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Home My WebLink AboutPR 22481: RATIFICATION OF THREE (3) TEMPORARY ELECTIC PANELS FOR THE 46TH STREET LIFT STATION City of ort rtlru� INTEROFFICE MEMORANDUM Date: March 31, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Director of Utilities RE: PR 22481 —Ratification of Three (3)Temporary Electric Panels for the 46th Street Lift Station Introduction: The intent of this Agenda Item is to seek City Council's ratification for three (3) temporary electric panels at the 46th Street Lift Station. The 46th Street Lift Station developed a leak in the discharge piping, flooding the lift station, which caused a potential hazard to public health and safety. The emergency repairs to the lift station were performed by ALLCO, LLC of Beaumont, Texas. ALLCO, LLC provided and installed a bypass system, replacing the piping entering the lift station, replaced 240 feet of pipe from the lift station to the bypass system, provided bypass pumping for 8 weeks, and cleaned and pressure washed the lift station. The electric panels were designed and installed by Epic Engineering of Orange, Texas for a total cost of$53,911.54 and funds are available in Water Utilities Capital Improvement Fund Account No. 405-40-000-8516-00-00-000, Water Utility Systems, Project String WS0010- CON. Background: The 46th Street Lift Station developed a leak in the discharge piping, flooding the lift station, which caused a potential hazard to public health and safety. The emergency repairs to the lift station were performed by ALLCO, LLC of Beaumont, Texas. ALLCO, LLC provided and installed a bypass system, replacing the piping entering the lift station, replaced 240 feet of pipe from the lift station to the bypass system, provided bypass pumping for 8 weeks, and cleaned and pressure washed the lift station. The three (3) temporary electric panels were designed and installed by Epic Engineering of Orange, Texas. The 3 panels were designed and installed for a total cost of $53,911.54. Once the panels are replaced with the permanent panels,they will be utilized at other lift stations as needed. "Remember,we are here to serve the Citizens of Port Arthur" City of urt rtlrut 7irsua Budget Impact: The total cost is $53,911.54 and funds are available in Water Utilities Capital Improvement Fund Account No. 405-40-000-8516-00-00-000, Water Utility Systems, Project String WS0010-CON. Recommendation: It is recommended that City Council approve PR 22481, ratifying the payment to Epic Engineering for three (3) temporary electric panels at the 46th Street Lift Station. "Remember,we are here to serve the Citizens of Port Arthur" PR 22481 3/31/22 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO APPROVE THE FABRICATION AND INSTALLATION OF THREE (3) TEMPORARY ELECTRIC CONTROL PANELS AT THE 46TH STREET LIFT STATION BY EPIC ENGINEERING OF ORANGE, TEXAS WITH A TOTAL BUDGETARY IMPACT OF $53,911.54; FUNDS ARE AVAILABLE IN WATER UTILITIES CAPITAL IMPROVEMENT FUND ACCOUNT NO. 405-40-000-8516-00-00-000, WATER UTILITY SYSTEMS,PROJECT STRING WS0010-CON. WHEREAS, there was a discharge piping leak discovered in the 46th Street Lift Station, which flooded the lift station, causing an immediate public health and safety concern; and, WHEREAS, the occurrence created an urgent response for repairs and bypass of the station with external rental pumps; and, WHEREAS, pursuant to Section 252.022(a)(2) this expenditure is authorized because it was a public calamity that required the immediate appropriation of money to preserve the property of the municipality's residents or to preserve the property of the municipality; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS,the 46th Street Lift Station leak was originally repaired by ALLCO, LLC of Beaumont, Texas, under emergency conditions authorized by the City Manager; and, WHEREAS, after the leak repairs were completed, the original electric control panels were found to be inoperable after being submerged during the flooding of the lift station; and, WHEREAS, three (3) temporary electric control panels were fabricated and installed in place of the original panels by Epic Engineering of Orange,Texas in order to restore service to the lift station; and, PR 22481 3/31/22 bw Page 2 of 3 NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, in order to protect the health and safety of our citizens, the City Council hereby approves and ratifies the expenses of the fabrication and installation of three(3)temporary electric panels at the 46th Street Lift Station with a budgetary impact of$53,911.54(see Exhibit"A"); and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of 2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman"Bill" Bartie Mayor PR 22481 3/31/22 bw Page 3 of 3 ATTEST: APPROVED AS TO FORM: alerno ) Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: 4,VA/1r-a- 3 beide (j-t— Ronald Burton andy Daniel City Manager Interim Director of Finance iii �y� L Calvin Matthews, P.E. Clifton Williams, CPPB Water Utilities Director Purchasing Manager EXHIBIT "A" (City Manager Approval Letter) ,t `z ,,rt rthur INTEROFFICE MEMORANDUM WATER UTILITIES DEPARTMENT ADMINISTRATION DIVISION Date: \ugust 18, 2021 To: Ronald Burton, City Manager From: Donald Stanton, Interim Director of Water Utilities RE: 46th Street Lift Station Failure(Revised Scope) The 46th Street Lift Station Force Main was flooded and in need of emergency rehabilitation.This section was part of a planned rehabilitation in the capital plan. Possible vendors include ALLCO, Brystar.and Texas Hot Taps. The projected budgetary impact is up to S700,000.00 and funding is available in Capital Improvement Projects, Sewer System Maintenance. 3 pumps and motors will need to he reworked and/or repaired due to being submerged for over a week. Texas Clamps & Machine is the vendor that will be repairing the pumps; IPS is repairing the motors. All of the electrical panels were also submerged for over a week and cannot be used again. Epic Engineering is building new electric panels so that the motors can run when they are put back in service. I,Ronald Burton.approve the emergency rehabilitation for the 46th Street Lift Station Force Main. Signed: ' `\11 1• Ronald Burton , EXHIBIT "B" (Invoice for the 3 Temporary Electric Panels at the Lift Station) From: Donald Stanton Sent: Friday,August 13, 2021 4:36 PM To: Brian Wallace Subject: FW: [NON-CoPA] EPIC Proposal for 46thLS Temp Control Panels Donnie Stanton Interim Director of Utilities City of Port Arthur From: aaron.gauthier epicengr.com<aaron.gauthier@epicengr.com> Sent: Friday,August 13, 2021 4:35 PM To: Donald Stanton<donald.stanton@portarthurtx.gov> Cc: lon.hubbard epicengr.com<lon.hubbard@epicengr.com> Subject: [NON-CoPA] EPIC Proposal for 46thLS Temp Control Panels Donny, We are pleased to present our proposal for temporary controls at the 46th Street lift station. The quote consists of 3 starter panels each on their own rack,such that, they can be moved and used independently of each other for future use.EPIC Engineering will procure,fabricate, and install the temporary control panels at the 46th Street site for use until the new platform and control rack can be installed for the Hurricane Harvey mitigation project. Our total proposed amount for the project is: $44,926.28 (+25%)based on fluctuating material prices. Thank you for this opportunity and have a great weekend, Aaron D. Gauthier Engineer Firm#F-14251 603 Dayton St,Orange,TX 77630 Office: 409.670.9393 Cell: 409.460.3760 www.EPICengr.com (;), EPIC INVOICE Firm# 14251 December 7, 2021 INVOICE#21-1201 Bill to: City of Port Arthur Accounts Payable PO Box 1089 Port Arthur, Texas 77641 Remit: EPIC Engineering 603 Dayton St Orange, Texas 77630 Job#: 62052 PO#: 22105416 Temporary controls at 46th Street lift station. Amount due: $ 53,911.54