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Home My WebLink AboutPR 22537: APPROVAL OF TIME-EXTENSION CHANGE ORDER NO. 3 City of (1r! rfllnr INTEROFFICE MEMORANDUM Date: April 29, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 22537—Approval of Time-Extension Change Order No. 3 Introduction: The intent of this Agenda Item is to seek City Council's approval of Change Order No. Three (3) for the Remediation and Mitigation of the Twelve (12) Harvey Lift Stations as a time- extension change order. The original contract amount was awarded by Resolution No. 21-134 on April 13, 2021 for $1,278,248.00 and 210 days from the start date on the Notice to Proceed. Contract Change Order No. One (1) was a time extension only change order, but due to an oversight, was not processed. Contract Change Order No. Two (2), approved by Resolution No. 22-125, was for a time extension of sixty(60) days. This Change Order No. Three (3) is a time-extension change order of 120 days, which includes the time extension not processed from Change Order No. One (1), making the contract end date June 27, 2022. Background: In April of 2021, the Council passed Resolution No. 21-134, awarding the Remediation and Mitigation of the Twelve (12) Harvey Lift Stations contract to BDS Constructors, LLC DBA MK Constructors of Vidor, Texas. The project is managed by Arceneaux, Wilson& Cole, LLC of Port Arthur, Texas. Budget Impact: The original contract amount was $1,278,248.00; Change Order No. Two (2) was a deductive change order for $10,000.00. This Change Order No. 3 is a time-extension change order,of 120 days with no budget impact. The current contract value is $1,268,248.00. Funds are available in Account No. 405-40-000-8516-00-00-000, Project No. WS0005-CON. Recommendation: It is recommended that City Council adopt Proposed Resolution No. 22537, which extends the duration of the project for 120 days, as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 22537 4/29/22 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND BDS CONSTRUCTORS, LLC DBA MK CONSTRUCTORS OF VIDOR, TEXAS FOR THE REMEDIATION AND MITIGATION OF THE TWELVE (12) HARVEY LIFT STATIONS, EXTENDING THE DURATION OF THE PROJECT WITH A TIME EXTENSION OF 120 DAYS; ACCOUNT NO. 405-40-000- 8516-00-00-000, PROJECT NO. WS0005-CON. WHEREAS, pursuant to Resolution No. 21-134, City Council awarded a contract to BDS Constructors, LLC DBA MK Constructors of Vidor, Texas, for the remediation and mitigation of the twelve (12) Harvey lift stations for the amount of$1,278,248.00; and, WHEREAS, Change Order No. One (1) was submitted by Arceneaux, Wilson and Cole, LLC, for a proposed time extension of 60 (sixty) days, but due to an oversight, it was not processed; and, WHEREAS, pursuant to Resolution No. 22-125, City Council approved deductive Change Order No. Two (2) to the Remediation and Mitigation of the Twelve (12) Harvey Lift Stations in the amount of $10,000.00, to a new total of $1,268,248.00, and extending the completion date by 60 days; and, WHEREAS, Arceneaux Wilson & Cole LLC, Project Engineers, has submitted Change Order No. Three (3) (attached hereto as Exhibit "A") to the Remediation and Mitigation of the Twelve (12) Harvey Lift Stations, extending the completion date by 120 days to the project to a new term of 390 days (June 27, 2022) and has no cost impact; and, WHEREAS, Charge Order No. Three (3) will reconcile the previously requested time extension of sixty(60) days in Change Order No. 1 that was not processed; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: PR No. 22537 4/29/22 bw Page 2 of 3 THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to approve Change Order No. Three (3) to the contract with BDS Constructors, LLC DBA MK Constructors of Vidor, Texas, Texas, increasing the duration of the project with a time extension of 120 days due to material changes to a new term of 390 days (June 27, 2022) and has no cost impact, in substantially the same form as attached hereto as Exhibit"A". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of , 2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers NOES: Thurman"Bill" Bartie Mayor ATTEST: APPROVED AS TO FORM: (iit -1W 12z'-- 412/t Sherri Bellard .Valecia Tiz no City Secretary City Attorney PR No. 22537 4/29/22 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burton City Manager alvin Matthews, P.E. Water Utilities Director APPROVED AS TO AVAILABILITY OF FUNDING: cil, ,tvi)CA 6,41, Kandy Danikl Clifto • Williams Interim Finance Director Purchasing Manager EXHIBIT A (Change Order 3) Keith Zotzky From: lon.hubbard epicengr.com <lon.hubbard@epicengr.com> Sent: Monday, April 25, 2022 10:35 AM To: Keith Zotzky Subject: RE: Port Arthur Lift Stations • Keith In review of the request I concur with the request for an extension of time.The materials issues are affection all our projects in construction now. Thank you Lon A Hubbard PE EPIC Engineering 409-267-1149 From: Keith Zotzky<Keith.Zotzky@awceng.com> Sent: Monday,April 25, 2022 10:15 AM To: lon.hubbard epicengr.com<lon.hubbard@epicengr.com> Subject: RE: Port Arthur Lift Stations Good Morning Lon, Please see the email below from MK/ESI in regard to a necessary time extension for the 12 Lift Station. Let me know if you agree with this request and the justification. Thank you, 0 awc APCENEAUX WILSON&COLE Keith Zotzky,P.E.(TX,LA), CFM/Project Manager Keith.Zotzky@awceng.com/281.543.2663 Arceneaux Wilson &Cole LLC 3120 Central Mall Drive Port Arthur, TX 77642 409.724.7888 awceng.comn +11. .411i .. ARCENEAUX WILSON&COLE engineering l surveyIng I planning April 28, 2022 Mr. Calvin Matthews, P.E. City of Port Arthur Director of Water Utilities 444 4th Street Port Arthur, Texas 77640 RE: Proposal For Change Order No. 03 for LIFT STATION REMEDIA T/ON&MI TIGA TION AWC Job No. CPA-970 Mr. Matthews: Attached is Change Order No. 3 for the Lift Station Remediation & Mitigation project. This change order is for extending the contract time by one hundred twenty(120) calendar days. The electrical subcontractor for the project has informed the Contractor of another additional 8-week delay beyond the last reported and anticipated construction completion timeframe. This delay is due to equipment and material delivery delays beyond the previously anticipated schedule. These materials were necessary for the completion of the electrical control panels for each site. The electrical subcontractor has now received all necessary appurtenances to begin constructing the remaining electrical improvements at each lift station site. The Contractor has completed all construction activities involving new fencing and elevated platforms at the lift station sites. The remainder of the proposed construction improvements is now scheduled to be completed within the next 60 calendar days and is directly related to the receipt of the delayed electrical equipment. 409.724.7888 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Engineering Surveying awceng.com F-16194 10194049 AIM .` CliAlle A WM TAW This change order will add 120 Calendar Days to the contract time to account for the experienced equipment delays and reconcile the previously requested 60 day extension via Change Order No. 1. We recommend that the City of Port Arthur authorize this change order to the contract as submitted. We have attached Change Order No. 3 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. ARCENEAUX W/LSON&COLE LLC TEXAS REGISTERE ENGINEERING FIRM F-16194 Keith Zotzky, P. ., CFM Attached.' Change Order#03 MK Constructors Time Extension Request Original Submitted CO#1 1'_ lkl 4(SD V ARCENEAUX WILSON&COLE engineering I surveying I otanning CHANGE ORDER NO. 3 DATE: April 28, 2022 JOB NO.: CPA-970 AGREEMENT DATE: April 19, 2021 NAME OF PROJECT: Lift Station Remediation & Mitigation OWNER: CITY of PORT ARTHUR CONTRACTOR: MK CONSTRUCTORS The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Extend Contract Time by 120 Calendar Days to account for electrical equipment & materials delivery delay and reconcile previously requested contract time via Change Order No. 1. TOTAL $0.00 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,278,248.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,278,248.00 The CONTRACT PRICE due to this CHANGE ORDER will be by: $0.00 The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,278,248.00 1 of 2 1__ rIaANc to t Rt t=ku No. . '_ April t , 3 Job No. CPA978 + YM " ARCENEAUX WILSON&COLE engineering I surveying I Pionning CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 210 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 60 Calendar Days CURRENT DATE OF COMPLETION: February 27, 2022 CONTRACT TIME due to this CHANGE ORDER will be increased by 120 Calendar Days The New DATE OF COMPLETION: June 27, 2022 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED Y ENGINEER: ACCEPTED BY: ARCENEAUX N & COLE LLC (CONTRACTOR, OFFICER OR OWNER) MK CONSTRUCTORS ACCEPTED BY: CITY of PORT ARTHUR 2of2 Keith Zotzky From: lon.hubbard epicengr.com <lon.hubbard@epicengr.com> Sent: Monday, April 25, 2022 10:35 AM To: Keith Zotzky Subject: RE: Port Arthur Lift Stations Keith In review of the request I concur with the request for an extension of time.The materials issues are affection all our projects in construction now. Thank you Lon A Hubbard PE EPIC Engineering 409-267-1149 From: Keith Zotzky<Keith.Zotzky@awceng.com> Sent: Monday,April 25, 2022 10:15 AM To: lon.hubbard epicengr.com<lon.hubbard@epicengr.com> Subject: RE: Port Arthur Lift Stations Good Morning Lon, Please see the email below from MK/ESI in regard to a necessary time extension for the 12 Lift Station. Let me know if you agree with this request and the justification. Thank you, / APCENE4OX W LSON&COLE Keith Zotzky, P.E.(TX,LA),CFM/Project Manager Keith Zotzky gawceng corn /281.543.2663 Arceneaux Wilson &Cole LLC 3120 Central Mall Drive Port Arthur, TX 77642 409.724.7888 awceng.com From: Mike Suire<mikes@mkconstructors.com> Sent: Monday,April 25,2022 9:41 AM To: Keith Zotzky<Keith.Zotzky@awceng.com> Subject: Fw: Port Arthur Lift Stations 1 [External Message] /I//i <fu%1'e MK Constructors 16736 IH 10 (physical) 77662 PO Box 1208 (mailing) 77670 Vidor TX 409 769 0089 office 409 769 1288 fax 409 730 3451 cell mikes@mkconstructors.com From:Justin Burns<justin@esibmt.com> Sent: Monday,April 25, 2022 9:39 AM To: Mike Suire<mikes@mkconstructors.com> Subject: Port Arthur Lift Stations Mike, ESI is requesting more time for completion on this project. We have just received all of the pieces needed and are going to start installing this week.The control panels have just been completed and we can now install them as well. We needed all components in to begin with gear due to the fact that size is an issue with the platforms. Everything was needed to insure proper fit. Let us know what we can do... Entergy will have to be involved in most of these so we are requesting an additional 60 days. Regards, Justin Burns Electrical Specialties Inc. 409-860-5211 2 External Message:This message originated from outside of the awceng.com domain or is not from an authorized AWC sender. Please use caution when clicking any links, entering any login information, replying to a message,or opening any attachments. For a judgement-free second opinion,forward this message to fishv@awceng.com. 3