The URL can be used to link to this page

Home My WebLink AboutPR 12152:BUS. PK MODULAR OFFICEPort Arthur Economic Development Corporation P. O Box 1089 · Port Arthur Texas 77641-1089 409/983-8195 · 409/983-8222 tax Emaih portarthuredc@eonet.net · http://www, portarthur, com/edc Memo To: Mayor, City Council and City Manager From: Ike Mills. Executive Directo~)~ Date: Apdl 24, 2003 Re: P.R No. 12152: Council Meeting Apd129, 2003 Attached ~s P.R. No. 12152 approving Contract I for Modular Office in the amount of $48 839 to Eagle Pro as it pertains to the Port Arthur Business Park as approved by the Section 4A Port Arthur Economic Development Corporation awarding the contract to Eagle Pro. Mark Sokolow, City Attomey Jim Wimberley, EDC Attorney P. R. No. 12152 04/14/03 bjm RESOLUTION NO. A RESOLUTION APPROVING THE AWARD OF A CONTRACT FOR CONSTRUCTION OF MODULAR OFFICE TO EAGLE PRO IN THE AMOUNT OF $48,893 FOR THE PORT ARTHUR BUSINESS PARK AS APPROVED BY THE SECTION 4A PORT ARTHUR ECONOMIC DEVELOPMENT CORPORAT I ON WHEREAS, the Section 4A Economic DevelopmenE advertised and WHEREAS, reviewed and Consulting; WHEREAS, for bidders no consErucE the Pore Arthur Business the bids were received on January 7, evaluated by Schaumburg & Polk as well as CorporaLlon Park; 2003 and were by Diamond the report and recommendations of Schaumburg & Polk and Diamond Consulting are attached as Exhibit "A"; WHEREAS, the Board of Directors of the.Port Arthur 4A Economic Developmen~ on March 31, 2003 with a unanimous of $48,893 for the construction WHEP~AS, the actions of the Section 4A CorporaElon require the approval by the CiEy Council; and Corporation approved and awarded vote Eo Eagle Pro in the amounn of a modular office. Economic Developmenn the preamble are nrue CITY COUNCIL OF THE CITY NOW THEREFORE, BE IT I~ESOLVED BY THE OF PORT ARTHUR: Section 1. That the faces and opinions and correcE. Section 2. That the City Council herein approves the award the modular office consErucElon conEract Eo Eagle Pro by the Section 4A Economic Developmen5 Corporation Exhibit "A". Section 3. That a copy of the cap5lon of spread upon the Minutes of the City Council READ, ADOPTED AND APPROVED on this day of A.D., 2003, an a Regular Meeting of the City Council of Port Arthur, Texas, by th~ following vote: AYES: Mayor City Council as delineated in this Resolution be of the City NOES: ATTEST: OSCAR ORTIZ, MAYOR EVANGELINE GREEN, CITY SECRETARY '~'~.I. OUS~IKE"~IL~LS EXECUTIVE DIRECTOR ~'-~-r~ ~I " , EDC, APPROVED AS TO FORM: MARK T. SOKOLOW, CITY ATTORNEY APPROVED FOR ADMINISTRATION: STEVE FITZGIBBONS, CITY MANAGER APPROVED AS TO AVAILABILITY OF FUNDS REBECCA UNDERHILL. DIRECTOR OF FINANCE EXHIBIT "A" Diamond Consulting 11 Gambrel Oak Place The Woodlands Texas 77380 Economic Develoemem Architecture Planning April 14, 2003 Mr. Ike Mills Executive Director Port Arthur Economic Development Corporation P.O. Box 1089 Port Arthur, Texas 77640-1089 Re: City Council Meeting to Award Contracts and Change Orders for Business Park Dear lke, As you know, bids for Contracts I and VIIi were received in January and February respectively. I delayed submitting them for award until they could be considered as one package along with Change Order 2 for Contract VI and Agreement letters from the utility compames. As you wiI1 recall The March EDC board meeting was delayed several weeks. But these have not been included on either of the two subsequent City Council meeting agendas and are thus still pending. Change Order 2 to Contract VI is now critical. The contractor must receive the alternate valve called for in this change order before he can complete construction of the retention pond and outfall structures. This valve has a lead- time of weeks in order to allow it to be fabricated specifically for our application. The following agreements that were approved by the EDC Board on March 31: Contract VI - Change Order 2 -Substitution of outfall valves - $15.406.00 Contract I - Genera/Requirements - award of the following: Contact for Construction Sign - Contract for Temporary Project Sign - Contract for Modular Office- $1,957.34 to Fast Sign $4,125.87 to Fast Signs $48.893.00 to Eagle Pro Engineering Inc. Contact VII Landscaping and Final Grading - award of the following: Contract for construction - $597.672.00 to Excavators and Constructors Inc. Utility Agreements Agreement for Power Services- Gas Service- $351,000.00 with Entergy Not to exceed $165,000 -with Texas Gas In addition to these items we have since uncovered two additional items that may require action by both the EDC Board and City Council. They are: Potential changes to Contract V- Road Improvements as a result of changes in soil moisture content (see Monthly Report for March and April). Additional soil tests are currently underway to resolve concerns and revise paving section and sub grade design if required. Chasge Order 3 to Contract I[[ - Undergro~md.lJ*d, tities - This change order is for revisions in the Jade Road connection to a new offsite water line being constructed by the City under separate con,act, q[hese on281 3677821 [a×281 2927552 emaildiaconsult@worldnet.att.net Ike Mills April 14, 2003 Page 2 of 2 revisions are the results of changes requested by the City's Utility Director. It and will increase the length of bore under FM 365, require the removal and replacement of a portion of Jade Ave south of FM 365 and add valves and other appurtenances at the connection point. A proposal in the amount of $25,798.50 has been received from E&C Inc and reviewed by our Engineer. This change order is also time critical. I respectfully request that a special meeting be scheduled with the City Council at the earliest practical date. It this is not possible, I request that the city include these items on its next regular council meeting. If it is possible I also request that a special meeting of the EDC Board be scheduled prior to the Council meeting m consider Change Order 3 to Con/tact B/and (if matters can be resolved in time) any changes to Contract V. If you have any questions please let me know. Warm regards, William E. Diamond II Cc: Tim Alexander Bill Hughes Diamond Consulting Fax 281 367 7223 Emai; billed iam ondconsult mgonline,~om Fax Message Date Te From Subject April 25~ 2003 Mark Sokolow Bill Diamgnd Award Letter for Eagle Pro Schaumburg & Polk, Inc. CONSULTING ENGINEERS 8865 College Street. Suite Beaumont, Texas 77707 Phone (40q)866~0341 Fax (409)866-0337 January 10, 2003 Mr. Bill Diamond Diamond Consulting 11 Gambrel Oak Place Houston. Texas 77380 Port Arthur Business Park Recommendation of Award - Re-Bid Contract No. I P,E[ El VED BY JAN I~ ~ 2rj~S DIAMONDCONSULlkC Dear Mr. Diamond, The second Cohtract 1 bid opening was held January 7, 2003 at City Hall in Port Arthur, Texas for "General Requirements" for the proposed Port Arthur Business Park. Bids were received for three separate ilems ~hat could be awarded either Together or individually. This letter includes recommendations for award based upon the results of the competiti¥'c bids received and an evaluation of those bids based upon the requirements of thc contract documents. The auached bid tabulation shows that we received a total of three (3) bid proposals and displays the prScing submhted by each bidder for the three base bids. Only one bidder submitted a bid lUr all three base bid items. A second bidder submitted a price for Base Bid No. 3 only and the third bidder submitted a price for Base Bid Nos. 1 &2 only. This essentially gave us twe bids for each of the three Base Bids. One bidder. Fast Signs, did ~xol submit their price on the requested proposal fbrm with a legal si~mararc, thcrcfbre, we requested that they send a copy of the sighted proposal form to us ro at~acb with this letter. Recommendation of Award: Base Bid No. 1: This included thc scope of work to provide and install thc construction sign aa~d we received a low bid from Fast S~gns of $1.957.34 and a second bid of S4,547.00 from Eagle-Pro Engineering, h~c. Thc projecl budget for the construction sign ,a.'a~ 56.000.00, therefore, we recommend award o£Base B~d No. 1 to Fast Signs. The sigm can be inslalled within '~0 calendar days from award. Base Bid No. 2: This included the scope of work lo provide and install the project sign and we received a Iow bid from Fast Signs of $4,125.87 and a second bid of S7.437.00 I¥om Eagle-Pro Engmeenng, Inc. The proJecT budget tier the project s~=m~ was $9,000.00, therefore, we recommend av~:ard of Base Bid No. 2 to Fast Signs. The sign can be installed ~vithin 30 calendar days from award. Schaumburg & Polk, I~c. Page 2 Mr. William E. Diamond Port Arthur Business Park Base Bid No. 3: This included thc sec,pc of work lo provide and install the Modular Construction Office & Porches for the project and we received a low bid of S48.893.00 from Eagle-Pro Engineering, Inc. and a second bid of $70,000.00 from Green Construction. Thc project budget for the office building is $55,000.00, therefore, we recommend award of Base Bid No. 3 to Eagle-Pro Engineenng, Inc. The building can be delivered and installed within 65 calendar days from award. Other Bid items in the original Contract.l.scope of work include the following list which we recommend to be directly purchased bv the Port Arthur EDC as the proJeCt progresses: 1) Portable Toilet Service - Project Budget of $2.I00.00 2) Non-Potable Water Well -Project Budget of $4.000.00 3) Temporary Security Fencing - Project Budget of $3,000.00 4) Refuse Dumpster Service - Project Budget of $2,400.00 Based upon our review and evaluation of the bids for this project and the information provided by the conlracrors in their proposals, we respectfully submit these recommendations for your consideration and for approval of the Port Arthur Economic Development Corporation and City of Port Arthur Council. Please advise as to how we arc to proceed with Notice of Award at your earliest convemence. Sincerely, Schaumburg & Polk, Inc. William R Hughes, Jr., P.E. ProJect Manager Attact~ments Copy to: Ikc Mills. Executive Director - Port Arthur EDC PAEDC Business Park Files c/o Diamond Consulting SPI Prelect File Nc 3602 S~haumburg & Polk. Inc. CONSUl ~'[NG ENGINEERS BID TABULATION PORT ARTHUR BUSINESS PARK CONTRACT I - GENERAL REQUIREMENTS Eagle-Pro DALE: JANUARY 7, 2003ATJ:00P.M. Engineering Inc- Green COnstruction Fast Signs ENGINEER: $CRAU~%}BURG & POLK~INC. 510 Park Street 2211 G~lfway Drive 4108 N. Dowlen Road suite 100 Port Arthur, Texas Beaumont, Texas I LS $4,547.00 The Bid Proposals submitted have been reviewed, and to the best of my knowledge this is an accurate tabulation of the Bids received,