HomeMy WebLinkAboutPR 22406: PURCHASE OF ONE MINI EXCAVATOR Cal. of vrt rthu�r Tc•.t ; www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 22, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, Water Utilities Director RE: PR 22406—Purchase of One Mini Excavator for Water Utilities Department Introduction: The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase one(1)John Deere 35G mini excavator from Shoppa's John Deere of Beaumont,Texas through the BuyBoard Purchasing No. 597-19 in the amount of$43,731.17 from Account No. 625-40- 000-8522-00-00-000, Equipment. The mini excavator to be purchased will be utilized by the Utilities Department's Wastewater Conveyance Division to replace and repair old and deteriorated sewer lines City-wide.Unit No. 1335 has reached the end of its useful life and needs to be replaced per the Capital Equipment Schedule in the 2021-2022 Budget. Background: The mini excavator to be purchased will be utilized by the Utilities Department's Wastewater Conveyance Division to replace and repair old and deteriorated sewer lines City-wide. Unit No. 1335 has reached the end of its useful life and needs to be replaced per the Capital Equipment Schedule in the 2021-2022 Budget. Budr et Impact: The mini excavator to be purchased has a Buyboard purchasing quote of $43,731.17 from Shoppa's John Deere of Beaumont, Texas, and will be paid out of Account No. 625-40-000- 8522-00-00-000, Equipment. Recommendation: It is recommended that City Council approve the City Manager to purchase the mini excavator, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. No. 22406 2/22/22 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)JOHN DEERE 35G MINI EXCAVATOR FROM SHOPPA'S JOHN DEERE OF BEAUMONT, TEXAS THROUGH BUYBOARD CONTRACT NO. 597-19, FOR THE WATER UTILITIES DEPARTMENT FOR USE IN THE REPLACEMENT OF WATER LINES BY THE WASTEWATER CONVEYANCE DIVISION IN THE TOTAL AMOUNT OF $43,731.17; FUNDS ARE AVAILABLE IN WATER UTILITIES ACCOUNT NO. 625-40-000-8522-00-00-000, EQUIPMENT. WHEREAS,mini excavators are used in the replacement of sewer pipes in the City of Port Arthur; and, WHEREAS, Wastewater Conveyance unit no. 1335 has reached the end of its useful life, which is scheduled to be replaced per the Capital Equipment Schedule in the 2021-2022 Budget; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as BuyBoard Cooperative Purchasing Program, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program("Buyboard"); and, WHEREAS, the Water Utilities Department has solicited a BuyBoard Purchasing Program quote for one(1)John Deere 35G Mini Excavator,as delineated in our Purchasing Policy; and, WHEREAS, the quote from BuyBoard Contract No. 597-19, through Shoppa's John Deere of Beaumont,Texas provided the bid attached as EXHIBIT"A",meeting our specifications. P. R. No. 22406 2/22/22 bw Page 2 of 3 NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT ARTHUR: THAT,City Council hereby authorizes the purchase of one(1)John Deere Mini Excavator from Shoppa's John Deere of Beaumont, Texas through Buyboard in the amount of$43,731.17; and, THAT, funding for this equipment is provided for in Account No. 625-40-000-8522-00- 00-000, Equipment; and, THAT,a copy of the caption of this resolution be spread upon the minutes of City Council. READ, ADOPTED, AND APPROVED THIS day of 2022 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary P. R. No. 22406 2/22/22 bw Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Ti eno Ronald Burton City Attorney City Manager APPROVED AS TO THE AVAILABILITY APPROVED FOR ADMINISTRATION: OF FUNDS: , D ,,,„.,j) Kandy Dani 1 Calvin Matthews, P.E. Interim Director of Finance Water Utilities Director Nt. (t/t. Clifton Williams, CP B Purchasing Manager &/ EXHIBIT A (Quotes) 0 JOHN DEERE SHOPPA'S © JOHN DEERE Quote Summary Prepared For: Prepared By: CITY OF PORT ARTHUR Todd Peveto 300 WACO AVE Shoppa's Farm Supply, Inc. PORT ARTHUR, TX 77640 9135 College Business: 409-983-8160 Beaumont, TX 77707 Phone: 409-842-1128 tpeveto@shoppas.com Quote Id: 26084120 Created On: 15 February 2022 Last Modified On: 22 February 2022 Rs.•y 113 o �.� (c),3 c c-1 5 Cj —� - /9 Expiration Date: 29 April 2022 Equipment Summary Selling Price Qty Extended JOHN DEERE 35G Compact $43,731.17 X 1 = $43,731.17 Excavator Equipment Total $43,731.17 Quote Summary Equipment Total $43,731.17 SubTotal $ 43,731.17 Est. Service Agreement Tax $ 0.00 Total $43,731.17 Down Payment (0.00) Rental Applied (0.00) Balance Due $43,731.17 Salesperson : X Accepted By : X Confidential 0 JOHN DEERE SHOPPA'S Selling Equipment © JOHNDEERE Quote Id: 26084120 Customer: CITY OF PORT ARTHUR JOHN DEERE 35G Compact Excavator Equipment Notes: BUY BOARD CONTRACT 597-19 Hours: Stock Number: Code Description Qty 0050FF 35G Compact Excavator 1 Standard Options-Per Unit 3125 Rubber Track 1 4145 Suspension Seat-Vinyl 1 7110 Standard Arm 1 8150 ROPS/ FOPS Canopy 1 Dealer Attachments BYT10966 18 in. (457 mm) Heavy Duty Bucket; 1 2.8 cu. ft. (0.080 cu. m) (4 Teeth Included) FREIGHT 1 SET UP 1 Confidential