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Home My WebLink AboutPR 22466: AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH MCINNIS CONSTRUCTION, INC. FOR REPAIRS TO THE DEPARTMENT CLUB Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: Adam J Saunders,Civic Center Dir RE: Proposed Resolution No. P.R. 22466 REQUEST: The Department Club at 1924 Lakeshore Drive is in need of repair and maintenance. In November of 2021 the Council passed Res 21-459. This Resolution was for Phase III of the repairs and maintenance. It has been determined additional repairs will be needed at the Department Club. The additional repairs are mainly to the window sashes. The damage to these areas were not determined until after demolition of these areas in preparation to the repairs approved for Phase III. These additional repairs will be Change Order #1. The cost of this Change Order #1 is $34,106.70. The total amount of Phase III is $292,606.70,which includes this Change Order#1. McInnis Construction, Inc. of Silsbee will perform the work for a cost of$34,106.70. Funds available in account 307-21-049-8512-00-10-000. ANALYSIS/CONSIDERATION: There are a lot of needed repairs at the building. Phase I and II have been performed. Phase III is the next step in the repairs and restoration of the Department Club. Change Order#1 to the Phase III repairs is needed. RECOMMENDATION A resolution authorizing the City Manager to enter into an agreement with McInnis Construction,Inc.of Silsbee for Change Order#1 to Phase III repairs and maintenance of the Department Club in the amount of$34,106.70. BUDGETARY AND FISCAL EFFECT Funds available in account 307-21-049-8512-00-10-000. STAFFING EFFECT None P.R. No. 22466 PO 22466 P.R. No. 22466 03/22/2022 AJS PAGE 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 WITH MCINNIS CONSTRUCTION, INC. OF SILSBEE, TEXAS FOR PHASE III REPAIRS TO THE DEPARTMENT CLUB INCREASING THE CONTRACT AMOUNT BY $34,106.70 TO A NEW TOTAL OF $292, 606.70. FUNDS AVAILABLE IN ACCOUNT 307-21-049-8512-00-10-000, PROJECT NO. BU0011 WHEREAS, the City Council approved Resolution No. 21-459 at the November 9, 2021 Council Meeting, an agreement with McInnis Construction of Silsbee, Texas for Phase III repairs to the Department Club in the amount of$258,500.00; and WHEREAS, it has been determined additional repairs to mainly window sashes is needed; and WHEREAS,the damage to the window sashes and other areas was determined after the demolition of areas in preparation for Phase III repairs to the Department Club, these repairs will be Change Order No. 1; and WHEREAS, McInnis Construction, Inc. of Silsbee, Texas will do this work for $34,106.70; and WHEREAS,approval of Change Order No. 01 is deemed an appropriate action. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That,the City Manager is hereby authorized to execute Change Order No. 1 with McInnis Construction, Inc of Silsbee, Texas for damage to the window sashes and other areas was determined after the demolition of areas in preparation Phase III repairs at the Department Club, in substantially the same form as attached hereto as Exhibit"A". Section 3. That,the funding for said agreement is $34,106.70. Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. PO 22466 READ, ADOPTED, AND APPROVED, this day of March, 2022, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: • NOES: Thurman"Bill"Bartie, Mayor ATTEST: Sherri Bellard, City Secretary AP : 'OVED AS TO FORM: ///, _. i I en/ • / jA Valecia Ti eno CityAttorneyI APPROVED FOR ADMINISTRATION: Ron Burton, City Manager APPROVED AS TO FUND AVAILABILITY: c i', Uk Kandy Danie Clifton Williams, CPPB Interim Director of Finance Purchasing Manager PO 22466 EXHIBIT "A" CHANGE ORDER PROJECT: Federated Women's Club-Phase III CHANGE ORDER NO: 1 CONTRACTOR: McInnis Construction DATE: 03.21.2022 675 S 4'St ARCHITECT'S PROJECT NO.: 20037 Silsbee,Texas CONTRACT DATE: 01.25.2021 CONTRACT FOR: Rehabilitation(Historic) This Contract is changed as follows: 01 1 WINDOWS I Meeting Room Replace 6-Upper Sashes $10,200.00 Replace 6-Lower Sashes $8,400.00 Men's Restroom Replace 1 -Lower Sash $1,400.00 Women's Restroom Replace 2-Lower Sashes $2,800.0 Replace 2-Upper Sashes $5,100.00 Stage Repairs Replace door that was damaged due to the return vent&patch floor where the vent was located on the stage $1,758.00 15%Overhead/Profit $4,448.70 TOTAL: $34,106.70 **See attached breakdown Not valid until signed by the Owner,Architect,and Contractor. The original Contract Sum was $258,500.00 Net change by previously authorized Change Orders $00.00 The Contract Sum prior to this Change Order was $258,500.00 The Contract sum will be increased by this Change Order in the amount of $34,106.70 The new Contract Sum including this Change Order will be $292,606.70 The Contract Time will be increased by zero(00)days. The date of Substantial Completion as of the date of this Change Order therefore is Date on Notice to Proceed. NOTE The summary does not reflect changes in the Contract Sum Cr Contract Time which have been authorized byConstn ction Change Directive. The LaBiche Architectural Group McInnis Construction City of Port Arthur 7999 Gladys • -•u-,Suite 101 675 S 4v'St 3401 Culture Ctr.Dr. Beaumont r 06 Silsbee,Texas 7765. t Port Arthur,Texas 77642 By: / , /�//_� By: lir/V., 1i .Aarw By t 9. 9 1•, Date: ��; Date: Date: cc ssA JIr':• 11592 - . ';..rFOF�� r-` 1 I F } ` 1111111 Change Order MCINNIS CONSTRUCTION. INC. PROJECT: CHANGE ORDER NUMBER: I OWNER City of Port Arthur Historic Rehabilitation of Federated DATE: 3/21/2022 ARCHITECT Women's Club-Phase 111 1924 Lakeshore Drive,Port Arthur,TX ARCHITECT'S PROJECT NO: CONTRACTOR TO CONTRACTOR: FIELD ❑ Mclnnis Construction INC 675 S 4th St CONTRACT DATE: 1/25/2021 OTHER ❑ Silsbee Tx CONTRACT FOR: LNVA The Contract is changed as follows: Re: 1.) Meeting Room: Replace(6)upper sashes $ 10,200.00 Replace(6)lower sashes $ 8,400.00 2.) Men's Restroom Replace(I)lower sash on window $ 1,400.00 (new hardware,install weights and make operable) 3.) Women's Restroom Replace(2)lower sashes $ 2,800.00 Replace(3)upper sashes $ 5,100.00 4.) Stage Repairs Replace door that was damaged due to the return vent and patch floor where the vent was located on the stage $ 1,758.00 Subtotal $ 29,658.00 15%Overhead/Profit $ 4,448.70 Total $ 34,106.70 The original Contract Sum was $ $258500.00 The net change by previously authorized Change Orders $ The Contract Sum prior to this Change Order was S $258,500.00 The Contract Sum will be increased by this Change Order in the amount of $ $34,106.70 The new Contract Sum including this Change Order will be $ $292,606.70 The Contract Time will be unchanged by 0 (0)days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. The Labiche Architectural Group, Inc. McInnis Construction City of Port Arthur ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Finn name) 7999 Gladys Ave.,STE 101 675 S 4th St Silsbee TX 3401 Culture Ctr.Dr. ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signature) Colin Bledsoe Typed name Typed name Typed name 3/17/2022 DATE DATE DATE 1655 ar St. Shaffer Mfg., Inc. Beaumo t, TX�77701 409-838-6556 main 409-838-9001 fax Proposal For Casework: 02/25/22 Proposal For Casework# 5345-Additions 1 Job: Women's Department Port Arthur,TX Scope of Work: 1) 1 Doors, 3'-0"x 7'-0"x 1-518",As per existing *Material Poplar, Paint Grade 1112" Plywood Panels, Paint Grade 2)Repair Stage Floor w/Pine Hardwood,Where Return Air Is Total $ 1,758.00 (tax not included) "*Note:Pricing is based on standard,matte finish laminate colors only.(Unless otherwise noted) Premium colors will be subject to a price increase. Page 1 of 1 Gold Star Windows & Doors 6585 tattoo Fwy Beaumont,TX 77705 Date 3/15/2022 408-499-0019 shane rsllc@hotmail.com ins Customer Name: Mcinnis Construction J Womens dub Street Address: 1924 Lakeshore DR City,ST ZIP: Port Arthur,TX 77640 Phone Number: Quantity Description Amount Replace Lower Sash in mens bathroom,Apply privacy film, Install new hardware,Reattach the weights and make the S 1,4130,00 1 1,400.00 window operable Replace Lower Sash in the main room,Install new hardware, S 1 400.00 f 11,400.00 Reattach the weights and make the window operable l3 Replace upper Sash in the main room,Install new hardware, f 1,7613.00 S 10,200.00 Reattach the weights and make the window operable 3 Replace upper Sash in the womens bathroom,install new $ 1,700.0G 5 5.100 OC hardware,Reattach the weights and make the window operable Replace Lower Sash In worsens bathroom,Apply privacy film, 2 Install new hardware,Reattach the weights and make the f 1,400.00 5 2,800.00 window operable Total Contract Price 7,900.0i The remaining balance it due upon completion,Induding change orders as ordered by the cu*omen.A 3%charge will be added far credit and transactions.No additional work will be performed unless stead in uniting,Goldstar will provide at materials for completing the removal and Installation of the product.All Job-related debris wit be removed from the presets by Goldstar Customer If responsible or the remove and re-Installation of blinds,curtains,security systems,a/c units,etc.In some instances.damage to landscape is unavoidable.The Owner, by making final payment under this contract,waives arty claim that I may have against Goldstar Ion damages for defects Mat an known to Owner or apparent upon re:mortade Inspection when final payment is mace.Products are ordered the cay this contract Is signed.Alterations cannot be made to the product once ordered.A 50%restoddng lea vita apply to all products not installed:Goldstar reserves the right In 54 lien and to fie suit for Items that are not paid for by the Owner.In the event that the Owner does not pay the full amount of the contract price 'along with any change order amounts),Goldstar may fie a construction/contredors tenor may file suit against the Owner to coped any money Oct under this contract.All warranty information s backed by the ranufactwer.This quote is sold after 60 dayt and must be canceled within 3 days for a full refund.GoldStar is not responsible far securing moo approve'or verifying qty or pattsh ordinances.Note:attached eshlbits and schedules are part of this comrad.A 50%deposit Is required at time of sale and remaining balance is due In full at completion of work. I understand that I am responsible for removal and re-installation of blinds,curtlans,security systems,a/c units. I understand that there is a 505E restccong fee if l elect not to move forward with the installation. I understand mat a 50%deposit Is required at the time of sale and remaining balance is due in full at completion of work. agree to the terms and conditions outlined above. Signature Date__