HomeMy WebLinkAboutPR 22460: CHANGE ORDER NO 1 TO THE CONTRACT WITH GULF COAST A CRH COMPANY FOR STREET REHAB 4 City of
ort rtItt
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORAN D U M
Date: March 22, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Flozelle C.Roberts, EIT,MEng, MBA, Director of Public Works
RE: PR 22460: 5th& 6th Street Pavement Rehabilitation Project from Atlanta Avenue to
Nashville Avenue: Gulf Coast a CRH Company of Beaumont, Texas-Change Order#1 for
prep and installation of manholes,risers,conflict boxes and addition of 132 calendar days.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 1 for the 5th
and 6th Street Rehabilitation Project from Atlanta Avenue to Nashville Avenue for prep and installation of
manholes, risers, conflict boxes and addition of 132 calendar days with Gulf Coast a CRH Company of
Beaumont,Texas for the amount of$181,409.00.
Background:
The City of Port Arthur had identified 5th and 6th Street from Atlanta Avenue to Nashville Avenue,
respectively, as needing rehabilitation in order to accommodate the proposed new homes construction
project. The Purchasing Department advertised for bids under Bid No. P21-038. The four (4) bids
received were opened and evaluated by the Public Works staff on May 12, 2021 with Gulf Coast a CRH
Company (Gulf Coast) of Beaumont, Texas being the lowest most qualified bidder for the amount of
$1,483,845.00.
Gulf Coast is submitting Change Order No. 1 to address the construction of manholes with risers;
installation of dual 15" HDPE pipe; prep and construction of conflict boxes; curb and inlet rework; rate
increase for concrete,and additional backfill for the amount of$181,409.00. This would amend the original
contract amount of$1,483,845.00 to the new contract amount of$1,665,254.00.
Change Order No. 1 also requests the addition of 132 calendar days to the contract due to supply chain and
material unavailability, manufacturing delays, COVID delays and conflicts not being resolved due to
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.9818294
unforeseen underground obstructions.The addition of 132 calendar days would change the original contract
completion date of June 1,2022 to the new contract completion date of October 11, 2022.
Budget Impact:
Change Order No. 1 impacts funds in the Street Maintenance Account No. 307-80-625-8518-00-10-000
and the Community Development Block Grant (CDBG) 105-13-033-8517-00-40-000. Project Nos.
ST1P54 and ST1P55, respectively.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 22460 with Gulf Coast from
Beaumont, Texas, authorizing the City Manager to execute Change Order No. 1 increasing the original
contract amount of$1,483,845.00 to the new contract amount of$1,665,254.00 and adding 132 additional
calendar days to the original contract completion date of June 1, 2022 to the new contract completion date
of October 11,2022.
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2021\5th&6th Street\Change Orders\Change Order 1\Agenda Memo STH&6fH.Docx
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No. 22460
3/22//2022 mje
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND GULF COAST A CRH COMPANY OF BEAUMONT,
TEXAS FOR THE INSTALLATION OF MANHOLES, RISERS, CURB AND
INLET REWORK AND THE ADDITION OF 132 CALENDAR DAYS FOR
THE AMOUNT OF $181,409.00 INCREASING THE ORIGINAL
CONTRACT AMOUNT TO $1,665,254.00 AND AMENDING THE
CONTRACT COMPLETION DATE TO OCTOBER 11, 2022 FOR THE 5TH
AND 6TH STREET REHABILITATION PROJECT WITH FUNDING FROM
STREET MAINTENANCE ACCOUNT 307-80-625-8518-00-10-000
AND THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ACCOUNT 105-13-033-8517-00-40-000. PROJECT NOS. ST1P54
AND ST1P55.
WHEREAS, the City of Port Arthur has identified 5th & 6th Streets from Atlanta Avenue
to Nashville as needing rehabilitation to accommodate the proposed new home construction
project; and,
WHEREAS, the Purchasing Department advertised for bids under Bid No. P21-038 with
four (4) bids being received; and,
WHEREAS, the Public Works staff opened and reviewed each bid on May 12, 2021 with
Gulf Coast a CRH Company (Gulf Coast) of Beaumont, Texas being the lowest most qualified
bidder for the amount of $1,483,845.00; and,
WHEREAS, pursuant to Resolution No. 21-223, the City of Port Arthur City Council
awarded the for the 5TH & 6T" Street Rehabilitation Project from Atlanta Avenue to Nashville
Avenue, Texas to Gulf Coast with a projected budgetary impact of $1,483,845.00 and a term of
240 calendar days; and,
PR No. 224620
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Page 2 of 4
WHEREAS, Change Order No. 1 is being submitted by Gulf Coast to address the
preparation for the construction of additional manholes with risers, installation of double 15"
HDPE pipe, preparation for conflict boxes, construction of conflict boxes, curb and inlet rework,
ring risers and additional backfill for the amount of $181,409.00; and,
WHEREAS, Change Order No. 1 amends the original contract amount of $1,483,845.00
to the new contract amount of $1,665,254.00; and,
WHEREAS, Change Order No. 1 also requests the addition of 132 calendar days
to the contract due to supply chain and material unavailability, manufacturing delays,
COVID delays and conflicts not being resolved due to unforeseen underground
obstructions; and,
WHEREAS, the addition of 132 calendar days to the original 240 calendar days
for completion would change the original contract completion date of June 1, 2022 to the
new contract completion date of October 11, 2022; and,
WHEREAS, Change Order No. 1 impacts funds in the Street Maintenance Account
No. 307-80-625-8518-00-10-000 and the Community Development Block Grant (CDBG)
105-13-033-8517-00-40-000. Project Nos. ST1P54 and ST1P55, respectively.
WHEREAS, approval of Change Order No. 1 is herein deemed an appropriate action;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 1 is herein approved and the City Manager is authorized to
execute said Change Order No. 1 to the contract between the City of Port Arthur and Gulf Coast
PR No.22460
3/22//2022 mje
Page 3 of 4
a CRH Company of Beaumont, Texas for increasing the original contract amount of
$1,483,845.00 by $181,409.00 to the new contract amount of $1,665,254.00; and,
THAT, Change Order No. 1, submitted by Gulf Coast a CRH Company of Beaumont, Texas
to add 132 calendar days will amend the original completion date of June 1, 2022 to its new
completion date of October 11, 2022; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2022 at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No.224620
3/22/2022 mje
Page 4 of 4
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
l�zU d a�
.e�
Valecia izeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Dani (
Interim Dire or of Finance
Flozelle C. Roberts, EIT, MEng, MBA
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
CITY OF PORT ARTHUR
Public Works Engineering
DATE: MARCH 21,2022
PROJECT: 5TH STREET PAVEMENT REHABILITATION PROGRAM
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: GULF COAST OF BEAUMONT,TEXAS
CHANGE ORDER NO.:01
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Item Item Description Unit Original Unit Price Original New Quantity New Amount
No. Code Quantity Amount
5TH STREET
SUBCONTRACTOR AREA PREP AND MANHOLE
CONSTRUCTION EA 0 $ 23,594.47 $ - 4.0 $ 94,377.88
INSTALL DOUBLE 15'AT 5TH AND ATLANTA AVE LF 0 $ 246.98 $ - 33.0 $ 8,150.34
6TH STREET
104 002 REMOVE CONCRETE DRIVEWAY SY 308 $ 16.50 $ 5,082.00 101.0 $ (1,666.50)
104 003 REMOVE CONCRETE SIDEWALK SY 1,364 $ 10.00 $ 13,640.00 366.0 $ (3,660.00)
104 004 REMOVE CONCRETE CURB AND GUTTER LF 4,086 $ 2.45 $ 10,010.00 658.0 $ (1,612.10)
SUBCONTRACTOR CURB INLET REWORK
6TH AT CHARLESTON EA 0 $ 1,581.85 $ - 1.0 $ 1,581.85
SUBCONTRACTOR RING RISERS AND ADDITIONAL
BACKFILL 6TH AT CHARLESTON EA 0 $ 2,703.45 S - 1.0 $ 2,703.45
SUBCONTRACTOR AREA PREP AND CONFLICT BOX
CONSTRUCTION EA 0 $ 10,444.42 5.0 $ 52,222.10
UNIT RATE INCREASE 5TH AND 6TH STREET
104 004 REMOVE CONCRETE-CURB AND GUTTER LF 8,226 $ 2.21 8226.0 $ 18,179.46
110 001 EXCAVATE-CURB AND GUTTER CY 1,828 $ 6.09 $ - 1828.0 $ 11,132.52
ADD $ 181,409.00
ORIGINAL CONTRACT AMOUNT $ 1,483,845.00 NEW CONTRACT $ 1,665,254.00
AMOUNT
ORIGINAL CONTRACT AMOUNT: $ 1,483,845.00
NET FROM PREVIOUS CHANGE ORDERS: $ -
TOTAL AMOUNT OF THIS CHANGE ORDER NO.1: $ 181,409.00
PERCENT OF THIS CHANGE ORDER NO.1: 12.23%
TOTAL PERCENT CHANGE ORDERS NO.1: 12.23%
FINAL CONTRACT AMOUNT: $ 1,665,254.00
132 ADDITIONAL CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.1
NOTICE TO PROCEED DATE:OCTOBER 4,2021
NUMBER OF CALENDAR DAYS FOR PROJECT: 240
ORIGINAL CONTRACT COMPLETION DATE:JUNE 1,2022
NUMBER OF ADDITIONAL CALENDAR DAYS ADDED:132
NEW CONTRACT COMPLETION DATE:OCTOBER 11,2022
PREPARED BY: QUANTITIES VARIFIED BY:
M.Jennifer Edwards,BAAS,MPA Martin Flood,Project Manager
CIP Manager
APPROVED BY: APPROVED BY:
Zech Leggett,Project Manager John Cannatella,PE,City Engineer
Gulf Coast a CRH Company
APPROVED BY: APPROVED BY:
Flozelle C.Roberts,ER,MEng,MBA Clifton Williams,CPPB,Purchasing Manager
Public Works Director