HomeMy WebLinkAboutPR 22409: HEATER INSTALATION AT 101 AND 103 HO MILLS City of Port Arthur
Transit Department
Memorandum
To: Ronald Burton, City Manager
From: Ivan Mitchell, Transit Director
Date: February 20, 2022
Re: P.R. 22409—Heater Installation at 101 and 103 HO Mills
Nature of Request: P.R. 22409 request authorization for the City Manager to execute change orders
No. 1 and 2 with the Construction Managers of Southeast Texas (CMOST) to replace the heaters
at equipment services two (2) maintenance shops located at 101 and 103 HO Mills increasing the
contract amount by $4,035.00 to a new contract amount not to exceed $37,435.00.
Background: The City's vehicle and equipment maintenance facility located at 101 and 103 HO
Mills has two (2) shops for maintaining service vehicles and various equipment. Currently, the
shops lack sufficient heaters for the staff to effectively complete their jobs hence the shop is
extremely cold when the temperature drops.
In order to remedy this deficiency, I met with the CMOST to conduct a site review and develop a
scope of work that would resolve this problem. CMOST submitted a proposal to install six (6)
bay door and four (4) ceiling heaters. In addition, an electrician and plumber will retool the
electrical and gas lines that are connected to the new heaters. It should be noted that one (1)
heater in the shop is functional and will be retained.
Resolution No. 21-372 authorized the City Manager to execute an agreement with the
Construction Managers of Southeast Texas (CMOST) to replace interior heaters at equipment
services two(2) maintenance shops located at 101 and 103 HO Mills. Upon commencing the gas line
connection to the newly installed heaters the plumbers discovered several issues with the lines that had
to be addressed at a cost of$4,035.00. The issues have been repaired via change orders No. 1 and 2.
Recommendation: It is recommended that the City Council approve proposed P.R. 22409,
authorizing the City Manager to execute change orders No. 1 to 2, to replace interior heaters at
equipment services two (2) maintenance shops located at 101 and 103 HO Mills increasing the
contract amount by$4,035.00 to a new amount not to exceed $37,435.00.
Budgetary/Fiscal Effect: The funds for this project are in the Equipment Services Building
Renovation Capital Project account 307-21-049-8512-00-10-000; Project BU0010 CON.
P.R. No. 22409
2/20/202 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE
ORDERS 1 AND 2 FOR THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND CONSTRUCTION MANAGERS OF SOUTHEAST TEXAS OF PORT ARTHUR,
TEXAS INCREASING THE CONTRACT AMOUNT BY $4,035.00 TO A NEW
CONTRACT AMOUNT OF $37,435.00, THE EQUIPMENT SERVICES BUILDING
RENOVATION CAPITAL PROJECT ACCOUNT 307-21-049-8512-00-10-000; PROJECT
BU0010 CON.
WHEREAS, pursuant to Resolution No. 21-372, the City Council authorized the City
Manager to enter into a contract with the Construction Managers of Southeast Texas
(CMOST)to replace interior heaters at equipment services two (2) maintenance shops located
at 101 and 103 HO Mills in an amount not to exceed $33,400.00; and,
WHEREAS, upon commencing the gas line connection to the newly installed heaters
the plumbers discovered several issues with the lines that had to be addressed at a cost of
$4,035.00; and,
WHEREAS, Equipment Services is recommending that the City of Port Arthur by its
City Manager approve Change Orders 1 and 2 for a net project increase of$4,035.00 to a new
contract amount not to exceed$37,435.00, as delineated in Exhibit"A"; and,
WHEREAS, CMOST has completed the project satisfactorily and has been accepted by
the Equipment Services Department of the City of Port Arthur, Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute Change Orders 1 and 2 for a
net project increase of $4,035.00 to a new contract amount not to exceed $37,435.00 with
Construction Managers of Southeast Texas (CMOST) of Port Arthur, Texas,to replace heaters at
Equipment Services two (2)maintenance shops located at 101 and 103 HO Mills, in substantially
the same form as attached hereto as Exhibit"A".
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of A.D. 2022 at a
Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
P.R. No. 22409
2/20/202 IM
Mayor:
Councilmembers:
NOES:
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Urd
al Tizeno, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
307-21-049-8512-00-10-000, BU00 0 CON
Ronald Burton Kandy Dan.el
City Manager Interim Director of Finance
Clifton Williams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R. No. 22409
2/20/202 IM
Exhibit "A"
• Construction Managers
of Southeast Texas, LLC
225 HIGHWAY 365-PORT ARTHUR,TEXAS 77640-PHONE(409)736-9010-FAX(409)7369020
December 28,2021
Ivan Mitchell
City of Port Arthur
103 H 0 Mills Blvd.
Port Arthur, Texas
Re: Heater Replacement at Fleet Maintenance
Buildings
Change Proposal No.01:
Ivan:
Please find below the additional cost to tie in the existing gas line for the 6 smaller heaters that was found to
be cut. Included in this proposal is also pressure testing the existing gas line and has been figured on us being
able to use the city lift that is on site. If additional issues are found once the line is pressure tested these items
would result in additional cost.
• Cost to tie in gas line and perform pressure test: $1,312.50
Sincerely,
Construction Managers
of Southeast Texas,LLC
Jose Cardenas
Project Manager
CC:Bruce Reyes-CMOST
Construction Managers
a, Southeast Texas, LLC
225 HIGHWAY 365-PORT ARTHUR,TEXAS 77640-PHONE(409) 736-9010-FAX(409)7369020
February 16,2022
Ivan Mitchell
City of Port Arthur
103 H 0 Mills Blvd.
Port Arthur,Texas
Re: Heater Replacement at Fleet Maintenance
Buildings
Change Proposal No.02R:
Ivan:
Please find below the final cost for the additional work that was required to get the heaters operational and fix
the leaks for the increased gas pressure.
• Install Gas Pressure regulator on large heater $510.00
• Make tie in on existing piping and connect heater in parts $1,312.50
Room.
• Repair leak on one fitting and replace gas valves on all unit $900.00
heaters as they would not hold pressure
Total $2,722.50
Sincerely,
Construction Managers
of Southeast Texas,LLC
Jose Cardenas
Project Manager
CC:Bruce Reyes—CMOST