HomeMy WebLinkAboutPR 22401: AMENDING RES. 21-525 PERTAINING TO THE PURCHASE OF A TRAILER HYDRO-SEEDER City of ort rthu Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 09, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager 7 From: Flozelle Roberts, EIT,MEng, MBA, Director of Public Works/ �4 RE: P.R.No. 22401 —Amending Resolution 21-525 pertaining to the purchase of a Finn LF120 Trailer Hydro-Seeder(Bio Cover Sprayer) Introduction: Proposed Resolution No. 22264 seeks City Council's approval to amend resolution 21-525, which authorized the purchase of a Finn LF120 landfill trailer hydro-seeder(bio cover sprayer), for the Landfill from Romco Paving Equipment of Houston, Texas, under Buyboard Contract Number 597-19 in the amount of$79,620.00. Background: City Council approved resolution 21-525, which was approved on December 20, 2021, authorized the purchase of a Finn LF120 landfill trailer hydro-seeder in the amount of $74,319.00. Upon receipt of the purchase order, the vendor informed staff that the cost of the hydro-seeder increased and is now $79,620.00. The cost differential deems this amendment to resolution 21-525 necessary for the purchase of the required equipment at the Landfill. Budget Impact: Funding is available in the Capital Reserve Account—625-50-000-8522-00-00-000. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Recommendation: It is recommended that the City Council approves the purchase of the Finn LF 120 Hydro- Seeder(bio cover sprayer) from Romco Paving Equipment of Houston, Texas, in the amount of$79,620.00 through Buyboard Contract Number 597-19. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.22401 02/09/2021 MEG/JM Page 1 of 3 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 21-525 AS IT PERTAINS TO INCREASING THE PURCHASE PRICE OF A FINN LF120 HYDRO-SEEDER(BIO COVER SPRAYER)FROM ROMCO PAVING EQUIPMENT VIA BUYBOARD CONTRACT 597-17, BY $5,301.00 TO A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $79,620.00. FUNDING IS AVAILABLE IN THE CAPITAL RESERVE ACCOUNT 625-50-000-8522-00-00-000. WHEREAS,the City Council approved Resolution 21-525 dated December 20,2021,which authorized the purchase of a Finn LF120 hydro-seeder from Romco Paving Equipment of Houston, Texas,through BuyBoard Contract 597-17, in the not to exceed amount of$74,319.00; and, WHEREAS, upon receipt of the purchase order, the vendor informed staff that the equipment's cost increased by$5,301.00 to a new total of$79,620.00 as shown in Exhibit A; and, WHEREAS,it is deemed necessary to amend Resolution 21-525 to authorize the increase in the purchase price of the Finn LF120 hydro-seeder from Romco Paving Equipment of Houston, Texas; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Council hereby authorizes the City Manager to amend Resolution 21-525 as it pertains to increasing the purchase price of the hydro-seeder from$74,319.00 to a new total not to exceed amount of$79,620.00; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Council. P.R.22401 02/09/2021 MEG/JM Page 2 of 3 READ,ADOPTED,AND APPROVED,this day of ,2022 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman"Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia eno, Esq., City Attorney tLas P. R.22401 02/09/2021 MEG/JM Page 3 of 3 APPROVED FOR ADMINISTRATION: Ron Burton, City Manager Flozelle C. Roberts, EIT, MEng, MBA, Director of Public Works (;1L Clifton illiams, CPPB, Purchasing Manager Kandykc„,„1., , ,,,„,1) Daniel nterim Director of Finance P. R. 22264 Exhibit A ii (ROM(0 PAVING EQUIPMENT 8450 Breen Road Houston, TX 77064 Justin Thomas January 26, 2022 City of Port Arthur Cell: (409) 549-6718 Via Email: iustin.thomas@portarthurtx.gov ROMCO Equipment is pleased to quote through Buyboard Contract 597-19 ONE FINN LF120 Landfill Hydro-Seeder Engine: Yanmar 3TNV88C-DYEM, 35.1 hp 3 Diesel Engine Tier 4Final Water cooled Operation: Tower Platform with Guard Rails Tank size: 1,180 Gallon liquid capacity/ 1,000 gallon working capacity Pump: 170 GPM @ 100 psi Centrifugal Pump Pump drive: Over Center Clutch, Pump drive independent of agitator operation Agitation: mechanical paddle agitation and liquid recirculation Agitator drive: reversible, variable speed hydraulic motor drive Discharge distance: up to 180 ft. Nozzles: [1] wide fan, [1] narrow fan, [2] long distance Trailer Mount: with Heavy duty axles, high flotation tires, and 20" hitch extension Hitch: Standard pintle hitch [2-5/16" ball upon request] Other: Engine and fuel tank skid plates, full deck railings Warranty: Standard Full Machine—24 Months/2,000 Hours Options: Hose Reel Package hydraulic hose reel, 200' x 1-1/4" hose [300 psi], nozzles, valve NEW LF120 List Price $ 83,920. Less 1% Buyboard Discount ($840). Less Additional Discount ($ 3,460). TOTAL PRICE $ 79,620. Sincerely, Atl \/ David Zuehlke ROMCO Paving Representative Cell: (713) 725-7456 dzuehlke@romco.com