HomeMy WebLinkAboutPR 22501: CONTRACT WITH SUPER 8 MOTEL, IN THE CASE OF AN EMERGENCY OR DISASTER P. R. No. 22501
05/02/2022 gt
RESOLUTION NO.
A RESOLUTION AUTHORIZING A NON-EXCLUSIVE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND SUPER 8 MOTEL OF
PORT ARTHUR, TEXAS TO PROVIDE SERVICES, SUPPLIES,
ACCOMMODATIONS, OR CONFERENCE ROOMS IN THE CASE OF AN
EMERGENCY OR DISASTER WITH THE TERM OF THE AGREEMENT
FROM MAY 25, 2022 TO MAY 24, 2024
WHEREAS, the City of Port Arthur desires to enter into a non-exclusive contract
with Super 8 Motel of Port Arthur, Texas as to provide services, supplies, accommodations,
or conference rooms in case of an emergency, as delineated in Exhibit"A", with the term of
the Agreement May 25, 2022 to May 24, 2024, with an option to renew for one additional
two-year period.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City of Port Arthur is herein authorized to enter into a non-
exclusive contract with Super 8 Motel of Port Arthur, Texas as to provide services, supplies,
accommodations, or conference rooms in case of an emergency, in substantially the same
form as delineated in Exhibit "A", with the term of the Agreement from May 25, 2022 to
May 24, 2024, with an option to renew for one additional two-year period.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the Corporation.
READ,ADOPTED AND APPROVED on this day of , A.D., 2022,
at a Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:
s.pr22501
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartle, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
ASAy 6/
Valecia R. izeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
s.pr22501
EXHIBIT "A"
s.pr22501
STATE OF TEXAS §
§
COUNTY OF JEFFERSON §
EMERGENCY NON-EXCLUSIVE CONTRACT (HOTEL)
WHEREAS, the City of Port Arthur and Super 8 Motel are herein entering into
this Non-Exclusive Contract as to provide services, supplies, accommodations or
conference rooms in case of a disaster; and
WHEREAS, a disaster is one that is declared by the Mayor, the County Judge,
the Governor, or by the President, for the area encompassing the City of Port Arthur.
NOW THEREFORE, the City of Port Arthur and the Company agree as follows:
(1) The Company presently provides services, supplies,
accommodations, or conference rooms to the public at 7700
Memorial Blvd., Port Arthur, Texas 77642.
(2) The prices for the services, supplies, accommodations, or
conference rooms may change due to fluctuations of supply and
demand. The Company agrees to provide the City with updated
price lists and inventories as reasonably requested and as needed
for planning of disasters.
(3) In case of a declared disaster, the Company agrees that the "City"
or an affiliated governmental entity can enter its premises and take
such services, supplies, accommodations, and/or conference rooms
for the disaster and for the City's possible use as an emergency
operations center for a term not to exceed thirty (30) days.
s.emergency contract_Super 8 Motel_2022 1
(4) The following terms and conditions apply:
(a) The "Company" and the City of Port Arthur or the affiliated
governmental entity shall maintain an agreed list of all specific
services, supplies, accommodations, or conference rooms taken,
with the time and date it was taken, who authorized the taking, and
the prospective use.
Description of Date Time City Official who Prospective use
services, Taken Taken authorized it
supplies,
accommodati
ons, or
conference
rooms
The "City" shall provide the Company with the Agreed list within seven (7) days
of the services, supplies, accommodations, and/or conference rooms being taken.
(b) The "City" will pay for the services, supplies,
accommodations, and/or conference rooms at the price for
the services, supplies, accommodations, or conference
rooms, which was advertised ten (10) days prior to the
declaration of disaster.
s.emergency contract Super 8 Motel 2022 2
(c) The "City" shall pay for the services, supplies,
accommodations, and/or conference rooms used within
twenty (20) days after the provider provides an itemized
invoice, with a certification that the price being charged is
the posted price.
(4) In case of a disaster, the "City" has the option to secure the
premises and provide emergency electricity to the premises at the
cost of the City.
(5) It is at the sole discretion of the City as to whether to obtain
services, supplies, accommodations, and/or conference rooms from
any particular provider.
(6) This agreement commences from May 25, 2022 and shall continue
until May 24, 2024, with an option to renew for one additional two-
year period. It can be terminated with thirty (30) days notice by
either party. Nevertheless, it cannot be terminated by the provider
during the period of the disaster.
(7) Notice can be provided as follows:
CITY OF PORT ARTHUR
444 4th Street
Port Arthur, TX 77640
ATTN: City Manager
(409) 983-8100
s.emergency contract Super 8 Motel 2022 3
PROVIDER:
Super 8 Motel
7700 Memorial Blvd.
Port Arthur, TX 77642
(409)
(409) (facsimile number)
(e-mail address of general manager)
SIGNED ON this the day of , 2022.
CITY OF PORT ARTHUR
By:
Ronald Burton
City Manager
SIGNED ON this the day of , 2022.
SUPER 8 MOTEL
PORT ARTHUR
By:
Print Name:
Title:
s.emergency contract_Super 8 Motel_2022 4