HomeMy WebLinkAboutPR 15318: RENE BATES AUCTIONEERS, INC. - RENEWAL CONTRACTMemorandum
City of Port Arthur, Texas
Purchasing Division
TO: Stephen Fitzgibbons, City Manager
FROM: Shawna Tubbs, Purchasing Manager
DATE: June 16, 2009
SUBJECT: Proposed Resolution No. 15318
RECOMMENDATION
The Purchasing Division recommends the City Council to authorize the 1 s` additional year renewal
of the contract between the City of Port Arthur and Rene Bates Auctioneers, Inc. of McKinney,
Texas for the online auction sale of surplus furniture/minor equipment, vehicles, equipment, or
heavy equipment.
BACKGROUND
The Purchasing Division is preparing for the 2009 annual online auction. On July 1, 2008 the City
Council, per Resolution Number 08-275, authorized the City Manager to enter into a one year
contract with the option to renew up to four (4) additional one yeaz periods with Rene Bates
Auctioneers for the online auction sale of surplus items. This will be the I s` additional year
renewal.
BUDGETARY AND FISCAL EFFECT
N/A
STAFFING EFFECT
None
SUMMARY
The Purchasing Division recommends the City Council to authorize the 1 S` additional yeaz renewal
of the contract between the City of Port Arthur and Rene Bates Auctioneers, Inc. of McKinney,
Texas for the 2009 online auction sale of surplus furniture/Ntinor equipment, vehicles, equipment,
or heavy equipment.
PR 15318
P. R. N0.15318
06/19/09 DF
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE 1sT ADDITIONAL YEAR
RENEWAL OF THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND RENE BATES AUCTIONEERS, INC. OF
MCHINNEY, TEXAS FOR THE ONLINE AUCTION SALES OF
SURPLUS FURNITURE/MINOR EQUIPMENT, VEHICLES,
EQUIPMENT OR HEAVY EQUIPMENT.
WHEREAS, the Purchasing Division is preparing for the 2009 annual online auction sales
of furniture/minor equipment, vehicles, equipment or heavy equipment; and
WHEREAS, on July 1, 2008 City Council approved Resolution number 08-275
authorizing the City Manager to enter into a one (1) year contract with four (4) additional one (1)
year renewals with Rene Bates Auctioneers, Inc of McKinney, Texas; and
WHEREAS, the 2009 online auction sale will be the 1 s` additional year renewal of the
contract with Rene Bates Auctioneers, Inc.; and
WHEREAS, the contract with Rene Bates Auctioneering, Inc. authorizes the withholding
of a fee of five per cent (5%) of the gross sales of all auction proceeds less sales tax collected; and
WHEREAS, the City Council deems it is in the best interest of the City to renew the
contract.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
PR 15318
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby approves the ls` renewal of the contract
between Rene Bates Auctioneers, Inc. of McKinney, Texas and the City of Port Arthur for the
online auction sale of furniture/minor equipment, vehicles, equipment or heavy equipment .
Section 3. That, Rene Bates Auctioneers, Inc. will sign this Resolution ageeing to the
terms hereof.
Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of June
2009, A.D., at a Regulaz Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote:
AYES: Mayor:
Council members:
NOES:
Mayor
PR 15318
ATTEST:
Terri Hanks, City Secretary
APPROVED AS TO FORM:
Mazk Sokolow, City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
AS TO FUND AVAILABILITY:
Tubbs, Purchasing Manager
AGREED TO:
Rene Bates Auctioneers, Inc.
PR 15318