Director of Water Utilities CITY OF PORT ARTHUR P.O. Box 1089 Port Arthur, Texas 77641-1089 APR 9 2003 CiTY OF PT. ARTHUR UTILITY OPERATIONS-ABM. RE: REQUEST FOR CHANGE ORDER ADDITIONAL ENVIRONMENTAL SERVICES IN CONNECTION WITH WATER LINE REHABILITATION PROJECT Job No. 0~I=CPA-230 Dear Mr. Shepherd: We recently met to discuss the need to provide additional services under the terms of our contract with the City for the water system improvement project. In particular, the additiona services will be required in order to obtain a Nationwide Permit(s) from the US Army Corps of Engineers (USACE) for the construction of certain segments of the proposed water system totaling 16,000 feet and located along State Highway 87 near the Gulf Intracoastal Waterway. The proposed additional services consist of conducting a wetland delineation study, survey and mapping, and preparation of documentation required by the USACE in order to obtain a Nationwide Permit for the utility construction. All work will be conducted in accordance with the methods described in the Wetland Delineation Manual. The scope of additional services is described below: SCOPE OF ADDITIONAL SERVICES Review previously published soil data published by the U.S. Department of Agriculture, Natural Resource Conservation Service, to determine the types of surface soils expected to be confirmed by on-site soil analysis. Review historical aerial color and black/white photographic enlargements for selected years. Infrared color photographs will be analyzed for the presence of wetland signature color distortions. Information for all photographic interpretation will be compared to locate recurring sites where wetland signatures are present. One Turtle Creek Square 3501 Turtle Creek Dr~ve, Suite 102 Port Adhur, Texas 77642 (409) 724-7888 FAX (409) 724-1447 Mr. Dan Shepherd CITY OF PORT ARTHUR April 2, 2003 Page Two Inspect the property under the field procedures outlined in the 1987 Manual for Wetland Determination by the U.S. Army Corps of Engineers. Transects will be performed across the property, perpendicular to the nearest watercourse. Samples of vegetation, soils, and hydrology indicators will be taken at each change in topography or vegetation. Vegetation samples will be evaluated ant recorded at each sample area. Upland vegetation will be verified, I:or it is as significant as wetland vegetation in the determination process, nspection of the property for evidence or lack of wetland hydrology will De performed at each sample area. Soil samples will be evaluated at each test site for their hydric and non-hydric characteristics. Non-hydric soils verify upland status and are as significant as hydric soils in the determination process. As many as 50+ sample sites, evaluating vegetation, soil, and hydrology criteria, may be necessary. Upon completion of the site reconnaissance and in-office analysis of the stucly data. the boundaries of the area determined to be Jurisdictional Waters of the United States will be plotted on a scaled map. We will flag the jurisdictional wetland areas and the ordinary high water mark. Prepare a scaled map to show wetland areas, wetland type, and the limits of Jurisdictional Waters. Based upon field data collected and cross- section measurements, taken while performing site reconnaissance, each Jurisdictional area will be depicted with the following information: (1) size and shape; (2) surface area calculation (acres); and (3) combined total wetland and Jurisdictional Water area calculations for the entire subject tract. Prepare a final report. The report will include a discussion of methodology used to delineate the tract, site findings, copies of all historical information reviewed such as USGS topographical maps, NRCS soil survey maps, aerial photographs, site photographs, USACE routine data sheets, and a wetland delineation mao. Jurisdictional Wetland areas encountered within the proposed area will be assessed to determine the type of Section 404 permit that will be required. We will then prepare, based upon the above findings, the appropriate Section 404 Nationwide and 401 Permit, along with the required conceptual mitigation plan, Threatened and Endangered Species survey, archeological review and alternative analysis, for submittal to the Corps of Mr. Dan Shepherd CITY OF PORT ARTHUR April2,2003 Page Three Engineers for approval consideration. We will also attend two (2) meetings with the regulatory agencies including site verification with the USACE, during the permit approval process. SCHEDULE The schedule for completion is estimated at 60-90 days. The project completion schedule is the goal of all parties but does not reflect unusual delays due to major, unpredictable or unforeseen delays, modifications to the scope of work based upon actual findings, or upon additional requests by governmental review. COMPENSATION We propose to be compensated on the basis of rates established in our Contract for Professional Services in an amount not exceeding Twenty-four Thousand Nine Hundred Dollars ($24,900.00). If however, the USACE requires an individual permit, the additional work required for that service will require a budget increase to Forty-five Thousand Dollars ($45,000.00) If this Proposal meets with your approval, please indicate your acceptance in the spaces provided below. We will consider this acceptance as our authority to begin work for preparing a Nationwide Permit and will do so within five (5) working days. We appreciated the opportunity to be of continuing service to the City of Port Arthur and look forward to a favorable response. Should you have any questions or require additional information, please don't hesitate to contact our office. PROPOSED BY: ACCEPTED: ARCENEAUX & GATES CONSULTING ENGINEERS, INC. BY: R~ux, TITLE: President/CEO CiTY OF PORT ARTHUR BY: TITLE: [N~'ne] DATE: April 2, 2003 DATE: