HomeMy WebLinkAboutPR 22297: RESCHEDULE GO-LIVE DATE FOR UTILITY BILLING MODULES •
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www.PortArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: April 22, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director ‘‘,1,
RE: Proposed Resolution No. 22297 —Reschedule go-live date for Utility Billing
modules
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to amend the Software as a Service agreement with Tyler Technologies to reschedule the go-
live date for Utility Billing modules from October 2021 to January 2023.
Background:
On September 10, 2019, City Council approved Resolution 19-392, an agreement with Tyler
Technologies to implement an Enterprise Resource Planning (ERP) system. The Statement of
Work stated the go-live date for the Utility Billing modules to be October 2022.
The time required to complete the tasks necessary for a successful implementation of the
Utility Billing modules will require more days than expected. Therefore, the go-live date needs
to be rescheduled to a later date of January 2023.
Budget Impact:
Rescheduling the go-live date will not have a financial impact on the project budget.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Recommendation:
It is recommended that City Council authorize the City Manager to execute the amendment to
the Software As A Service Agreement with Tyler Technologies to convert surplus conversion
hours to needed implementation hours.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 22297
FY 4/22/2022
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO.4 TO THE SOFTWARE SERVICE AGREEMENT WITH TYLER
TECHNOLOGIES APPROVED VIA RESOLUTION 19-392 TO RESCHEDULE THE
GO-LIVE DATE FOR THE UTILITY BILLING MODULE.
WHEREAS,the City of Port Arthur entered into an agreement with Tyler Technologies
to implement an Enterprise Resource Planning System, approved by Council Resolution 19-392;
and
WHEREAS, the Statement of Work has the go-live date for the Utility Billing Module
scheduled for October 2022; and
WHEREAS, additional time is required to complete the tasks necessary for a successful
implementation; and
WHEREAS,a rescheduled go-live date of January 2023 would provide the additional time
required to complete such task; and
WHEREAS, the amendment to the Statement of Work is attached hereto as"Exhibit A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to execute
Amendment No. 4 with Tyler Technologies to reschedule the go-live date for the Utility Billing
modules to January 2023.
Section3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of April, A.D. 2021 at a regular
meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
P.R. NO. 22297
FY 4/22/2022
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
(),(7/Ai 04A—
al Tizeno, ity Attorney
APPROVED FOR ADMINISTRATION:
A, LJL
Ronald Burton Clifton Williams
City Manager Purchasing Manager
Ck4, CA
Fay Yo g r J
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
cam-- n
Kandy Daniel, nterim Director of Finance
P.R. NO. 22297
FY 4/22/2022
Exhibit A
• •�• tyler
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AMENDMENT
This amendment ("Amendment") is effective as of the date of signature of the last party to sign as
indicated below("Amendment Effective Date"), by and between Tyler Technologies, Inc.with offices at
One Tyler Drive,Yarmouth, Maine 04096("Tyler")and the City of Port Arthur,Texas,with a mailing
address of PO Box 1089, Port Arthur,Texas 77641("Client").
WHEREAS,Tyler and Client are parties to an agreement dated September 26, 2019 ("Agreement");and
WHEREAS,Tyler and Client desire to amend the terms of the Agreement as provided herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained,Tyler and Client agree
as follows:
1. Exhibit E (Statement of Work) Section 1.3 is hereby amended as follows:
Phase 3, Utility Billing
Start Date—October 2020
Go-Live Date—January 2023
2. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
3. Except as expressly indicated in this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc. City of Port Arthur,Texas
By: By:
Name: Name:
Title: Title:
Date: Date:
tyler
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