HomeMy WebLinkAboutPR 15305: GRASSHOPPER LAWN SERVICE - MOWING AREA "A"Memo To: Steve Fitzgibbons, City Manager /~o~ From: Lawrence Baker, Director of Community Services ~~~Y" Date: June 3, 2009 Re: P. R. N0. 15305 -AUTHORIZING THE RENEWAL OF CONTRACT TO GRASSHOPPER LAWN SERVICE FOR GRASS-CUTTING SERVICES OF PRIVATELY-OWNED AND CITY-OWNED DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA D COMMENT RECOMMENDATION: Staff recommends that the City Council adopt P. R No. 15305, authorizing the Mayor and City Manager to authorize the renewal of a contract between the City of Port Arthur and GRASSHOPPER LAWN SERVICE, for the contract amount of • 0~ 0043 oer square foot for mowing privately-owned and City-owned developed property in Area D. Area D is that area of the City of Port Arthur roughly bounded on the north by Fhghway 73, on the east by Duff Drive, on the south by Lakeshore Drive, and on the west by Woodworth Boulevard/U. S. Highway 69, but also includes Foster, Highland Heighu and Fairlea Additions. BACKGROUND: On June 5th, 2007 the City Council approved Resolution # 07-255 for GRASSHOPPER LAWN SERVICE was the lowest and best bidder to wit for the mowing of developed lots in Area D for the amount of 40 0043 ver square foot This contract was for one year with the City's option to renew for two (2) additional years. This will be the second extension. The contractor has been providing good service and has met the terms of his contract with the City. BUDGET AND REVENUE IMPACT: Adoption of [his proposed resolution will not require a budget amendment. Funds are available in Account No.001-1401-551.59-00. STAFF LEVEL IMPACT: Adoption of this proposed resolution will have no effect on current staffing level. SUMMARY: Staff recommends that the City Council adopt P. R No. 15305, thereby authorizing the Mayor and City NTanager to execute a one year extension of a contract with GRASS_ H_ OPPER LAWN SERVICE for the mowing of grass on privately,owned (where owners have failed to maintain the propen}~ and City--owned developed property m Area D. The contractor w-ill submit proof of insurance. RS P. R No. 15305 06/03/09 RS FOR " REQUESTED BY: LAWRENCE BAKER, COMMUNITY SERVICES DIRECTOR AMINISTRATIVE •~ PURPOSE: TORENEWAGRASSCUTTINGCONTRACTFOR CUTTING OF PRIVATELY & CITY-OWNED USE '~ DEVELOPED PROPERTY IN AREA D •~ LOCATION: TARHEE NORTH BY HWY 73, ON TH OE~DEB ON ONLY •• DUFF DR., ON THE SOUTH BY LAKESHORE DR., AND ON THE WEST BY WOODWORTH :~ BLVD/U. S. HWY 69, BUT ALSO INCLUDES :: FOSTER, HIGHLAND HEIGHTS AND .. FAIRLEA ADDITIONS RESOLUTION NO. A RESOLUTION AUTHORIZING THE RENEWAL OF A CONTRACT WITH GRASSHOPPER LAWN SERVICE FOR GRASS CUtTINGSERVICES OFPRIVATELY-OWNEDAND CITY-OWNED DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA D, TO BE CHARGED TO ACCOUNT NO.001-1401-551.59-00. WHEREAS, pursuant to Resolution No. 07-255, the City of Port Arthur awarded a bid to Grasshopper Lawn Services from June 25, 2007 to June 25, 2008; and WHEREAS, the contract contained an option to renew the agreement for two (2) additional years; and WHEREAS, pursuant to Resolution No. 08-238, the City Council approved the fustyear renewal for an additional one (1) year period beginning June 28, 2008 thnr June 28, 2009. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions of the preamble are tme and correct. Section 2. That forthe purposes of this Resolution, AreaD is that area of the Cityof Port Arthur roughly bounded on the north by U. S. Highway 73, on the east byDuff Drive, on the south by Lakeshore Drive, and on the west by Woodworth Boulevard/U. S. Highway 69, but also includes Foster, Highland Heights, and Fairlea Additions. 1 P. R No. 15305 05/21/07 RS Section 3. That for the purposes of this resolution, a developed lot is defined as a lot or parcel of land which has one or more buildings on it and a vacant lot is defined as a lot or parcel of land with no buildings on it. Section4. That the City Council deems it in the bestinteresttorenewthecontractwithGrasshoytxr Lawn Service for an additional (1) year period begimiutg June 28, 2009 thru June 28, 2010. This is the second and final year. Section 5. That the contractor shall sign a copy of the resolution agreeing to the terms thereof. Section 6. That a copyof the caption of this Resolution be spread upon the Minutes of the CityCounciL READ, ADOPTED, AND APPROVED this thel6th day of tote, A.D., 2009, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: MA Councilmembers ATTEST: QTY SECRETARY APPROVED FOR ADMINISTRATION: CITY MANAGER MAYOR APPROVED TO FORM: CITY A [ oN behk+.F OF) i~ t~~ DI CTOR OF COMMUNi t r ~r:t<vl~,c.' 2 P. R No. 15305 06/03/09 RS APPROVED AS TO AVAILABILITY OF FUNDS: DIRECTOR OF FINAN ~ ~~ ,~,.~, , PURCHASING AGEM AGREED TO: CON'I'RACI'OR DATE