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Home My WebLink AboutPR 22503: AGREEMENT WITH JEFFERSON COUNTY PRECINCT 3 FOR GRASS CUTTING, SOUTH LEVEE ROADS ON PLEASURE ISLAND nrt rthu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: April 21,2022 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: Flozelle Roberts,E.I.T., M.Eng., M.B.A- Director of Public Works RE: PR 22503: Interlocal Agreement between the City of Port Arthur and Jefferson County Precinct 3 for Grass Cutting along the North and South Levee Roads in Pleasure Island Introduction: The intent of this agenda item is to authorize the City Manager to enter into an interlocal agreement with Jefferson County Precinct 3 for grass cutting along the North and South Levee Roads in Pleasure Island. Background: The City of Port Arthur does not have enough labor or equipment suitable for maintaining the grass along the North and South Levee Roads in Pleasure Island. Jefferson County, Texas, through the Precinct 3 Commissioner, has previously provided labor and equipment for grass cutting for this area and has agreed to furnish labor and equipment subject to the requirements of the Texas Government Code Section 791.014. Budget Impact: Jefferson County has agreed to maintain the grass along the levee roads twice annually for a not-to-exceed amount of $28,167.48. Funding is available in the Public Works Streets Maintenance Account, account number 001-21-053-5316-00-70-000. Recommendation: It is recommended that the City of Port Arthur City Council approves PR 22503 authorizing the City Manager to enter into an interlocal agreement with Jefferson County Precinct 3 for grass cutting along the North and South Levee Roads in Pleasure Island. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 S:\Engineering\PUBLIC WORKS\PW-RESOLUTIONS\PR 22503\Memo pr 22503.docx P.R.No.22503 04/21/2022 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND JEFFERSON COUNTY PRECINCT 3 FOR GRASS CUTTING ALONG THE NORTH AND SOUTH LEVEE ROADS ON PLEASURE ISLAND FOR THE NOT-TO-EXCEED AMOUNT OF $28,167.48. FUNDING IS AVAILABLE IN THE PUBLIC WORKS STREETS MAINTENANCE ACCOUNT, ACCOUNT NO. 001-21-053-5316- 00-70-000. WHEREAS, the City of Port Arthur does not have enough labor or equipment suitable for maintaining the grass along the North and South Levee Roads in Pleasure Island; and, WHEREAS, the City of Port Arthur requested Jefferson County Precinct 3's assistance with the grass cutting. Jefferson County Precinct 3 has agreed to cut the grass along the North and South Levee Roads in Pleasure Island twice annually as required and determined by either the City of Port Arthur or Precinct 3; and, WHEREAS, the City of Port Arthur shall provide Jefferson County Precinct 3 with payments in exchange for the County's labor and equipment(see Exhibit A); and, WHEREAS, the Commissioners Court of Jefferson County has agreed to this proposition by the passage of said resolution at its Commissioners Court meeting and signed an interlocal agreement on April 19, 2022, as indicated in Exhibit B; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to enter, on behalf of the City, an interlocal agreement between the City of Port Arthur and Jefferson P.R.No.22503 04/21/2022 FCR Page 2 of 3 County Precinct 3 for grass cutting along the North and South Levee Roads in Pleasure Island in an amount not to exceed $28,167.48; and, THAT, funding is available in the Public Works Streets Maintenance Account, account number 001-21-053-5316-00-70-000; and, THAT, this resolution is authorizes the City of Port Arthur to allow Precinct 3 to perform work and services pursuant to Texas Government Code Section 791.014; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of 2022 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman "Bill" Bartie, Mayor P. R.No.22503 04/21/2022 FCR Page 3 of 3 ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: U,C-r-ai h-C1(1,01 alecia R. Ti eno, Esq., City Attorney APPROVED FO INISTRATION: Ronald Burton, Ci an er ozelj oberts, EI , Eng,MB , Director of Public Works � l6L Clifton Williams, PPB, Purchasing Manager Kandy K. Dam , Interim Director of Finance P. R. 22503 Exhibit A THURMAN BILL BARTIE,MAYOR RON BURTON DONALD FRANK,MAYOR PRO TEM City of CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC INGRID HOLMES - CITY SECRETARY CAL J.JONES Ort rthur THOMAS J.KINLAW III Texas VAL TIZENO KENNETH MARKSCITY ATTORNEY CHARLOTTE MOSES April 13, 2022 County Commissioner Michael Sinegal,Comm. Pct. 3 Jefferson County Road & Bridge Precinct#3 5700 Jade Ave Port Arthur,Tx 77640 RE:Assistance through Inter-local Agreement Dear Commissioner Sinegal: The City of Port Arthur requests the assistance of Jefferson County through an inter-local agreement for the North and South Levees of Pleasure Island. 1. Cut the grass for the North and South Levees of Pleasure Island by using one slope mower,two side arms and two bush hogs. One Gradall and a dump truck to clean the scattered pieces of waste and trash.Additionally, the City requests your spraying crew to put herbicide spraying(2 times). The City of Port Arthur request mowing the North and South levee twice a year(typically on April and October) The City of Port Arthur will provide the following for your assistance: 1. To provide the City of Port Arthur assistance in the North and South Levee,Jefferson County Pct. 3 will have to work overtime the payment to Pct. 3 will be overtime,fuel for equipment used and miscellaneous items. Labor-60 hours of overtime X 51.16/hr X 8 employees=$24,556.80 Fuel-300 Gallons X 3.50/gallon=$1,050.00 Parts- 10%total=$2,560.68 Total=$28,167.48 In total,the City shall not exceed $28,167.48 to cut the grass on the North and South levee. Your Assistan •v -ciated, dig1/44,4A411v" Ron Burton, City .' .ger P.O.BOX 1089• PORT ARTHUR,TEXAS 77641-1089 •(409)983-8100• www.portarthurtx.gov P. R.22503 Exhibit B 7 Notice of Meeting and Agenda April 19, 2022 (f).Consider, possibly approve, authorize the County Judge to execute, Interlocal agreement between Jefferson County PCT.3 & City of Port Arthur repairs for North & South Levee Roads of Pleasure Island. Clerk's Notes: Motion is an amended agreement with an interlineation in hand writing and pen with the approval of the Port Arthur City Council SEE ATTACHMENTS ON PAGES 881 - 883 Motion by: Alfred Second by: Sinegal In Favor: Branick, Pierce, Bush, Sinegal,Alfred Action: APPROVED COUNTY TREASURER: (a).Receive and File Investment Schedule for March, 2022, including the year to date total earnings on County funds. SEE ATTACHMENTS ON PAGES 884 - 886 Motion by: Alfred Second by: Bush In Favor: Branick, Pierce, Bush, Sinegal,Alfred Action: APPROVED ENGINEERING DEPARTMENT: (a).Execute, receive and file renewal of Pipeline Permit. 02-P-22 to Targa NGL Pipeline Company for maintaining, pipe line at the intersection of Tram Road and St. Hwy 105. This project is located in Precinct 1. SEE ATTACHMENTS ON PAGES 887 - 899 Motion by: Alfred Second by: Sinegal In Favor: Branick, Pierce, Bush, Sinegal,Alfred Action: APPROVED (b).Execute, receive and file Utility Permit 06-U-22 to CenterPoint Energy Resources for the purpose of constructing, maintaining or repairing a utility or common carrier pipeline for distribution of natural gas along S. Pine Island Road and Brooks Road. This project is located in Precinct 1 and 4. SEE ATTACHMENTS ON PAGES 900 - 912 STATE OF TEXAS § § INTERLOCAL AGREEMENT COUNTY OF JEFFERSON § WHEREAS, Jefferson County, Texas, by and through its Commissioners' Court as authorized by Chapter 791 of the Government Code and the City of Port Arthur along with the Jefferson County, Texas, for the mutual benefit of the citizens they serve, desire to enter into a contract to provide certain services to each other; and, WHEREA S, Jefferson County, Texas through the Commissioner Precinct 3 has, from time to time, capacity to provide labor and equipment suitable for mowing, cleaning and spraying ditches and performing the work requested in the attached order; and, WHEREAS, the City of Port Arthur, requires the assistance, the need for mowing, spraying and conducting maintenance work within the corporate limits of the City of Port Arthur; and, WHEREAS,the City of Port Arthur, does not have an adequate supply of the labor or equipment suited for such a task and would specifically as for assistance in the Port Acres area;and NOW,THEREFORE, KNOW ALL MEN BY THE PRESENTS: City of Port Arthur and Jefferson County hereby agree as follows: 1. Jefferson County shall assist the City with labor and equipment suitable for the mowing, cleaning and spraying of ditches on the North and South Levees of Pleasure Island area when and as determined at the discretion of the Commissioner for Jefferson County Precinct Three, subject to the requirements of Section 791.014 of the Government Code. 2. Consideration for the work herein contemplated shall be deterrninc4 mutually aar ' r1;124444‘14.142ceiroorkocede4. 185 Ifp . • 3. This agreement shall be effec lye ort'the date of its e c n and may be terminated at the will of either party. 4. This agreement shall be construed according to the laws of the State of Texas. 5. Nothing in this agreement shall be construed to create the existence of an agency relationship between the parties. 6. Any employee of a party performing services pursuant to this agreement shall not be deemed to be the agent of the party receiving services under this agreement. 6. Any employee of a party performing services pursuant to this agreement shall not be deemed to be the agent of the party receiving services under this agreement. 7. The parties further agree, pursuant to Sec. 791.015, Texas Government Code, that any dispute regarding the terms of this agreement will be submitted to an agreed upon mediator for resolution. The parties further agree,pursuant to Sec.791.015,Texas Government Code, that any dispute regarding the terms of this agreement will be submitted to an agreed upon mediator for resolution. Executed on the day of ,2022. td Jeff�' .�ck Jeffe •� un Judge Thurman Bartie,Mayor Mayor,City of Port Arthur