HomeMy WebLinkAboutD. REJECT BIDS FOR 1-TON TRUCK (TRANSIT) - REBID SAMECITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
06-08-09 Recommendation To Reject The Bids and Approval to Rebid 1 of 2
For The Purchase O[ A One-Ton Pick-Up Truck For The
Transit Department.
RECOMMENDATION:
The Transit Department recommends the City Council reject the bids received form Philpott
Motors of Nederland, Texas in the amount of $52,987.00 and Tommie Vaughn Motors of
Houston, Texas in the amount of $44,966.00 for the purchase of a One-Ton Pick-Up Truck
for the Transit Department and re-bid the same.
BACKGROUND:
The Transit Department along with the City's Purchasing Division advertised for bids in the
Port Arthur News on April 19, 2009 and Apri126, 2009. On May 08, 2009 the City received
and opened two (2) bids on the purchase of one (1) 2009 Ford F350 Lariat Super Crew
Cab/Super Duty Truck. The two (2) bids received were from the following vendors:
Bidder Delivery Davs Bid
(1) Philpott Motors ..............................90-120..................................$52,987.00
Nederland, TX. ..$44 466.00*
(2) Tommie Vaughn Motors ...................50-70........................... ,
Houston, TX. *Note: Noa Compliant Bid
The two (2) bids received where evaluated and reviewed by the Transit staff and found the bid
submitted by Tommie Vaughn Motors of Houston, Texas was non compliant with the
specification provided by the Transit Department for this procurement. Their bid was for an
entirely different 2009 model Ford Super Crew Cab/Super Duty Truck. Upon speaking with
Mr. Gary Jacobs, Fleet Sales for Tommie Vaughn Motors regazding bid clarification he stated
that he had. error_ed with_ the truck model_propos_ed and the_bid priciri~ submitted _Philpott ___ _
Motors of Nederland, Texas submitted a bid that was compliant with the specification but was
deemed to high with no other bids to compaze and evaluate their pricing. The Transit
Department recommends the City Council reject the bids received and approve the re-
advertising and re-bid for aOne-Ton Pick-Up Truck.
Prepared by: Disposition by Council Processed:
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Approved by:
( )Approve ( )Other (Describe) City Secretary
Date:
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Page
Date: Reference No. Subject
06-08-09 Recommendation To Reject The Bids and Approval to Rebid 2 of 2
For The Purchase Of A One-Ton Pick-Up Truck For The
Transit Department.
BUDGET/FISCAL EFFECT:
Approval of this bid rejection will not affect the Department's budget.
STAFF/EMPLOYEE EFFECT:
No anticipated effect on staffing is expected with this action.
SUMMARY:
The Transit Department recommends the City Council reject the bids received from Philpott
Motors of Nederland, Texas in the amount of $52,98'7.00 and Tommie Vaughn Motors of
Houston, Texas in the amount of $44,966.00 for the purchase of a One-Ton Pick-Up Truck
for the Transit Department and re-bid the same.
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Tom Kestranek
Tr anager
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Shawna Tubbs
Purchasing Manager
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Deborah-Echols -
Director of Finance
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Approved by:
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( )Other (Describe) I City Secretary
Date:
Director of Planning