HomeMy WebLinkAboutPR 22448: INTERLOCAL AGREEMENT UPDATE WITH SETRRS _ ,
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INTEROFFICE MEMORANDUM
Date: March 21, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Robert L. Havens, Deputy Fire Chief/Deputy EMC
RE: PR 22448 —Southeast Texas Regional Radio System (SETRRS) Interlocal
Agreement Update
Introduction:
PR 22448 is an update to our current Interlocal Agreement(ILA)which establishes the City of
Port Arthur as a stakeholder member of the Southeast Texas Regional Radio System
(SETRRS). The only change from our current existing ILA is the establishment of a
Stakeholder Executive Committee that will be responsible for holding quarterly meetings with
the System Manager to keep abreast of system processes, planning, membership, monitoring,
and budgeting issues.
Background:
The Southeast Texas Regional Radio System(SETRRS) is the 800/700 MHz radio system that
provides for interoperable P-25 compliant communications to all public safety entities
throughout our region. This system provides a communication platform that allows our Public
Safety agencies to directly communicate with any other P-25 compliant resources providing
emergency or disaster support to our City. The City has been a stakeholder member of the
SETRRS since 2007.
Budget Impact:
This action has no budgetary impact on the City of Port Arthur's budget.
Recommendation:
The Office of Emergency Management, Fire Department, and Police Department recommends
approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 22448
03/21/22 rlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
UPDATED INTERLOCAL AGREEMENT WITH THE SOUTHEAST TEXAS
REGIONAL RADIO SYSTEM MAINTAINING THE CITY OF PORT
ARTHUR AS A STAKEHOLDER MEMBER, AND ESTABLISHING A
STAKEHOLDER EXECUTIVE COMMITTEE.
WHEREAS, the City of Port Arthur recognizes the vulnerability
of its citizens and community to damage, injury, and loss of life
and property resulting from natural disasters and other
emergencies; and,
WHEREAS, natural disasters and other emergencies may present
manpower and equipment requirements beyond the capacity of the
City' s day-to-day operations; and,
WHEREAS, the City regularly enters into Interlocal Agreements
with other local entities to secure aid in the event of
emergencies; and,
WHEREAS, a standardized Interlocal Agreement has been
proposed by the Southeast Texas Regional Radio System (SETRRS) to
facilitate the provision of interoperable P-25 compliant
communications to all public safety entities throughout our
region; and,
WHEREAS, the updated Interlocal Agreement maintains the City
of Port Arthur as a stakeholder member of the Southeast Texas
Regional Radio System (SETRRS) , and establishes a stakeholder
Executive Committee; and,
P.R. NO. 22448
03/21/22 rlh
WHEREAS, entering into this agreement with the participating
entities is authorized pursuant to Chapter 791 of Texas Government
Code (Interlocal Cooperation Act) , Chapter 418 of the Texas
Government Code (Texas Disaster Act of 1975) , Chapter 421 if the
Texas Government Code (Homeland Security) , and Chapter 362 of the
Local Government Code .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are
true and correct .
Section 2 . That the execution of the updated Interlocal
Agreement is in the best interest of the public interest and serves
a valid public purpose .
Section 3 . That City Council hereby authorizes the City
Manager to enter into the updated Interlocal Agreement, in
substantially the same form as attached hereto as Exhibit "A" .
Section 4 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED, AND APPROVED, this day of
2022 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote : AYES :
P.R. NO. 22448
03/21/22 rlh
Mayor: ,
Councilmembers : ,
NOES: .
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
f (JA, 4 ‘t14 /0-di-a-t q)
Val Tiz no, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
Greg Benson, Fire Chief
Timothy Duriso, Police Chief
Jermey Houston, Deputy Police
Chief/EMC
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
THIS AGREEMENT is made this the day of 2022, by and
between Stakeholder Agencies as defined in Article 11 of this agreement, the City of Beaumont,
City of Port Arthur, City of Port Neches, City of Groves, City of Nederland, Texas, municipal
corporations of Jefferson County, Jefferson County, Hardin County, the City of Orange, a
municipal corporation of Orange County, Texas, Orange County, and the Texas Department of
Public Safety,referred to herein as"the Stakeholders,"which are authorized to enter into interlocal
agreements in accordance with Chapter 791 of the Government Code of the State of Texas.
THIS AGREEMENT is intended to replace all existing interlocal agreements,
amendments, and understandings that currently exist between the aforementioned entities as they
relate to ownership, management, future updates, future membership, maintenance, management,
operation of the hereby named South East Texas Regional Radio System(SETRRS)800/700 MHz
trunked radio system, herein referred to as"System."
WHEREAS, on October 17, 2000, the City Council of Beaumont, Texas authorized the
purchase of an 800 MHz trunk radio communication system, consisting of software,
communications equipment infrastructure, mobile and portable units, project management and
warranty through the Houston-Galveston Area Council,herein referred to as"HGAC,"at a cost of
$2,258,674.55; and
WHEREAS, on July 28, 2003, the Commissioner's Court of Jefferson County, Texas
authorized the purchase of a Countywide 800 MHz trunk radio communication system,consisting
of software, communications equipment infrastructure, mobile and portable units, project
management and warranty, in accordance with State of Texas bidding requirements, at a cost of
$3,700,000; and
WHEREAS,on October 18,2007,the City Council of Port Neches,Texas on behalf of the
Consortium, the City of Port Arthur, City of Nederland, City of Groves, and the City of Port
Neches, Texas, municipal corporations of Jefferson County, authorized the purchase of 800 MHz
trunked radio communications system equipment consisting of software, communications
infrastructure, project management and warranty through the Houston-Galveston Area Council at
a cost of$5,450,000.00; and
WHEREAS, on May 23, 2011,authorized the purchase of a Radio Tower to be located in
Hardin County, Texas for an 800 MHz trucked radio communications system equipment
consisting of software, communications equipment infrastructure, project management and
warranty at a total project cost of$1,645,000.00; and
WHEREAS, on November 8, 2011, the City Council of Orange, Texas, for an 800 MHz
trunked radio communications system equipment consisting of software, communications
equipment infrastructure, project management and warranty through the Houston-Galveston Area
Council at a cost of$376,264.00; and
Page I of I I
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
WHEREAS, in May 2015 the Texas Department of Public Safety owned 800/700 Mhz
trunked radio communications system equipment to put on a Radio Tower in Vidor, Texas
consisting of software, communications equipment infrastructure, project management and
warranty further identified by the equipment list attached (Exhibit A)and incorporated herein for
all purposes; and
WHEREAS,on May 4,2015,the Commission Court of Orange County,Texas authorized
the purchase of a Radio Tower to be located in Vidor, Texas for an 800 MHz trunk radio
communication system,consisting of software, communications equipment infrastructure,mobile
and portable units, project management and warranty at a total project cost of$1,422,376.00; and
WHEREAS, the Stakeholders have determined that a unified and integrated radio
communication system for the three-county area would improve the ability of public safety and
public service agencies to communicate and cooperate with each other, and allow direct access to
and exchange of data,thereby promoting public health, safety, and welfare; and
WHEREAS, the Stakeholders acknowledge that this Agreement is needed to outline the
specific and unique arrangements which exist for the ownership, management, maintenance,
purchasing of additional equipment and operation of a combined 800/700 MHz trunked radio
system using assets and resources belonging to each entity; and
NOW,THEREFORE,upon the mutual covenants,conditions and promises contained herein,the
Stakeholders agree as follows:
Article 1
Interlocal Agreement
1.1 This Agreement is entered into and shall be construed pursuant to Chapter 791 of the Texas
Government Code,the Texas Interlocal Cooperation Act.
1.2 The Stakeholders will cooperate and use their best efforts to ensure that the various
provisions of this Agreement are fulfilled. The Stakeholders agree in good faith to
undertake resolutions of disputes, if any, in an equitable and timely manner and in
accordance with the provisions of this Agreement.
1.3 This Agreement is intended to replace all existing interlocal agreements,amendments,and
understandings that currently exist between the aforementioned entities as they relate to
ownership, management, future updates, future membership, maintenance, management,
operation of the hereby named South East Texas Regional Radio System (SETRRS)
800/700 MHz trunked radio system, herein referred to as"System."
Page 2ofll
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Article 2
Definitions
2.1 Stakeholder Agency — A governmental agency who has provided from any means
significant infrastructure equipment and/or frequencies installed on the base system
thereby increasing the capacity of the system and providing for the agency an ownership
interest in the system.
2.2 System User Agency —A governmental agency that due to size or number of subscriber
units installed on the system is not required to install infrastructure equipment or
frequencies to the system to accommodate their usage. System User Agencies will have
talk groups on the system unique to their agency and commonly used for their day-to-day
operations.
2.3 Interoperable Agency — A governmental agency that has authorized talk groups from
agencies on the system programmed in their subscriber units for the purpose of
communicating with those agencies during operations of mutual interest. These talk groups
are not to be utilized on a day-to-day basis except as necessary for the benefit of both
agencies.
2.4 System Manager-The City of Beaumont's Communications Systems Manager will serve
as the "System Manager"as outlined in Article 6, System Management and Coordination.
2.5 Jefferson County Project Manager— A Jefferson County Accountant assigned to process
any Jefferson County invoices as outlined in Article 6, System Management and
Coordination.
2.6 Stakeholder Executive Committee — A focused committee group reducing the span of
control made up of Stakeholder approved members are to assist Stakeholder Agencies with
day-to-day business decisions and recommendations of actions needed for the System as
outlined in Article 6, System Management and Coordination.
Article 3
Initial System Design& Updates
3.1 The radio communications system consisted of software and hardware for four tower sites
and an 800 MHz Smart Zone trunked radio system from Motorola Inc. System resources
included two simulcast towers with 11 repeater channels and two 4-channel Intelli-
Repeater(IR)tower sites.The Master Site is located at the City's communications shop on
Marina drive.The master site was connected via AT&T, T1 telephone circuits to the three
other tower sites and to the dispatch centers for Beaumont police, Beaumont Fire and
Jefferson County Sheriff.
Page 3of11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
3.2 Initial Tower Locations were as follows:
A. Master/Prime Simulcast Site-City Facility -Communications Shop.
B. Second Simulcast Site-County Facility -Mid County.
C. 1st IR site-County Facility-on Hwy 90, west of Beaumont.
D.2nd IR site-County Facility-on Hwy 73,County Site, south of Beaumont.
3.3 Radio frequencies of each party are used in the System. Under the current design,the City
allocated 13 of its 16 frequencies to the System;the County has its 5 frequencies dedicated
to the System.
Article 4
Current System Design and Updates
4.1 The South East Texas Regional Radio System is recognized by the Texas Statewide
Interoperability Coordinator's (SWIC) Office at the highest level of 5 and is a fully
compliant P25 Astro Version 7.17.2 800/700 MHz Radio System located in Jefferson,
Hardin, and Orange Counties. The System services most public safety departments in the
region. The City of Beaumont monitors and maintains the main site of the SETRRS and
operates out of an elevated and hardened main site building for the System. A Stakeholders
Agency Committee including an Executive Committee represents all ten (10) Stakeholder
Agencies in three of the four Counties of the South East Texas Regional Planning
Commission region, which reports to the Office of Governor about the System's P25
compliance progress and issues related to Interoperability.
4.2 The System is made up of: Jefferson County- four(21 repeater) simulcast tower sites and
one(6 repeater)IR tower site; Hardin County-three IR towers -two(5 repeater)IR tower
sites and one (6 repeater) IR tower site; Orange County-two IR towers -one(7 repeater)
IR tower site located in the City of Orange and one(6 repeater) IR tower site located in the
City of Vidor,Texas. There is a total of 56 frequencies licensed on the System.
4.3 Current Tower Locations are as follows:
JEFFERSON COUNTY
1. Master/Prime Simulcast Site -City of Beaumont Facility-Communications Shop.
2. 2nd Simulcast Site-County Facility—Port Neches"leased".
3. 3`d Simulcast site-County Facility -on Hwy 90, west of Beaumont"leased".
4. 4th Simulcast site-County Facility -on Hwy 73, County Site, south of Beaumont.
5. 1ST IR site—City of Port Arthur—on Hwy 73 & Savannah.
HARDIN COUNTY
6 1St IR site—County Facility—Sour Lake—697 Hwy 105. "leased".
7 2nd IR site—County Facility—Silsbee— 125 Farmer Street.
8 3`d IR site—County Facility—Bragg Site—3789 Segno Road, in Saratoga
Page 4 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
ORANGE COUNTY
9. 1ST IR site—City of Orange Facility—Meeker Drive.
10. 2nd IR site—County Facility/TDPS—by Vidor PD.
Article 5
Ownership and Radio Liaisons
5.1 All assets maintained under this agreement will remain assets of the respective party.
5.2 The System is composed of individual elements that are designed to work together. The
Stakeholder Agencies will continue to own equipment that they have individually
purchased.
5.3 Each Stakeholder Agency will designate a primary contact to represent their interests and
make decisions on issues related to the day-to-day operation of the System. This person
must also be authorized to make urgent and emergency operational and repair decisions.
An urgent or emergency situation would be one where immediate decision authority is
needed to allow the system as a whole to continue supporting normal communications
services.
5.4 It is recognized that each Stakeholder Agency will have to obtain authorization from higher
levels within their organization for non-emergency system issues that require financial or
long-term operational commitments.
5.5 The Stakeholder Agencies will provide the System Manager with current contact
information and jointly develop a plan for emergencies that might occur after hours and on
holidays.
5.6 The Texas Department of Public Safety shall retain ownership of said equipment(Exhibit
A)and provide continued support and maintenance of the equipment for the greater of ten
(10) years from May 2015 or the useable life of the equipment, thereby offsetting Texas
Department of Public Safety's payment of normal annual system user fees due by each
agency on the SETRRS. The Texas Department of Public Safety has allotted six(6) State
700 pool frequencies to the Vidor Tower site and two (2) State licensed microwave
frequencies, one at the Beaumont Tower site and one at the Vidor Tower site (see details
Table I). The Texas Department of Public Safety is allotted 5 (five) Daily Driver
Talkgroups with no restrictions in area of operations or sites and will receive 3 (three)
Advanced System Keys (ASK's) with 1 (one) "UNLIMITED" for Austin Programmer.
The Texas Department of Public Safety interests on the system. The Texas Department of
Public Safety will not pay any fees associated with its participation under this Agreement,
specifically those provided for in Article 10, Additional Governmental Agency
Requirement for Membership of the System, and Article 11, System Cost Sharing.
Article 6
Page 5 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
System Management and Coordination
6.1 Stakeholders Agencies will meet at least once annually and are responsible for nominating
representatives to two-year terms to the Stakeholder Executive Committee.
6.3 The Stakeholder Executive Committee will designate Officers of the said committee to
create a hierarchy for operational control.
6.4 The Stakeholder Executive Committee will be responsible for holding "open" quarterly
meetings while consulting with the System Manger to keep abreast of system processes,
planning, membership,monitoring, and budgeting.
6.5 The Stakeholder Executive Committee will be made up of one representative from each
County and the System Manager. Counties serving a population of over 200,000 will have
two representatives.
6.6 Current Stakeholder Agency Executive Committee Member Makeup
1. System Manager
2. Jefferson County North
3. Jefferson County Mid/South
4 Hardin County
5. Orange County
6.7 The City of Beaumont's Communications Shop will be responsible for day-to-day
management, operation, and oversight of the System. This will include the management
and clerical support required to update the Agreements,Attachments, and process the City
of Beaumont invoices required under this Agreement. The Jefferson County Project
Manager will process any Jefferson County invoices.
6.8 The System Manager will determine the capacity of the System to add new Users and
develop a process for same.
6.9 The System Manager will coordinate and obtain approval from the Stakeholder Executive
Committee prior to recommending approval of a new Stakeholder Agency Amendment
(Exhibit B)which includes this Interlocal Agreement to Stakeholder Agencies.
6.10 The System Manager will coordinate and recommend approval of a new System User
Agency Agreement (Exhibit C) with any new entity wishing to join the SETRRS system.
System Manager will be signatory for SETRRS System User Agency agreements.
6.11 Stakeholder Agency Quorums for approval of new Stakeholder Agency Amendments must
meet 51%attendance of current Stakeholder Agencies.
6.12 General duties of the System Manager will include monitoring the System and its
components for normal operation; participating in the diagnosis of System performance
Page 6 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
problems and the development of corrective action recommendations; dispatching
appropriate repair services in the event of a System malfunction; and managing the
database elements that relate to effective operation.
6.13 A detailed inventory of subscriber units will be maintained by the System Manager.
6.14 A listing of the expenses incurred for system management and coordination will be
maintained and reviewed annually.
6.15 The Communications Shop is staffed from 7:30 am to 4:00 pm, Monday through Friday,
excluding Holidays. After hours emergency and on holidays contact will be made through
the Beaumont Fire Department at(409)880-3901 and the appropriate contact will be made.
6.16 The System Manager will coordinate the activities listed in this section and be responsible
for the services outlined herein. System participants will be provided with appropriate
contact information.
Article 7
System Repairs, Upgrades, and Replacement
7.1 Each party will be responsible for the cost of repairs to its towers and related antennas.
Each party will be responsible for the costs associated with its dispatch offices.
7.2 Replacement and service maintenance to Master Site equipment and Simulcast Prime
equipment is inevitable. When components of infrastructure need to be repaired, serviced,
or replaced at the master or prime sites, the cost will be shared equally between the
Stakeholders. Accounting reports for these purposes will be maintained annually.
7.3 System upgrades other than routine upgrades may be needed from time to time to enhance
or improve the system of communications. Such improvements will be discussed by the
Stakeholder Executive Committee,so that improvements can be implemented in a planned,
coordinated fashion. Should upgrades benefit the System and be acceptable to all
Stakeholders, the costs will be shared equally with all Stakeholder and User Agencies.
7.4 The Stakeholders agree to work together to obtain grant funding for communications
enhancements and improvements.
Article 8
Termination of Agreement
8.1 This Agreement may be terminated by any Stakeholder Agency with a 30-month written
notice. The time allotted is considered necessary for making alternate service
arrangements. All provisions of this Agreement will be honored until the effective
termination date at the end of 30 months.
Page 7 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
8.2 Upon termination, System management responsibilities will end. Any party leaving will
keep the equipment that is wholly owned by them.
8.3 Should the Stakeholders not come to an amicable conclusion about the disposition of
whatever equipment is jointed purchased, the Stakeholders agree to arbitrate those issues.
8.4 Prior to termination of the Agreement, either party may request that conflicts be submitted
to arbitration. Stakeholders agree that such an offer will be given due consideration.
Article 9
Entirety of Agreement
9.1 This Agreement constitutes the entire agreement between the Stakeholders with respect to
its subject matter, and there are no other representations, understanding, agreements
between the Stakeholders with respect to such subject matter. This Agreement supersedes
all prior agreements, negotiations, representations, written or oral.
Article 10
Term of Agreement
10.1 The term of this Agreement is five years, beginning upon its execution by officials.
10.2 If no action is taken to terminate the Agreement, it will automatically renew for an
additional three years.
10.3 If action is taken to terminate this Agreement, the ending date will be set to accommodate
the 30-month period required in Article 8.
Article 11
System Cost Sharing
11.1 To ensure the continued quality and maintenance of the combined radio system,
Stakeholder and User Agencies will contribute funding for maintenance-the necessary
warranty and service agreement,operational costs,repair,and required upgrades to the
system. Stakeholder and User Agencies are required to budget for their share of
expenses for the continued operation of the system.
11.2 Stakeholder Agencies appropriate share of the costs of the system shall be determined
and calculated by the number of subscriber units on the System.
Page 8 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
11.3 Current Stakeholder Agency's
A. City of Beaumont
B. Jefferson County
C. City of Port Arthur
D. City of Port Neches
E. City of Nederland
F. City of Groves
G. Hardin County
H. City of Orange
I. Orange County
J. Texas Department of Public Safety
11.4 Stakeholder Agency Responsibility
A. Responsible for the purchase and maintenance of the agencies subscriber units.
B. Responsible for utilities, maintenance, service agreement charges, communication
line charges, and equipment for the individual agencies communications (dispatch)
center(s).
C. Responsible for payment of an apportioned share of the Motorola service agreement,
infrastructure operation costs, repair, and necessary upgrades to the infrastructure of
the radio system. The agency share will be based on the percentage of agency owned
subscriber units on the system excluding Interoperable Agency subscribers.
11.5 System User Agency Responsibility
A. Responsible for a system user fee based on the percentage of agency owned
subscriber units on the system excluding Interoperable Agency subscribers as
described in 11.4 C. above.
B. Responsible for other costs encumbered by the agency to utilize the system, i.e.
subscriber unit purchase, programming, and maintenance
11.6 Interoperable Agency Responsibility
Responsible for all costs encumbered by the agency to utilize the system, i.e. subscriber
unit purchase, programming, and maintenance. Interoperable Agency use is based on
exigent circumstances. An Interlocal Agreement is not required for Interoperable Agency
use.
Article 12
Amendment History
12.1 The original agreement was made the 28th day of April 2008, by and between the City of
Beaumont, Texas, a municipal corporation of Jefferson County, here in referred to as
Page 9 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
"City,"and Jefferson County, here in referred to as"County,"collectively herein referred
to as "the Stakeholders," both entities authorized to enter into interlocal agreements in
accordance with Chapter 791 of the Government Code of the State of Texas.
12.2 Amendment I agreement was made the by and between the City of Beaumont, Texas, a
municipal corporation of Jefferson County,here in referred to as"City,"Jefferson County,
and the "Consortium" comprised of the Cities of Port Arthur, Nederland, Groves, and
Port Neches, Texas, municipal corporations of Jefferson County, collectively herein
referred to as "the Stakeholders," authorized to enter into interlocal agreements in
accordance with Chapter 791 of the Government Code of the State of Texas.
12.3 Amendment agreement was made the by and between the City of Beaumont, Texas, a
municipal corporation of Jefferson County, here in referred to as"City,"Jefferson County,
the "Consortium" comprised of the Cities of Port Arthur, Nederland, Groves, and Port
Neches, Texas, municipal corporations of Jefferson County, and Hardin County
collectively herein referred to as "the Stakeholders," authorized to enter into interlocal
agreements in accordance with Chapter 791 of the Government Code of the State of Texas.
12.4 Amendment agreement was made by and between the City of Beaumont,Texas,Jefferson
County, Hardin County, the "Consortium" comprised of the Cities of Port Arthur,
Nederland, Groves, and Port Neches, Texas, municipal corporations of Jefferson County,
and the City of Orange, Texas collectively herein referred to as "the Stakeholders,"
authorized to enter into interlocal agreements in accordance with Chapter 791 of the
Government Code of the State of Texas.
12.5 Amendment II agreement was made by and between the City of Beaumont, Texas,
Jefferson County, the City of Port Arthur, City of Nederland, City of Groves, City of Port
Neches, Texas, municipal corporations of Jefferson County, Hardin County, the City of
Orange,a municipal corporation of Orange County,Texas, Orange County,and the Texas
Department of Public Safety, collectively herein referred to as "the Stakeholders,"which
are authorized to enter into interlocal agreements in accordance with Chapter 791 of the
Government Code of the State of Texas.
Page 10 of I I
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
TABLE I
DPS FREQUENCIES
State 700 pool frequencies
Location: Vidor Police Department, 695 East Railroad, Vidor, TX 77662
769.44375
769.90625
770.44375
770.90625
773.09375
773.28125
State licensed microwave frequencies
RFU Beaumont TX 11215.0 GHz
Location: Beaumont Communications Shop, 610 Marina Drive, Beaumont, TX 77701
RFU Vidor 10715.0 GHz
Location: Vidor Police Department, 695 East Railroad, Vidor, TX 77662
Page 11 of I 1
EXHIBIT A- DPS EQUIPMENT LIST
Model Description
SQMO1SUM0239 MASTER SITE CONFIG UPGRADE
CA00996AK NM/ZC LICENSE KEY 7.13
CA00997AK UCS LICENSE KEY 7.13
CA02106AA ASTRO 25 FDMA VOICE SITE
SQMO1 SUM7054 GTR 8000 EXPANDABLE SITE SUBSYSTEM
CA01706AA ADD:ADD:GGM 8000 GATEWAY
CA00855AA ADD: 700/800 MHZ
X303AE ADD:QTY(3)GTR 8000 BASE RADIOS
X591AE ENH:ASTRO 25 SITE REPEATER SW
CA00861AA ADD: CABINET RMC W/CAPABILITY OF 6
CA00879AA ADD: PRIMARY 6 PORT CAVITY COMBINER
CA00882AA ADD: 700 MHZ TX FILTER W/PMU
CA00303AA ADD: QTY(1) SITE CONTROLLER
CA02219AA ASTRO 25 SITE REPEATER SITE CONTROL
CA01402AA ADD: 7.0 FT OPEN RACK
SQMO1 SUM7054 GTR 8000 EXPANDABLE SITE SUBSYSTEM
CA01706AA ADD:ADD:GGM 8000 GATEWAY
CA00855AA ADD: 700/800 MHZ
X303AE ADD:QTY(3)GTR 8000 BASE RADIOS
X591AE ENH:ASTRO 25 SITE REPEATER SW
CA00861AA ADD: CABINET RMC W/CAPABILITY OF 6
CA00879AA ADD: PRIMARY 6 PORT CAVITY COMBINER
CA00882AA ADD: 700 MHZ TX FILTER W/PMU
CA00303AA ADD: QTY(1) SITE CONTROLLER
CA02219AA ASTRO 25 SITE REPEATER SITE CONTROL
CA01402AA ADD: 7.0 FT OPEN RACK
DSSC412HF2LDFE5765 COLLINEAR OMNI, II.5DBD HD NULL FIL
DSCLAMPOO6C SINGLE CLAMP FOR SC281/SC381ANTENNA
L1705 LDF4-50A CABLE: 1/2" LDF HELIAX PO
DDN1090 L4TDM-PSA 7-16 DIN MALE PS FOR 1/2
DDN1091 L4TDF-PSA 7-16 DIN FEMALE PS FOR 1/
TDN9289 221213 CABLE WRAP WEATHERPROOFING
L3599 AVA6-50 CABLE: 1-1/4"AVA6-50, COAX
DDN9872 AL6DM-PSA 7-16 DIN MALE PS FOR 1-1/
DSSG11406B2A SG114-06B2A 1-1/4" SURE GROUND GROU
DSL6SGRIP L6SGRIP 1-1/4" SUPPORT HOIST GRIP
TDN7519 42396A-11-I/4" CABLE HANGER KITST
DSTSXDFFBF RFSPD,698-2700MHZ DC BLOCK HIGH P
DSGSAKITD GROUND STRAP KIT-DIN
L1705 LDF4-SOA CABLE: 1/2" LDF HELIAX PO
DDN1088 L4TNM-PSA TYPE N MALE PS FOR 1/2 IN
DDN1090 L4TDM-PSA 7-16 DIN MALE PS FOR 1/2
DDN9743 TK-TW TORQUE WRENCH KIT FOR 7-16 DI
DSSC412HF2LDFE5765 COLLINEAR OMNI, 11.SDBD HD NULL FIL
DSCLAMPOO6C SINGLE CLAMP FOR SC281/SC381ANTENNA
L1705 LDF4-SOA CABLE: 1/2" LDF HELIAX PO
DDN1088 L4TNM-PSA TYPE N MALE PS FOR 1/2 IN
DDN1090 L4TDM-PSA 7-16 DIN MALE PS FOR 1/2
TDN9289 221213 CABLE WRAP WEATHERPROOFING
L1705 LDF4-50A CABLE: 1/2" LDF HELIAX PO
DDN1088 L4TNM-PSA TYPE N MALE PS FOR 1/2 IN
DS428D83101T TIA, MINI AUTO QUAD, 796-824 MHZ, S
L3617 AVAS-SOFX 7/81 N HELIAX VIRTUAL AIR
DDN1079 78EZNF-M N FEMALE MOT CONNECTOR{MO
DSSG7806B2A SG78-06B2A GROUNDING KIT FOR 7/8 IN
DSLSSGRIP LSSGRIP7/8"SUPPORT HOIST GRIP
MDN6817 42396A-5 7/8"CABLE HANGER STAINLE
L1705 LDF4-SOA CABLE: 1/2"LDF HELIAX PO
EXHIBIT B
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM (SETRRS)
Stakeholder Agency Agreement
THIS AGREEMENT is made this the day of 2021, by and between the
Stakeholder Agencies of the South East Texas Regional Radio System (SETRRS), herein referred to as
"System," the City of Beaumont, City of Port Arthur, City of Port Neches, City of Groves, City of
Nederland, Texas, municipal corporations of Jefferson County, Jefferson County, Hardin County, the
City of Orange, a municipal corporation of Orange County, Texas, Orange County, the Texas
Department of Public Safety, and Entity: referred to herein as "the Parties,"
which are authorized to enter into interlocal agreements in accordance with Chapter 791 of the
Government Code of the State of Texas.
WHEREAS, Entity: has determined that a unified and
integrated radio communications system for County: would improve the
ability of public safety and public service agencies to communicate and cooperate with each
other, and
WHEREAS, on Date purchase approved: , the Council/Commission
of , Texas authorized the purchase of 800 MHz trunked radio communications
system equipment consisting of software, communications equipment infrastructure, project
management and warranty through the at a cost of
$ 0.00, and
WHEREAS,the SETRRS Stakeholder Agencies in the System currently operate a joint
800/700 MHz trunked radio communications system under agreement outlining ownership,
management, maintenance, guidelines for additional membership, purchasing of additional
equipment and operation of the system using assets and resources belonging to each party, and
WHEREAS, members of the Entity: have determined that sharing
resources is the most efficient use of funding and equipment for public safety radio
communications and wish to become a Stakeholder Agency of the current system, and
NOW, THEREFORE, upon the mutual covenants, conditions and promises contained
herein, the foregoing Interlocal Agreement is hereby approved and adopted this the day
of , 20
ENTITY: SETRRS Approval: Yes No
Approval Date:
Signature Name&Title Date:
Signature SETRRS System Manager Date:
EXHIBIT C
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM(SETRRS)
SETRRS System User Agency Agreement
THIS AGREEMENT is made this the day of 2021, by and between the
Stakeholder Agencies of the South East Texas Regional Radio System (SETRRS), herein referred to as
"System," the City of Beaumont, City of Port Arthur, City of Port Neches, City of Groves, City of
Nederland, Texas, municipal corporations of Jefferson County, Jefferson County, Hardin County, the
City of Orange, a municipal corporation of Orange County, Texas, Orange County, the Texas
Department of Public Safety, and Entity: referred to herein as "the Parties,"
which are authorized to enter into interlocal agreements in accordance with Chapter 791 of the
Government Code of the State of Texas.
WHEREAS, Entity: has determined that a unified and
integrated radio communications system for their Public Safety users would improve the ability
of public safety and public service agencies to communicate and cooperate with each other,
and
WHEREAS,the SETRRS Stakeholder Agencies in the System currently operate a joint
800/700 MHz trunked radio communications system under agreement outlining ownership,
management, maintenance, guidelines for additional membership, purchasing of additional
equipment and operation of the system using assets and resources belonging to each party, and
WHEREAS,Entity: is responsible for a system user fee based on the
percentage of agency owned subscriber units on the system excluding Interoperable Agency subscribers,
and
WHEREAS, Entity: is responsible for other costs encumbered by the
agency to utilize the system, i.e. subscriber unit purchase, programming,and maintenance, and
WHEREAS, Entity: _ have determined that sharing resources is
the most efficient use of funding and equipment for public safety radio communications and
wish to become a User Agency of the current system, and
NOW, THEREFORE, upon the mutual covenants, conditions and promises contained
herein, the foregoing Interlocal Agreement is hereby approved and adopted this the day
of , 20
ENTITY: SETRRS Approval: Yes No
Approval Date:
Signature Name& Title Date:
Signature SETRRS System Manager Date: