HomeMy WebLinkAboutPR 22418: PURCAHSE OF 4 GVWR TRAILERS City of 7
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 22, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: P.R. 22418—Purchase of Four(4) 14,000 GVWR Trailers for Water Utilities
Department
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
four(4) 14,000 GVWR Trailers from Jones Trailer Sales of Beaumont, Texas in the amount of
$26,000.00 from Account No. 625-40-000-8522-00-00-000, Equipment. The four (4) 14,000
GVWR Trailers are to be per the Capital Equipment Schedule in the 2021-2022 Budget. The
equipment to be purchased will be utilized by the Utilities Department in the daily operations.
Background:
The four(4) 14,000 GVWR Trailers are to be per the Capital Equipment Schedule in the 2021-
2022 Budget. The equipment to be purchased will be utilized by the Utilities Department in the
daily operations.
Budget Impact:
Three (3)quotes have been solicited for the equipment to be purchased with Jones Trailer Sales
of Beaumont, Texas being the lowest bidder.
Recommendation:
It is recommended that City Council approve the City Manager to purchase four (4) 14,000
GVWR Trailers, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 22418
2/22/22 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE FOUR (4) 14,000 GVWR TRAILERS FOR THE
WATER UTILITIES DEPARTMENT FROM JONES TRAILER
SALES OF BEAUMONT, TEXAS, IN THE TOTAL AMOUNT
OF $26,000.00. FUNDS ARE AVAILABLE IN ACCOUNT NO.
625-40-000-8522-00-00-000,EQUIPMENT.
WHEREAS, the Water Utilities Department routinely uses various equipment that
requires trailering to get to the worksite for maintenance of the Water Distribution and
Wastewater Conveyance systems throughout the City; and,
WHEREAS, the Acting Utility Operations Manager has solicited quotes for a 14.000
GVWR Trailer, as delineated in our Purchasing Policy; and,
WHEREAS, there are no known Port Arthur vendors for this equipment, and the quote
from Jones Trailer Sales, of Beaumont, Texas provided the lowest and best bid meeting the
specifications (Exhibit"A").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the City Council hereby authorizes the City Manager to purchase four(4) 14,000
GVWR Trailers from Jones Trailer Sales, of Beaumont, Texas, in the total amount of
$26,000.00; and,
THAT, an authorized representative of Jones Trailer Sales shall sign this resolution
agreeing to the terms thereof; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
PR No. 22418
2/22/22 bw
Page 2 of 2
AYES: Mayor •
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
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Sherri Bellard alecia izeno
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Ronald Burton Kandy Dani(
City Manager Interim Director of Finance
- f�f
Calvin Matthews, . . Clifton Williams, CPPB
Water Utilities Director Purchasing Manager
AGREED TO:
Jones Trailer Sales
EXHIBIT "A"
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EXHIBIT " B"
2/16/22.7 02 AM Mail-Darrell Harmon-Outlook
JONES TRAILER SALES
8313 SOUTH KIL ARNEY DRIVE
BEAUMONT,TEXAS 77705
PH.409-722-6639
FAX 409-729-9171
E MAIL jts4171@gt.rr.com
CELL 409-540-6563
PRICE QUOTE
02-15-2022
Darrell Harmon—Gty of Port Arthur,Tx_
Darrell.harmon @ portarthurtx_Rov
83 x 18 bumper pull lowboy trailer
2 7/8'pipetop
2-7k electric brake axles(14000#GVWR)
5'channel frame and wrap tongue
3'channel crossmembers
12k spring loaded jack
2 5/16'coupler
Diamond plate heavy duty fenders
LED flush mounted lights
Spare tire with spare tire mount
235/16 8 lug 10 ply radial tires
5 foot stand up ramps with footings and spring assist
#2 treated wood floor
$6500.00
4-6 week delivery
https://outlook.office365.com/mail/inbox/id/AAMkAGZmMzc1 Y2U3LWQyMDMtNDU4Yy 1 iNDQyLTJjNjEyMDkwMmU2MgBGAAAAAABj2jWGXyw7T1Hi... 111