HomeMy WebLinkAboutPR 22417: PURCAHSE OF 1 MDEIUM SIZED EXCAVATOR C'irt-of
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INTEROFFICE MEMORANDUM
Date: February 22,2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director !y—
RE: P.R. 22417—Purchase of One Medium Sized Excavator for Water Utilities
Department
Introduction:.
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
one(1)John Deere 85G medium sized excavator from Doggett John Deere of Beaumont,Texas
through the BuyBoard Purchasing No. 597-19 in the amount of$120,213.89 from Account No.
625-40-000-8522-00-00-000,Equipment.The medium sized excavator is a new purchase for the
Wastewater Conveyance Division per the Capital Equipment Schedule in the 2021-2022 Budget.
The equipment to be purchased will be utilized by the Utilities Department's Wastewater
Conveyance Division to replace and repair old and deteriorated sewer lines City-wide.
Background:,
The equipment to be purchased will be utilized by the Utilities Department's Wastewater
Conveyance Division to replace and repair old and deteriorated sewer lines City-wide.
Budget Impact:.
The equipment to be purchased has a Buyboard purchasing quote, Contract No. 597-19, of
$120,213.89 from Doggett John Deere of Beaumont,Texas,and will be paid out of Account No.
625-40-000-8522-00-00-000,Equipment.
Recommendation:..
It is recommended that City Council approve the City Manager to purchase the medium size
excavator, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982,6743
PR No.22417
2/22/22 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF ONE (1) JOHN DEERE 85G MEDIUM SIZED
EXCAVATOR FROM DOGGETT JOHN DEERE OF
BEAUMONT, TEXAS THROUGH BUYBOARD
CONTRACT NO. 597-19, FOR THE WATER
UTILITIES DEPARTMENT FOR USE IN THE
REPLACEMENT AND REPAIR OF SEWER LINES BY
THE WASTEWATER CONVEYANCE DIVISION IN
THE TOTAL AMOUNT OF $120,213.89; FUNDS ARE
AVAILABLE IN WATER UTILITIES ACCOUNT NO.
625-40-000-8522-00-00-000,EQUIPMENT.
WHEREAS, excavators are used in the replacement of sewer pipes in the City of Port
Arthur; and,
WHEREAS, this medium size excavator is a new purchase for the Wastewater
Conveyance Division per the Capital Equipment Schedule in the 2021-2022 Budget; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as BuyBoard
Cooperative Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, the Water Utilities Department has solicited a BuyBoard Purchasing
Program quote for one (1) John Deere 85G Medium Sized Excavator, as delineated in our
Purchasing Policy; and,
WHEREAS,the quote from BuyBoard Contract No. 597-19,through Doggett John Deere
of Beaumont, Texas provided the bid attached as EXHIBIT"A",meeting our specifications.
PR No. 22417
2/22/22 bw
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT, City Council hereby authorizes the purchase of one (1) John Deere 85G medium
sized excavator from Doggett John Deere of Beaumont, Texas through Buyboard Contract No.
597-19 in the amount of$120,213.89; and,
THAT, funding for this equipment is provided for in Account No. 625-40-000-8522-00-
00-000, Equipment; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of
2022 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 22417
2/22/22 bw
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Othl eht- btietfl
• alecia Tiz no Ronald Burton
City Attorney City Manager
APPROVED AS TO THE AVAILABILITY APPROVED FOR ADMINISTRATION:
OF FUNDS:
Kand Daniel Calvin Matthews, P.E.
Y
Interim Director of Finance Water Utilities Director
e.)} (A,J,6�
Clifton Williams, CPPB
Purchasing Manager
I
EXHIBIT A
(Quote)
SALES QUOTATION )O G G ETT
Salesperson:John Grass 4355 West Cardinal Drive
Cell: 4094993275 Beaumont,TX 77705
E-mail: john.grass@doggett.com Main Line:(409)842-1754
Fax Line:(713)674-0305
Customer: City of Port Arthur Make: John Deere
Contact: Darrell Harmon Model: 85G
Phone: (409)983-8557 Stock#: N063853
PO# Serial#: 038346
Date: 02/22/2022 Expires: 02/21/22
Year: 22 85G excavator Hours: 1
Quantity Code Description Retail Price
0081FF 85G EXC WIAUX HYD $119,950.00
3205 SHOES 600MM,24"STEEUWIBLAD
7060 6'11"(2.12M)ARM WIBKT CYL
9775 LESS REAR VIEW CAMERA
BuyBoard#597-19
Machine Discount wimin.2000hr PM Purchase $Rental Credit Applied $
0 hour Preventative Maintenance Contract $0.00
Machine Sale Price S119,950.00
TRADE#1 YEAR: MAKE:MODEL: DESCRIPTION:SERIAL: HOURS: Rental Interest $0.00
Down Payment $0.00
TRADE#2 YEAR:MAKE:MODEL:DESCRIPTION: SERIAL:HOURS: TRADE IN +PAYOFF(if applicable) $0.00
WARRANTY TYPE MONTHS HOURS DOC FEES(Non-JD Lender) $0.00
FULL 60 6000 SUB TOTAL $119,950.00
Preventive Maintenance DOCUMENT FEES(JDF ONLY) 50.00
MONTHS HOURS II TOTAL Without Tax( 5119,950.00
PM 0 Applicable Tax/Insurance $263.89
Total': $120,213.89
Financin• O•Lions:
Retail Note HPY Lease HPY Lease
Annual Retail Rate Term Monthly Note Monthly Lease Pmt Residual Monthly Lease Pmt Residual
12
24
36
42
48
54
60
72