HomeMy WebLinkAboutPR 22366: UPDRADE OF THE LEACHATE ELECTRICAL PANELS AT THE LANDFILL City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 08, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton,City Manager
eitt
From: Flozelle C. Roberts, EIT, MEng, MBA, Director of Public Work W
RE: P.R.No. 22366—Upgrade of the leachate electrical panels at the andfill
Introduction:
This agenda item seeks City Council's authorization to purchase new leachate electrical panels
at the Landfill.
Background:
Leachate,rain water that filters through the wastes at the landfill, must be collected and
disposed of via a pumping system in accordance with state and federal regulations. The
system's containers and electrical components, which include stainless steel outer doors, a
disconnect switch,a level meter,and conduit, require replacement. Staff requested quotes for
the replacement material from three (3)vendors, and Quest Services, LLC of Ferris, Texas,
presented the lowest quote of$34,047.96.
Budget Impact:
Funding is available in the Other Contractual Services, account number 403-50-320-5470-00-
00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council approves P.R. 22366 authorizing the replacement of
the leachate panel materials for the Landfill by Quest Services, LLC of Ferris,Texas.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.22366
02/08/2022 meg/JM
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT WITH QUEST, LLC. OF FERRIS, TEXAS FOR THE
UPGRADE OF THE LEACHATE PANELS AT THE CITY'S LANDFILL
SYSTEM, WITH A PROJECTED BUDGETARY IMPACT AMOUNT OF
$34,047.96.FUNDING IS AVAILABLE IN THE SOLID WASTE LANDFILL
OTHER CONTRACTUAL SERVICES ACCOUNT NUMBER 403-50-320-
5470-00-00-000.
WHEREAS, the City of Port Arthur Landfill generates leachate that requires collection
and disposal via a pumping system; and,
WHEREAS,the pumping system's containers and electrical components, which includes
stainless steel outer doors, a disconnect switch, a level meter, and conduit require replacement;
and,
WHEREAS, city staff solicitated and received three (3) quotes for the replacement
material,and Quest Services,LLC of Ferris,Texas,provided the lowest and most responsive quote
of$34,047.96 (see Exhibit A); now,therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City Manager to
execute a contract,in substantially the same form,attached hereto as Exhibit"B",with Quest,LLC
of Ferris, Texas for the upgrade of leachate electrical panels and various components, with a
projected budgetary impact amount of$34,047.96; and,
THAT. a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R.22366
02/08/2022 MEG/JM
Page 2 of 3
READ, ADOPTED AND APPROVED this the day of ,
A.D. 2022 at a meeting of the City of Port Arthur, Texas by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
, S111-4tiAlrd- 41- 64cl/
Valecia Ti eno, Esq. Ronald Burton
City Attorney City Manager
P. R.22366
02/08/2022 MEG/JM
Page 3 of 3
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Kel
Interim Director of Finance
Flozelle C. Roberts, EIT, MEng, MBA
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
P. R. 22366
02/08/2022 MEG/JM
Page 4 of 4
EXHIBIT "A"
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P. R.22366
02/08/2022 MEG/JM
Page 4 of 4
EXHIBIT "B"
CONTRACT FOR REPAIRS TO LEACHATE ELECTRICAL PANEL SYSTEMS
THIS AGREEMENT,made this day of , 2022,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Quest Services, LLC
a limited liability corporation herein acting by and through
hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be 90 days from start date on Notice to Proceed. The
City can terminate this contract at its convenience which includes, but is not
limited to, funding not being available in any budget cycle with thirty (30) days
written notice.
2. The Contractor will perform work as specified in the attached contract documents.
3. During the term of this Contract,the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of
Contractor in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the not to exceed
sum of$34,047.96.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Bid/Quote/Estimate
c) Notice of Award
d) Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first above written.
A- 1
Signed on the day of 2022.
ATTEST CITY OF PORT ARTHUR
BY
Sherri Bellard, Ronald Burton,
CITY SECRETARY CITY MANAGER
Signed on the day of 2022.
WITNESS: CONTRACTOR:
QUEST SERVICES,LLC
By
Print Name: Print Name:
Title:
A-2
Quest, LLC getvic Estimate
4142 FM 660
Ferris,TX 75125 Date Estimate#
es
1/17/2022 1050-2181
Name/Address
City of Port Arthur Landfill
4732 West Hwy Texas 73
' Beaumont,TX 77705
Project
Site Assessment Jul...
Description Qty Rate Total
January 2022 REVISED ESTIMATE WITH UPDATED PRICING:
July 2021 Site Assessment at City of Port Arthur Landfill:
As requested per Justin Thomas.Travel to site to evaluate risers for
any needed repairs/maintenance.
LCR-42:
Needed repairs at riser location:
-new stainless steel outer door
-new complete disconnect switch
-new level meter
-conduit needs to be sealed
LCR-43:
Needed repairs at riser location:
-new stainless steel outer door
-new complete disconnect switch
-new level meter
-conduit needs to be sealed
LCR-44:
Needed repairs at riser location:
-new break out box
-conduit needs to be sealed
-door gasket(ants)
LCR-44B:
Needed repairs at riser location:
-new break out box
-conduit needs to be sealed
-door gasket(ants)
QUEST appreciates your business! Subtotal
Sales Tax (0.0%)
Total
Page 1
_' ► Quest, LLC Estimate
4142 FM 660
Ferris,TX 75125 Date Estimate#
WVices
<-0 1/17/2022 1050-2181
Name/Address
City of Port Arthur Landfill
4732 West Hwy Texas 73
Beaumont,TX 77705
Project
Site Assessment July...
Description Qty Rate Total
LCR-45:
Needed repairs at riser location:
-new break out box
-conduit needs to be sealed
-replace door gasket(ants)
LCR-46:
Needed repairs at riser location:
-new stainless steel panel
-new conduit-rewired power source
—motor/pump end/transducer
Mobilization 1 1,500.00 1,500.00T
Labor Principal 1 4,500.00 4,500.00T
Per Diem 1 2,000.00 2,000.00T
Electrical 1 5,500.00 5,500.00T
Materials 1 17,547.96 17,547.96T
Misc Materials:If needed as per e-mail request 1 3,000.00 3,000.00T
*Pricing DOES NOT include any freight costs.
*Tax not included-tax exempt certificate required.
*Pricing valid for thirty(30)days from estimate date.
OI lEST appreciates your business!
Subtotal
Sales Tax (0.0%)
Total
Page 2
Opri Quest,LLC Estimate
t 4142 FM 660
,,,"...4j1
Ferris, TX 75125 Date Estimate#
getvices,e
1/17/2022 1050-2181
Name/Address
City of Port Arthur Landfill
4732 West Hwy Texas 73
Beaumont,TX 77705
Project
Site Assessment July...
Description Qty Rate Total
----µ—CHANGE ORDER----
January 17,2022
>Increased price of Mobilization from$1,200.00 to$1,500.00.
(+$300.00)
>Increased price of Labor-Principal from$4,000.00 to$4,500.00.
(+$500.00)
>Increased price of Per Diem from$1,800.00 to$2,000.00.
(+$200.00)
>Increased price of Sub Contractor from$4,000.00 to$5,500.00.
(+$1,500.00)
>Increased price of Parts from$14,247.85 to$17,547.96.
(+$3,300.11)
>Added 1 Parts.(+$3,000.00)
Total change to estimate+$8,800.11
QUEST appreciates your business!
Subtotal $34,047.96
Sales Tax (0.0%) moo
Total $34,047.96
Page 3