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Home My WebLink AboutPR 22414: APPROVING CHANGE ORDER NO. 1 TO CONTRACT WITH FACILITIES AND MAINTENANCE www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 20, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 22414—Change Order No. 1 to the Contract with SETEX Facilities and Maintenance for the Construction of a Spray Park, Soccer Field and Volleyball Court at 5200 7th Street(Formerly Lakeview Pool) Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R.No. 22414 authorizing Change Order No. 1 to install a water heater and drains,to the contract between the City of Port Arthur and SETEX Facilities and Maintenance,LLC of Beaumont,Texas for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (formerly Lakeview Pool) increasing the contract amount by$8,815.00 for a new contract amount of$886,503.86. Background: Pursuant to Resolution 21-264, the City Council awarded a contract to SETEX Facilities and Maintenance,LLC of Beaumont,Texas for the construction of a spray park,soccer field and volleyball court at 5200 7th Street(formerly Lakeview Pool).A water heater and drains need to be installed in the restroom at the location. SETEX Facilities and Maintenance, LLC submitted Change Order No. 1 for the installation of a water heater and drains in the restroom through Buyboard Cooperative Purchasing Contract Number 581-19. Budget Impact: Funding in the amount of$8,815.00 is available for this purpose in Account Number 307-25-067-8525- 00-10-000 Project Number PR0003. Recommendation: It is recommended that the City Council approve P.R. No. 22414 authorizing Change Order No. 1 to install a water heater and drains,to the contract between the City of Port Arthur and SETEX Facilities and Maintenance, LLC of Beaumont, Texas for the construction of a spray park, soccer field and volleyball court at 5200 76 Street(former Lakeview Pool)increasing the contract amount by$8,815.00 for a new contract amount of$886,503.86. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R.#22414 02/20/2022 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1, TO INSTALL A WATER HEATER AND DRAINS, TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SETEX FACILITIES AND MAINTENANCE LLC OF BEAUMONT, TEXAS, THROUGH BUYBOARD COOPERATIVE PURCHASING PROGRAM CONTRACT NUMBER 581-19 FOR THE CONSTRUCTION OF A SPRAY PARK, SOCCER FIELD AND VOLLEYBALL COURT AT 5200 7TH STREET (FORMELY LAKEVIEW POOL) INCREASING THE CONTRACT AMOUNT BY $8,815.00 FOR A NEW CONTRACT AMOUNT OF $886,503.86; FUNDING AVAILABLE IN ACCOUNT NUMBER 307-25-067-8525-00-10- 000 PROJECT NUMBER PR0003 WHEREAS, on June 22, 2021, pursuant to Resolution No. 21-264, the City Council awarded a contract for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (formerly Lakeview Pool) to SETEX Facilities and Maintenance, LLC of Beaumont, Texas in the amount of$877,688.86; and, WHEREAS, the City Council approved an amendment changing the cooperative purchasing program to Buyboard Cooperative Contract Number 581-19 pursuant to Resolution No. 21-330; and, WHEREAS, a hot water heater and drains need to be installed in the restroom at the facility; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Buyboard, a purchasing cooperative, as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"); and, WHEREAS, SETEX Facilities and Maintenance, LLC of Beaumont, Texas submitted Change Order No. 1 for the installation of a hot water heater and drains in the restroom in the P.R.# 22414 02/20/2022 ca amount of$8,815.00 attached hereto as Exhibit "A" for a new contract amount of$886,503.86; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR TEXAS: Section 1. THAT the facts and opinions in the preamble are true and correct. Section 2. THAT the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 1 for the installation of a hot water heater and drains in the restrooms in the amount of$8,815.00 attached hereto as Exhibit "A" for a new contract amount of$886,503.86. Section 3. THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED THIS day of , A.D., 2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Thurman 'Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary P.R.# 22414 02/20/2022 ca APPROVED AS TO FORM: li- ,C.e GO11-61-ALly t*) 1 al Tizeno sq. City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: g (A.. ,-.\---v 1) C _A_../"\.."--P Kandy Daniel Interim Director of Finance ( 16 , 164114,-,_ Clifton W liams, CPPB Purchasing Manager EXHIBIT "A" CHANGE ORDER NO. 1 ORIGINAL AGREEMENT DATE: June 22, 2021 PROJECT DESCRIPTION: Spray Park, Soccer Field and Volleyball Court at 5200 7th Street CHANGE IN SCOPE: Water heater and drains CHANGE TO CONTRACT AMOUNT: ORIGINAL CONTRACT PRICE: $877,688.86 CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER):S877,688.86 The Contract Amount due to this CHANGE ORDER will increase by: $8,815.00 The new CONTRACT AMOUNT including the CHANGE ORDER will be: $886,503.86 ORIGINAL CONTRACT DAYS: 180 NEW CONTRACT DAYS: 180 SIGNED AND AGREED TO on the_day of , 2022. SETEX Facilities & Maintenance, LLC Print Name: Title: SIGNED AND AGREED TO on the_day of , 2022. CITY OF PORT ARTHUR BY: RON BURTON CITY MANAGER 8 SETE C CONSTRUCTION CORP. ` . �s - ,, ` 'Strength in Construction" Mailing Address: LA License#70090 P.O. Box 20678 Beaumont, Texas 77720-0678 2/23/2022 City Of Port Arthur 0 (409)842-8181 444 4th St I 1 (409)842-2274 Port Arthur,Texas 77640 A setex@setexconstruction.corn . setexconstruction.com Project: "Lakeview Splash Pad" Subject: "CO#1 Water heater" General Contracting Dear Chandra Construction Management We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on local CCI and coefficient of.89. Design-Build Proposal Recap: Job Order Contracting • Furnish 20 gallon water heater(Estate Commercial) • Furnish and install all copper water lines Facilities Maintenance • Install emergency drains • Insulate all water lines with aluminum jacket Commercial Total Price $8,815 Industrial Government Exclusions: Unforeseen items beyond specified scope listed above,overtime,and liquidated damages. Healthcare We estimate approximately Ten(10)working days to complete upon material delivery. Infrastructure This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293 at your Corporate convenience to discuss this estimate. Education Respectfully submitted, SETEX Construction Corp. Performing Arts Historical Brian Shipp General Superintendent ' r'' " - -:, , Beaumont Nacogdoches Port Arthur ' .Established 1990 --..,