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Home My WebLink AboutH. ALL-PHASE ELECTRIC COMPANY - PURCHASE UNINTERRUPTIBLE POWER SYSTEMCITY OF PORT ARTHUR, TEXAS MAYOR AND CITY COUNCIL COMMUNICATIONS Date: Reference No. Subject 6/10/2009 Recommending appr~ ~e anPao~t for $17 941517 n ~tem~ptible 1 of 1 power system(iJPS) RECOMMENDATION: Information Technology recommends City Council approves payment of $17,941.17 to All- Phase Electric Supply Company of Groves, TX for an miintetruptible power system (UPS), to be used to support the City's computing and networking resources. BACKGROUND: The current UPS is no longer adequate for the devices used to provide computing and networking services. The current UPS is not fully functional and is unable to handle the load requirement of the devices. Several devices aze currently without UPS support and are at risk of damage and data loss in the event of a power failure. The following three quotes were obtained for the cost of a new UPS: Vendor Cost All-Phase Electric Supply Company $17,941.17 Groves, TX Rexel Surnmers $19,299.00 Beaumont, TX CED -Beaumont $19,837.69 Beaumont, TX BUDGET/FISCAL EFFECT: Funds for this purchase aze available in the 2008-2009 Finance Department, Information Technology Division budget account 001-1034-515.92.00. STAFF/EMPLOYEE EFFECT: None SUMMARY: Information Technology recorrtmends City Council approve payment of $17,941.17 to A - Phase Electric Supply Company of Groves, TX for an uninterruptible power system (UPS), to be used to support the City's computing and networking resources. Fay Yo g Information Technology Manager Shawna Tubbs Purchasing Manager ,~ =_~~' Deborah Echols Director of Finance Prepared by: Disposition by Council: Processed: Approved by: ( )Approve ( )Other (Describe) City Secretary Date: Butch From: "Bryan Domingue" <bdomingue@smrgulfcoast.com> To: <butch@portarthur.net> Sent: Saturday, April 25, 2009 10:16 PM Attach: 120 vt PDU.pdf, S5K Manual.pdf Subject: UPS and PDU Butch, while our investigation of your UPS needs did not reveal the exact load we did find load connected to a non-working 6 KVA unit and tea 1.4KVA units. Farther it was found that some load was not connected to any UPS and fed directly from utility power. In our discussions we agreed that scaling up the UPS to accommodate future loads was important. That is why we suggest utilizing the Sola HeviDuty S5K series UPS. This UPS can accommodate future growth and has a myriad of features you can utilize now and in the future. The most relevant feature to your current needs is the ability to maintain the UPS batteries while the unit is operational, a multitude of alarms and indicators to alert you of the health and operation of the system along with the UPS's capabilities to grow with your needs. The S5K's robust platform makes it uniquely suited for your needs fora reliable UPS system for years to come Our suggested unit is as follows; Model # SSK812N9A6 12KVA On-Line UPS with 3 power modules, 1 control module and 9 batteries Run time at half load is 63 minutes The PDU's we discussed were two 30 receptacle units however the most we make in 120vt is 24. So we offer the following: Power Distribution Unit -Manufactured by Rittal 3 each Model #9970-847 Rittal Vertical 120vt, 24ea 5-20R 3 each Model #9970.814 Rittal Power cord, 3 meters Attached you will find information on the UPS and the PDU's. If you have any questions please let me know. Bryan Domingue SMR Gulf Coast Line Card: httn'//wwwsmr,gulfcoast com/SMRlinecard.gdf Phone 409-658-3435 email bdomi_aaue_~smrgulfcoast,com 4/27/2009 CED - BEAUMONT SLNIN : 03 5 5 PP.GE : 1 QUOTE .~: 1010220 4935 WASHINGTON BL:JD. INSLt4N: 0004 TE: 4/2B/09 DP BY: TO$Y . FO$: SHIP POINT REV #: 001 BEP_7MONT, TX- 77 707 PREPAID FRT: - REV DATE: 9/28/09 CCNTP.CT: TOBY CUS FO #: BUTCH GRDER FOR CUS # 07-16890 JOB NAME: CITY OF PORT ART HUR wwix*iYx+ttt*iwrt****xixxtf tw Y CONFIRMED_ ORDER * P 0 BOX 1069 * "NOT AN INVOICE" + PORT ARTHUR +++x+wrtixxYrtx t++t******iwxrt TX i76c0 USA PRICE FER EXT AMT LN QTY MFR CATALOG DESCRIFTION UPS S5KB12N9A6 12 KVP. ON-LINE UPS 16209.56 E 18,209.56 O1 1 MISC 02 UPS IS FREIGHT ALLOWED 03 PRICE INCLUDES FACTORY STP.RT UP 0a SOL.~. HEAVY DUTY nRP.ND VERTICAL 120VT,24EA 464.21 E 1,452.63 5-20R OS 3 MISC RITTAL 9970.847 3 METERS POWER CORD 56.50 E 175.50 p6 3 MISC RITTAL 9970-814 , 07 FLUS FREIGHT ON RITTAL pc -UFS- ?-5 WEEY. DELIVERY Og -RITTAL- STOCK TO 2 WEEKS DELIVERY TOTAL 19,837.69 `~ ~~~~~', ah ~~~~ .. ,~ n „ ~~~rl~f_G~~f±~~ S~R1,'fCES Cf1./fSiQ~~ iii+x*Yk}++i+itrtrt+rt%wr+tt++}+iwiixiriS%*+T++}++wwwwwwxitx+Y++i++YYw+Yx+%Y+*t++}wiw*itirtTxiw%it++ PLEASE NOTE: THIS IS A CONFIRMATION OF YOUR ORDER. "THiS ZS NOT AN INVOICE". PRICES k x ARE CONFIRMED AND BF.SED ON T_HE ABOVE REFERENCED QUOTE. THIS ORDER IS SUBJECT TO YOUR ACCEPTANCE OF T9E P.TTACHEb TERMS AND CONDITIONS STATED IN THIS WRITTEN ACKNOWLEDGEMENT + * OF ORDER, WE N~?KE NO REPRESENTA?IONS WITH RESPECT i0 COMPLIANCE WITH JOB SPECIFICATIONS. i i*iYtYYi+i}ii}+wtwiiYt'kx}++}i+*i+iiti*%'%YT*T}i}iiiiiiiirYi%TY{i}+}+tiwiiw%i iY:Y Y+++++4i tYT#iwiiii CUSTOh1ER COPY ALL-P':iASE ELECTP,IC SUPPLY CO. 5300 WE5T PARKWAY GROVES, TX 77619 (4C9)962-56;8 FAX(40°)952-0083 CONTACT: RM ORDER FOR CUS # 59-68557 PORT ARTHUR CITY OF P.o. sox ic69 PURCHASING FORT ARTHUR TX 71642 USA 409-983-8167. LN QTY NFR CATALOG Si~NN : 8 93 2 INSLPUN: 8943 EY: RM FOB: SHIP POINT FRT: PREPAID DESCRIPTION O1 1 SOi.A SSKD12N9A6 12 AVA ON-LINE UPS p2 3 RIT 9910-847 VERT 120VT 03 3 RTT 9970-814 POWER CORD 3 METERS Oq INCLUDES ~STAP.T-UP CHARGE PAGE: 1 QUOTE #: 1022213 DATE: 4/29/09 REV #: 000 REV DATE: 4/29/09 CUS PO #: BUTCx JOB NAME: Y.h*yyk#*ik*i***w***i*iii*i4* * CONPZR*6ED ORDER y * "NOT AN INVOICfi" +*****h**twk4ik*****h*k*kaki PRICE PER EXT AMT 7.6369.17 E 16,369.17 464.00 E 1.392.00 60.00 E 180-00 TOTAL 17,941.17 k tYytyytyt*'f'***tyf**4**k******{*k****k*****k*k*****h**k*tt***k*kRk*t*w*tk*tttttktktt**t***thhkttk * PLE.hSE NOTE: THIS IS A CONFIRMATION OF YO'i7R ORDER. "THIS IS NOT AN INVOICE". PRICES t * PRE CONFIRMED AND BASED ON THF_ AaOVE REFERENCED QUOTE. THIS ORAFR ZS SUAJFCT TO XOUR * ACCEPTAIJCE OF THE ATTACHED TERMS AND CONDITIONS STATED IN THIS P*RITTEN ACICNOwLEDGEMENT * h OF ORDER, wE MARS NO REPF,ESENTATIONS WITH RESPECT TO COMPLIANCE WZTH JOb SPECIFICATIONS. ****!'1+4*t}{+:~+****+}}*t`1}*ttkhl*ttth**hykkth**h*****kt*ttktn**thy***}**h*!,*k**khwwt4ih *at w***ih CVSTOMER COPY SUMMERS I:LEt:1 PIl AL <l l`f 1.1 I:~ Rexel Summers 3025 Milam Beaumont, TX 77701-4810 (409) 832-9924 TO l i`Il.( 01 1'0~- L' ~. QUOTATION ^ Rexel Summers ^ Rexel Summers 2803 East Napoleon 209 Southpark Road, Suite G Sulphur, LA 70664-3706 Lafayette, LA 70508 (318}625-8653 (318) 839-0050 J08 NAME 8 LOCATION RE ER TO QUOTATION dy ~~ (~~) X83-~a$~ N0 DATE / Page No.~of1 ... ......... ... Ise Ie,m~ inn conditions set fodh below and on reverse. This constitutes an offer to sell, Prices tlo not include any present or luNre sales.use, excise. ~alue~adaed orslrtulanazo, S ubjecl to approval by Seller of Buyer's credll worthiness, the acceptance of which is expressly matle cpndilional on 6uyer'S agreement to the and where applicable, such taxes shall be billed as a seDarale item and paid by 1 e uyer. Standard Terms aoeaGOns.llrep esenlaf o snorhaapreemenls Imadevcr enteredlsnglo pdplolo brlllhe specif¢ gwtal onsconlypanty increase or decrease~n quanlaiea u vilely al the All proposals, neg g option of Seller. Seller assumes no responsibility jor quoted materials meeting any job this quoWlion whether verbal or written, are exGUded and void. Unless olhelwiu slal_d, ecitications of requirements unless specifically so slatetl in its written quotation. This quotation expires thirty (31)) days tmm the tlale hereof antl maybe modited, changed 5P MASTER FORM #3103 BEA 12!99 or withdrawn by Seller prier l0 any acceptance.