HomeMy WebLinkAboutI. RURAL PIPE & SUPPLY - PURCHASE SMALL AMR METERSCity of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE S[JBJECT PAGE
NIJMBER Authorization to Purchase Small AMR Meters & Metering
06-10-09 BA~~ ~~ Systems for the Utility Operations Department. 1 of 2
RECOMMENDATION
We recommend that the City Council authorize the purchase of Small AMR Meters for the Utility Operations
Department from Rural Pipe & Supply, of Jasper, Texas in the unit prices shown below.
BACKGROUND
A few yeazs ago, we began the process of installing Automated Meter Reading (AMR) meters in certain hazd to read
azeas and on commercial accounts. AMR-equipped meters can be read by simply driving by or walking neaz the
meter. This makes it much easier to get readings, especially during inclement weather or when the meter is
inaccessible. We aze currently contracting meter installation in order to get all of our meters upgraded to AMR
technology. The City has standazdized on the Badger Orion AMR system and Rural Pipe & Supply is the exclusive
authorized distributor for our azea (sole source). This procurement is exemptfrom the bidprocess under Texas Local
Government Code Section 252.022, General Exemptions (7A), a procurement of items that are available from only
one source, including items that are available from one source because ofpatents, copyrights, secret processes, or
natural monopolies. Rural Pipe & Supply has agreed to honor the 2008 award prices for meters. Also, we have
added a few meters with updated features that were previously unavailable. This includes an integral AMR unit with
a 3' cable extension built into the transmitter. This $3.75/meter option saves us $12/meter in installation costs, in
certain installations. Also new for this year is a smaller, lighter meter that is from $5.00 to $7.19 less per meter.
Prices are shown below:
Item Description Unit Price
°/e" x'/4" M-25 RTR ORION w/pit lid trans. (10' cable) $149.88 (2008 & current price)
5/a" x'/." M-25 RTR ORION w/integral trans. $153.00 (2008 & current price)
5/e" x'/a" M-25 RTR ORION w/integral trans.(w/3' wire) $156.75
5/8" x'/<" M-251p RTR ORION w/integral trans. $148.00
5/s" X'/4" M-251p RTR ORION w/integral trans.(w/3' wire)
5/e" x'/<" M-251p RTR ORION w/pit lid trans. (10' cable)
1" x 1" M-55 RTR ORION w/integral trans.
1" x 1" M-55 RTR ORION w/pit lid trans. (10' cable)
1" x 1" M-55 RTR ORION w/integral trans.(w/3' wire)
ORION Universal Transmitter (use w/Sensus meters)
ORION Mobile Reading System (laptop w/new softwaze)
PREPARED BY:
APPROVED BY
[] APPROVE
$151.75
$142.69
$198.17 (2008 & current price)
$193.00
$201.92
$ 77.60 (2007, 2008 & current price)
$16,126.32 (last bought in 2005 @ $21,500)
[] OTI-IER (DESCRll3E)
PROCESSED
HY
CnY
SECRETARY
City Manager ~ DATE
City of Port Arthur, Texas
Mavor and City Council Communication
DATE REFERENCE SUBJECT PAGE
NUMBER Authorization to Purchase Small AMR Meters & Metering
06-10-09 scn~DCE~R MMeters Systems for the Utility Operations Department. 1 of 2
Items in bold above are last yeaz's awazds and are the same price this year. Note that we aze well into our meter
replacement program and should complete the change-out within this awazd period. The ORION Mobile Reading
System is the laptop computer used to read meters. It has a longer range and more features to assist in meter location
than the handheld units. The Finance Department has shown an interest in purchasing an additional unit some time
between now and the completion of the AMR changeover.
BUDGET/FISCAL EFFECT
Funds for this purchase are budgeted in the account no. 427-1626-532.85-00, Project no. 427501.
SUMMARY
We recommend that the City Council authorize the purchase of Small AMR Meters for the Utility Operations
Department from Rural Pipe & Supply, of Jasper, Texas in the unit prices shown above.
RECOMMENDED:
Kelly EI idge
Director of Utility Operations
427 Water Bond Fund
1626 Water Distribution
532 Water Utilities
85 Water System
427501 Meter Change-out Program
PREPARED BY:
APPROVED BY
City Manager
Shawna Tubbs
Purchasing Manager
Q APPROVE
Deborah Echols
Director of Finance
[J OTHER (DESCRIBE)
PROCESSED
BY
Cn'Y
SECRETARY
DATE
Kelly,
Per our ongoing contract with Badger Meter Inc. Rural Pipe & Supply has agreed to
extend our meter pricing until 5/5/2010.
5/8"x3/4" Recordall M-25 RTR ORION PIT module w/101ead $149.88 ea.
5/8"x3/4" Recordall M-25 RTR ORION INTEGRAL trans $153.00 ea.
5/8"x3/4" Recordall M-25 RTR ORION INTEGRAL trans w/3' wire option $156.75ea.
5/8"x3/4" Recordall M-251p RTR ORION INTEGRAL trans $148.00 ea.
5/8"x3/4" Recordall M-251p RTR ORION INTEGRAL trans w/3' wire option $151.75 ea.
5/8"x3/4" Recordall M-251p RTR ORION PIT module w/10' lead $142.69 ea.
1" Recordall M-55 RTR ORION INTEGRAL trans $198.17 ea.
1" Recordall M-55 RTR ORION INTEGRAL trans w/3' wire option $201.92
1" Recordall M-55 RTR ORION PIT MODULE VJ/10' lead $193.00 ea.
ORION Universal Transmitters $77.60 ea.
ORION Mobile Meter Reading System $16,126.32
includes the following:
1 ORION Laptop kit with U.S. Census Bureau Mapping
1 READCENTER Upgrade [New Software]
1-Day Training
Thank you,
Phil Pate
RURAL PIPE & SUPPLY